Valencia College
Position Number:
SE1049.00000
Position Title:
Specialist, Student Activity Accounting
Job Type:
Staff
FT/PT:
Full-Time
Employee Class Description:
Staff (ed. support)
General Position Description:
Provides accounting, auditing, and financial analysis relating to campus based Student Activity programs.
Flexible Work Arrangement:
Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade:
2024
Exemption Status:
Non-Exempt
Posting Number:
S3616P
Location(s):
Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs):
Monday – Friday: 8:00am – 5:00pm
Number of Vacancies:
1
Posting Start Date:
11/04/2025
Posting End Date:
11/18/2025
Open Until Filled:
No
Quicklink for Posting:
https://valenciacollege.peopleadmin.com/postings/40949
Temporary Position (Temp or Grant Funded) Details:
No
Salary Range:
$38,654 per year
Description of Job Function:
1. Responsible for a broad range of financial and administrative support duties for the Student Development Department.
2. Maintains financial records including documentation of receipts, disbursements, and revenue for Student Development activities, programs, events and general operations.
3. Generates financial reports required by the department, college, grant‑funding agencies and other external clients.
4. Performs student activity budget administration, analyzes student activity program proposals and budget revisions, and assists Coordinator, Student Development.
5. Monitors student activity funds for compliance with State and College policies. Approves payments of those expenditures that comply.
6. Reviews student activity travel paperwork to ensure compliance to college policies and procedures and Financial Services Guidelines, and Grants Department Guidelines.
7. Reconciles purchase charges made to the Student Activity budget; assures compliance with Procurement Guidelines, Financial Services Guidelines, and Grants Department Guidelines.
8. Acts as a liaison for the Procurement and Accounts Payable Offices to ensure appropriate processing of contracts, purchases, and payments to vendors. Works with Procurement Office to obtain vendor quotes per Procurement guidelines.
9. Serves as the P‑Card Coordinator for Student Development department under the Valencia Procurement Card Program. Determines the proper account codes are used on P‑Card transactions, verifies funds availability, and prepares budget transfers as necessary.
10. Attends Student Development Budget meetings and plans and organizes Student Development trainings as appropriate.
11. Performs other duties as assigned.
Required Minimum Education:
High school diploma or general education degree (GED).
Preferred Education & Field of Study:
Associate’s degree from a regionally accredited institution with an emphasis in accounting and business.
Preferred Type of Experience:
Experience working with budgets, bookkeeping and/or financial records.
Knowledge, Skills and Abilities: Knowledge of computerized accounting practices and procedures, college procedures and auditing practices.
Knowledge of Florida College Student Activity budgeting and funding guidelines and processes.
Skill in PC and Microsoft Office Suite (Word, Excel, Access, PowerPoint).
Skill in communicating effectively, orally and in writing.
Ability to accurately and thoroughly communicate using logic and clarity of thought.
Ability to follow complex directions, handles multiple priorities, solve problems, independent plan, initiate, and complete assignments; and make independent accounting decisions.
Ability to maintain good working relationships with college staff and outside agencies.
Ability to work effectively in a diverse community and meet the needs of diverse student populations.
General Working Conditions: This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus.
Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
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SE1049.00000
Position Title:
Specialist, Student Activity Accounting
Job Type:
Staff
FT/PT:
Full-Time
Employee Class Description:
Staff (ed. support)
General Position Description:
Provides accounting, auditing, and financial analysis relating to campus based Student Activity programs.
Flexible Work Arrangement:
Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade:
2024
Exemption Status:
Non-Exempt
Posting Number:
S3616P
Location(s):
Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs):
Monday – Friday: 8:00am – 5:00pm
Number of Vacancies:
1
Posting Start Date:
11/04/2025
Posting End Date:
11/18/2025
Open Until Filled:
No
Quicklink for Posting:
https://valenciacollege.peopleadmin.com/postings/40949
Temporary Position (Temp or Grant Funded) Details:
No
Salary Range:
$38,654 per year
Description of Job Function:
1. Responsible for a broad range of financial and administrative support duties for the Student Development Department.
2. Maintains financial records including documentation of receipts, disbursements, and revenue for Student Development activities, programs, events and general operations.
3. Generates financial reports required by the department, college, grant‑funding agencies and other external clients.
4. Performs student activity budget administration, analyzes student activity program proposals and budget revisions, and assists Coordinator, Student Development.
5. Monitors student activity funds for compliance with State and College policies. Approves payments of those expenditures that comply.
6. Reviews student activity travel paperwork to ensure compliance to college policies and procedures and Financial Services Guidelines, and Grants Department Guidelines.
7. Reconciles purchase charges made to the Student Activity budget; assures compliance with Procurement Guidelines, Financial Services Guidelines, and Grants Department Guidelines.
8. Acts as a liaison for the Procurement and Accounts Payable Offices to ensure appropriate processing of contracts, purchases, and payments to vendors. Works with Procurement Office to obtain vendor quotes per Procurement guidelines.
9. Serves as the P‑Card Coordinator for Student Development department under the Valencia Procurement Card Program. Determines the proper account codes are used on P‑Card transactions, verifies funds availability, and prepares budget transfers as necessary.
10. Attends Student Development Budget meetings and plans and organizes Student Development trainings as appropriate.
11. Performs other duties as assigned.
Required Minimum Education:
High school diploma or general education degree (GED).
Preferred Education & Field of Study:
Associate’s degree from a regionally accredited institution with an emphasis in accounting and business.
Preferred Type of Experience:
Experience working with budgets, bookkeeping and/or financial records.
Knowledge, Skills and Abilities: Knowledge of computerized accounting practices and procedures, college procedures and auditing practices.
Knowledge of Florida College Student Activity budgeting and funding guidelines and processes.
Skill in PC and Microsoft Office Suite (Word, Excel, Access, PowerPoint).
Skill in communicating effectively, orally and in writing.
Ability to accurately and thoroughly communicate using logic and clarity of thought.
Ability to follow complex directions, handles multiple priorities, solve problems, independent plan, initiate, and complete assignments; and make independent accounting decisions.
Ability to maintain good working relationships with college staff and outside agencies.
Ability to work effectively in a diverse community and meet the needs of diverse student populations.
General Working Conditions: This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus.
Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
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