Connecticut
Fiscal/Administrative Assistant (Hybrid) - #251105-1317AR-003
Connecticut, Hartford, Connecticut, us, 06112
Introduction
Are you a detail-oriented financial professional ready to apply your bookkeeping and analytical skills within public service? Join our team at the Connecticut Department of Public Health! The State of Connecticut, Department of Public Health (DPH) is seeking a qualified candidate for a Fiscal/Administrative Assistant to join the Procurement and Accounts Payables Unit of the Department's Operational and Support Services Branch. This position will independently perform essential bookkeeping duties, collaborate with stakeholders, and utilize systems like STARS/EPM. Read below to learn more and apply today!
Highlights
Unit: Accounts Payable
Location: Hartford, CT
Work Hours: Full-time, first shift (Monday - Friday)
Opportunity for partial telework and flexible/alternate schedule in accordance with State of Connecticut Policies
Responsibilities
Perform bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
Accountably handle an accounts receivable or accounts payable process including varied and complex procedures and activities
Prepare simple financial statements and assist in preparation of complex financial statements
Calculate rates involving complex arithmetical formulas
Gather and consolidate payroll and expenditure data for budget preparation
Ensure that expenditures plus encumbrances are within appropriation limits
Review routine expenditures for compliance with itemized budgets
Utilize EDP systems for financial records and reports
Perform purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
Prepare renewal or new contracts based on awards
Ensure routine payments are in compliance with contract provisions
Perform related duties as required
Knowledge, Skills & Abilities
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
Basic procedures of budget preparation and control
Payroll procedures, purchasing procedures and contract preparation
Interpersonal skills; oral and written communication skills
Considerable ability in arithmetic computations
Ability to audit financial documents
Understand and apply statutes and regulations
Utilize EDP systems for financial management
Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing
Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Preferred Qualifications
Experience maintaining, balancing and reconciling accounts
Experience working with Microsoft Outlook, Word, and Excel (including pivot tables and graphs)
Experience collaborating with internal and external stakeholders for inquiries regarding payments, correct data, and documents
Experience compiling and analyzing financial data and preparing financial reports
Experience interpreting and applying statutes, regulations, and administrative policies
Experience using a major integrated financial management system (such as Oracle/PeopleSoft, SAP, or similar platform) for purchasing and accounts payable functions
Experience in end-to-end task management, including consistent monitoring and proactive follow‑up to ensure reliable outcomes
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
An affirmative action/equal opportunity employer. The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Highlights
Unit: Accounts Payable
Location: Hartford, CT
Work Hours: Full-time, first shift (Monday - Friday)
Opportunity for partial telework and flexible/alternate schedule in accordance with State of Connecticut Policies
Responsibilities
Perform bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
Accountably handle an accounts receivable or accounts payable process including varied and complex procedures and activities
Prepare simple financial statements and assist in preparation of complex financial statements
Calculate rates involving complex arithmetical formulas
Gather and consolidate payroll and expenditure data for budget preparation
Ensure that expenditures plus encumbrances are within appropriation limits
Review routine expenditures for compliance with itemized budgets
Utilize EDP systems for financial records and reports
Perform purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
Prepare renewal or new contracts based on awards
Ensure routine payments are in compliance with contract provisions
Perform related duties as required
Knowledge, Skills & Abilities
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
Basic procedures of budget preparation and control
Payroll procedures, purchasing procedures and contract preparation
Interpersonal skills; oral and written communication skills
Considerable ability in arithmetic computations
Ability to audit financial documents
Understand and apply statutes and regulations
Utilize EDP systems for financial management
Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing
Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Preferred Qualifications
Experience maintaining, balancing and reconciling accounts
Experience working with Microsoft Outlook, Word, and Excel (including pivot tables and graphs)
Experience collaborating with internal and external stakeholders for inquiries regarding payments, correct data, and documents
Experience compiling and analyzing financial data and preparing financial reports
Experience interpreting and applying statutes, regulations, and administrative policies
Experience using a major integrated financial management system (such as Oracle/PeopleSoft, SAP, or similar platform) for purchasing and accounts payable functions
Experience in end-to-end task management, including consistent monitoring and proactive follow‑up to ensure reliable outcomes
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
An affirmative action/equal opportunity employer. The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
#J-18808-Ljbffr