Northbound Executive Search
Executive Assistant to Head of Business Development
Northbound Executive Search, New York, New York, us, 10261
Executive Assistant to Head of Business Development
A leading private equity firm is seeking a highly organized, detail‑oriented Executive Assistant to provide dedicated support to the Head of Business Development. This role offers the opportunity to work alongside a dynamic, fast‑paced team focused on investor relations, fundraising, and strategic growth initiatives.
The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high‑touch, confidential, and deadline‑driven environment.
Key Responsibilities
Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning
Prepare and organize materials for investor meetings, roadshows, and business development activities
Coordinate internal and external meetings, ensuring all logistics and follow‑ups are handled with precision
Track and manage communications, priorities, and deadlines across multiple ongoing initiatives
Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams
Maintain and update CRM records, ensuring accuracy of investor data and activity tracking
Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners
Handle highly confidential and sensitive information with professionalism and discretion
Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function
Qualifications
Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors
High level of discretion, judgment, and professionalism
Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus
Proactive, resourceful, and capable of managing multiple priorities in a fast‑paced environment
Team-oriented with a strong sense of accountability and follow‑through
Base salary: $100,000 – $150,000 (commensurate with experience)
Annual discretionary bonus
Comprehensive health, dental, and vision coverage
401(k) plan with employer contribution
Generous paid time off and firm-wide holidays
Opportunity for professional development within a respected, growth‑oriented private equity firm
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The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high‑touch, confidential, and deadline‑driven environment.
Key Responsibilities
Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning
Prepare and organize materials for investor meetings, roadshows, and business development activities
Coordinate internal and external meetings, ensuring all logistics and follow‑ups are handled with precision
Track and manage communications, priorities, and deadlines across multiple ongoing initiatives
Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams
Maintain and update CRM records, ensuring accuracy of investor data and activity tracking
Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners
Handle highly confidential and sensitive information with professionalism and discretion
Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function
Qualifications
Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors
High level of discretion, judgment, and professionalism
Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus
Proactive, resourceful, and capable of managing multiple priorities in a fast‑paced environment
Team-oriented with a strong sense of accountability and follow‑through
Base salary: $100,000 – $150,000 (commensurate with experience)
Annual discretionary bonus
Comprehensive health, dental, and vision coverage
401(k) plan with employer contribution
Generous paid time off and firm-wide holidays
Opportunity for professional development within a respected, growth‑oriented private equity firm
#J-18808-Ljbffr