Events Coordinator

The Napa Valley Reserve is a private winegrowing estate and club whose Members share a passion for fine wine and all that it encompasses. The estate offers enthusiasts and their families a serene environment in which to enjoy the gifts of nature and the pleasures associated with owning their own vineyard and winery—but with the confidence and creative prospects that arise from having the property managed and maintained by a globally renowned viticultural team. Job Summary: The Events Coordinator is responsible for daily support to the Events Department. This position requires a high level of discretion, organization, and attention to detail to perform the essential duties necessary directly related to the policies and practices of events. Essential Functions: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Responsible for answering the telephone or coordinating telephone answering coverage when needed. Maintain master schedule of events, activities and programs; enter required events in Visual One; create BEO’s Assist with preparing event menus and curriculum collateral; escort cards, place cards and table assignments Interface with Members to ensure the highest-level service. Assist Events department with all aspects of expediting events, including but not limited to; creating timelines, preparing event materials, setting up tastings and preparing our premium wines for service. Assist in service of food and beverage, have knowledge of food and beverage menu for each event and set up and breakdown of any event function. Assist with tasting set-up and clean-up, receive and greet guests/visitors Assist in keeping events spaces organized, stocked and fully equipped for tastings Coordinate furniture placement for events and monitor equipment Coordinate and assist with delivery services and vendors on site Assist with stocking all coolers for events and as needed Create and file event folders Prepare and distribute the Daily Update Office support as directed: coordinate schedules, arranging teleconferences, and business correspondence Manage Library Maintain events calendar for meetings and events. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Support Club Manager and Events Manager on a daily basis Prepare expense reports as needed and Special projects as requested. Assist with execution of events as needed Qualifications: Years of Experience: 2 or more years’ experience in hospitality dealing with high end wine consumers, preferred, to successfully meet the highest level of standards set by The Napa Valley Reserve and its Members. Strong computer skills, including proficiency with Microsoft Office, Outlook and navigation of Internet. Excellent written and verbal communication skills. Ability to reason well and to solve problems logically and thoroughly. Ability to keep office space neat and organized. Gracious hospitality, professional demeanor and dress Attentiveness, attention to detail and follow up in all areas of production and communication Ability to stay calm under pressure Positive attitude with a willingness to pitch in when necessary Available to work nights, weekends and holidays Compensation & Benefits: The base pay range for this position is $28.00 - $32.00 per hour. This represents the range The Napa Valley Reserve reasonably anticipates paying for this role. The final offer will be determined based on a candidate’s experience, education, and other job-related qualifications. The Napa valley Reserve is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The Napa Valley Reserve is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.

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