Connecticut Department of Administrative Services
Secretary 2(WESTERN CONNECTICUT STATE UNIVERSITY)
Connecticut Department of Administrative Services, Danbury, Connecticut, us, 06813
Secretary 2 (WESTERN CONNECTICUT STATE UNIVERSITY)
Recruitment #251024-7539CL-001 – Location: Danbury, CT – Opened 10/29/2025 – Close Date 11/14/2025. Salary: $55,248.00 – $72,247.00 per year. Job Type: Full Time – 40 Hours per week – Monday through Friday, 8:30 a.m. – 5:00 p.m.
Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life‑long learning.
We are recruiting for a full‑time Secretary 2 position to support the Theatre Arts Department located at WCSU’s Westside Campus at 43 Lake Avenue Extension in Danbury, CT.
Position Highlights
Full‑time
40 hours per week
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Energetic, fast‑paced environment
About the Role The incumbent will provide full‑range secretarial support, functional coverage, and back‑up support to faculty and staff as needed. Key responsibilities include:
Serve as a welcoming, professional, student‑centered first point of contact for students, faculty, and staff;
Provide support to the Department Chairperson, department faculty, and the WestRep Stage producing arm;
Manage calendars and schedule meetings;
Generate, process, maintain, and file contracts for part‑time faculty;
Administer time sheets through CORE‑CT;
Prepare honorariums, faculty workload forms, travel forms, purchase requisitions, and P‑card tracking; maintain budget accounts;
Submit maintenance requests and order office supplies;
In consultation with the Chairperson, grant permissions and overrides to students via Banner;
Accept applications, documents, and checks for annual department events, including overseas programs;
Maintain documentation logs for trips and enroll participants in program registration databases;
Communicate with and retrieve data from the Admissions Office;
Prepare, track, and distribute various reports.
NOTE: In addition to the Theatre Arts Department, the position may provide secretarial support to the Department of Art and other departments within the School of Visual, Performing, and Communication Arts during periods of higher volume.
What We Can Offer You
Visit our State Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance for all employees.
Minimum Qualifications – General Experience Three (3) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications – Special Experience One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
Minimum Qualifications – Substitutions Allowed College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one‑half (½) year of experience, up to a maximum of two (2) years.
Preferred Qualifications
Excellent written and verbal communication skills
Polite telephone and reception demeanor
Attention to detail, accuracy, and proofreading experience
Proven experience in Microsoft Office, including Excel, Outlook, Teams, and Word
Budget experience
Experience with Banner
Experience in a customer‑focused environment
Front desk reception experienceOffice management experience
Affirmative Action/Equal Opportunity Employer The State of Connecticut is an equal‑opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Contact & Application Information Fill out the Supplemental Questionnaire and Application NOW using the Internet. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Peggy Boyle at hrpositions@wcsu.edu.
#J-18808-Ljbffr
Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life‑long learning.
We are recruiting for a full‑time Secretary 2 position to support the Theatre Arts Department located at WCSU’s Westside Campus at 43 Lake Avenue Extension in Danbury, CT.
Position Highlights
Full‑time
40 hours per week
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Energetic, fast‑paced environment
About the Role The incumbent will provide full‑range secretarial support, functional coverage, and back‑up support to faculty and staff as needed. Key responsibilities include:
Serve as a welcoming, professional, student‑centered first point of contact for students, faculty, and staff;
Provide support to the Department Chairperson, department faculty, and the WestRep Stage producing arm;
Manage calendars and schedule meetings;
Generate, process, maintain, and file contracts for part‑time faculty;
Administer time sheets through CORE‑CT;
Prepare honorariums, faculty workload forms, travel forms, purchase requisitions, and P‑card tracking; maintain budget accounts;
Submit maintenance requests and order office supplies;
In consultation with the Chairperson, grant permissions and overrides to students via Banner;
Accept applications, documents, and checks for annual department events, including overseas programs;
Maintain documentation logs for trips and enroll participants in program registration databases;
Communicate with and retrieve data from the Admissions Office;
Prepare, track, and distribute various reports.
NOTE: In addition to the Theatre Arts Department, the position may provide secretarial support to the Department of Art and other departments within the School of Visual, Performing, and Communication Arts during periods of higher volume.
What We Can Offer You
Visit our State Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance for all employees.
Minimum Qualifications – General Experience Three (3) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications – Special Experience One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
Minimum Qualifications – Substitutions Allowed College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one‑half (½) year of experience, up to a maximum of two (2) years.
Preferred Qualifications
Excellent written and verbal communication skills
Polite telephone and reception demeanor
Attention to detail, accuracy, and proofreading experience
Proven experience in Microsoft Office, including Excel, Outlook, Teams, and Word
Budget experience
Experience with Banner
Experience in a customer‑focused environment
Front desk reception experienceOffice management experience
Affirmative Action/Equal Opportunity Employer The State of Connecticut is an equal‑opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Contact & Application Information Fill out the Supplemental Questionnaire and Application NOW using the Internet. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Peggy Boyle at hrpositions@wcsu.edu.
#J-18808-Ljbffr