Washington University in St. Louis
Administrative Coordinator I - Arts & Sciences, Chemistry
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Administrative Coordinator I - Arts & Sciences, Chemistry
Washington University in St. Louis is seeking an Administrative Coordinator I for the Arts & Sciences, Chemistry department.
Overview Provides general administrative project and/or program support for department or program areas.
Primary Duties & Responsibilities
Serve as the lead coordinator for department events and seminars (e.g., alumni annual events, student events, department events, named lecture banquets, and outreach/industry events). Coordinate space needs, catering or food and beverage purchases, travel for visitors, and collaborate with faculty and staff on programming and AV or other event needs.
Assist the Department Outreach Coordinator with faculty interview visits, graduate student recruitment outreach, building industry partnerships, and alumni association management and outreach. Duties include managing events, booking travel and accommodations, and related tasks.
Provide general administrative support across department needs (copier management, light course materials assistance, directing visitors, handling inquiries, maintaining files, ordering supplies, requesting maintenance or facilities actions, etc.).
Maintain a system for managing reservations for Chemistry-controlled conference rooms and classrooms; verify and confirm reservations and communicate with faculty, staff, and external parties regarding the scheduling system and any conflicts.
Assist with department communications including annual newsletter dissemination, alumni programming communications, events and fundraising/gifts communications, and updating department websites to ensure information is current.
Assist with event budget development and tracking, including monitoring expenses.
Perform other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at a desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment
Office equipment
Education Required Qualifications High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications No specific certification is required for this position.
Work Experience Administrative (2 years)
Skills Not Applicable
Driver's License A driver\'s license is not required for this position.
More About This Job WashU seeks highly motivated individuals who perform duties in a manner consistent with our core mission and guiding principles.
Education Preferred Qualifications Bachelor\'s degree
Certifications No additional certification unless stated elsewhere in the job posting.
Work Experience No additional work experience unless stated elsewhere in the job posting.
Skills Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Word), Office Procedures, Organizing
Grade G07-H
Salary Range $19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including qualifications, performance, equity, market rates, and department budget.
Questions & Accommodations For frequently asked questions about the application process, please refer to our External Applicant FAQ. If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149.
EEO Statement Washington University in St. Louis is committed to equal employment opportunity and encourages applications from underrepresented groups. It is the University’s policy to provide equal opportunity and access to all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Employment Type
Full-time
Job Function
Administrative
Industry
Higher Education
#J-18808-Ljbffr
Overview Provides general administrative project and/or program support for department or program areas.
Primary Duties & Responsibilities
Serve as the lead coordinator for department events and seminars (e.g., alumni annual events, student events, department events, named lecture banquets, and outreach/industry events). Coordinate space needs, catering or food and beverage purchases, travel for visitors, and collaborate with faculty and staff on programming and AV or other event needs.
Assist the Department Outreach Coordinator with faculty interview visits, graduate student recruitment outreach, building industry partnerships, and alumni association management and outreach. Duties include managing events, booking travel and accommodations, and related tasks.
Provide general administrative support across department needs (copier management, light course materials assistance, directing visitors, handling inquiries, maintaining files, ordering supplies, requesting maintenance or facilities actions, etc.).
Maintain a system for managing reservations for Chemistry-controlled conference rooms and classrooms; verify and confirm reservations and communicate with faculty, staff, and external parties regarding the scheduling system and any conflicts.
Assist with department communications including annual newsletter dissemination, alumni programming communications, events and fundraising/gifts communications, and updating department websites to ensure information is current.
Assist with event budget development and tracking, including monitoring expenses.
Perform other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at a desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment
Office equipment
Education Required Qualifications High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications No specific certification is required for this position.
Work Experience Administrative (2 years)
Skills Not Applicable
Driver's License A driver\'s license is not required for this position.
More About This Job WashU seeks highly motivated individuals who perform duties in a manner consistent with our core mission and guiding principles.
Education Preferred Qualifications Bachelor\'s degree
Certifications No additional certification unless stated elsewhere in the job posting.
Work Experience No additional work experience unless stated elsewhere in the job posting.
Skills Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Word), Office Procedures, Organizing
Grade G07-H
Salary Range $19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including qualifications, performance, equity, market rates, and department budget.
Questions & Accommodations For frequently asked questions about the application process, please refer to our External Applicant FAQ. If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149.
EEO Statement Washington University in St. Louis is committed to equal employment opportunity and encourages applications from underrepresented groups. It is the University’s policy to provide equal opportunity and access to all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Employment Type
Full-time
Job Function
Administrative
Industry
Higher Education
#J-18808-Ljbffr