Lee & Associates of Eastern Pennsylvania
Broker Administrative Coordinator – Charlotte, NC
Lee & Associates of Eastern Pennsylvania, Charlotte, North Carolina, United States, 28245
Office:
Lee & Associates, Charlotte Classification:
Non-Exempt Report to:
President & Vice President Job Description:
The Lee & Associates, Charlotte office is seeking a highly organized and detail-oriented Client Services Specialist to support our agents in managing the listing and marketing process for commercial real estate properties. This role involves coordinating marketing efforts, preparing listing materials, maintaining property listings, and assisting with client communications. The ideal candidate will have strong administrative skills, the ability to multitask in a fast-paced environment, and proficiency with various marketing and real estate software tools. Primary Responsibilities:
Manage the listing process by creating listing files, ordering and maintaining property signs, and coordinating the print and Internet marketing of listings by communicating directly with the Marketing Team. Manage the listing proposal process by gathering information, performing any relative research and communicating directly with the Marketing Team. Assist in preparation of marketing materials within company branded templates and standards from information provided by Brokers, including but not limited to property brochures, broker opinions of value, listing/representation proposals, tour packages, presentations, property email blasts, etc. Manage the maintenance of agent’s listings. Effective management of the agent’s listing pipeline is best done through daily communication and regular weekly meetings. Internally track and monitor all property listings to ensure accurate dissemination of information, timely renewals, and marketing updates. Input deal information, create commission invoices, and submit for processing. Prepare miscellaneous contracts including listing, purchase, and buyer/tenant representative agreements, letters of intent, broker opinions of value, and addendums. Coordinate agent/client meetings, showings, tours, and, occasionally, listing appointments. Manage agent’s calendar, contacts, and professional social media accounts as requested. Assist with the day to day duties of the office including but not limited to serving as the secondary back-up for answering the main telephone line and maintaining company listing files. Qualifications & Skills:
A bachelor’s degree is preferred, along with 1-2 years of relevant work experience, or an equivalent combination of education and experience. Experience in commercial real estate and/or marketing preferred. Commercial real estate education and license (provisional and above) a plus. Proficiency with Microsoft Office 365 required. Proficiency with tools like Adobe Creative Suite (particularly Photoshop & InDesign), Canva, Buildout, Dealius, Constant Contact, Prezi, Salesforce, Apto, & others. Detail-oriented and dependable. Able to maintain a high level of confidentiality. Respond well in a fast-paced environment. Ability to work with minimal supervision, and initiate and work independently as well as cooperatively with others. Ability to prioritize and work on multiple projects simultaneously. Strong organizational and time management skills. Excellent verbal and written communication skills. Apply For This Job
Name * Email * A valid email address is required. Phone * United States +1 United Kingdom +44 American Samoa +1 Antigua and Barbuda +1 Argentina +54 Aruba +297 Australia +61 Belize +501 Bermuda +1 Bolivia +591 British Indian Ocean Territory +246 British Virgin Islands +1 Burkina Faso +226 Cameroon (Cameroun) +237 Canada +1 Caribbean Netherlands +599 Chad (Tchad) +235 Chile +56 Christmas Island +61 Colombia +57 Cook Islands +682 Costa Rica +506 Cuba +53 Djibouti +253 Dominica +1 Eritrea +291 Estonia (Eesti) +372 Ethiopia +251 Falkland Islands (Islas Malvinas) +500 Finland (Suomi) +358 France +33 Gabon +241 Grenada +1 Guadeloupe +590 Guam +1 Guatemala +502 Guernsey +44 Honduras +504 Iceland (Ísland) +354 Ireland +353 Isle of Man +44 Italy (Italia) +39 Jamaica +1 Jersey +44 Kiribati +686 Malaysia +60 Mali +223 Marshall Islands +692 Mauritius (Moris) +230 Mayotte +262 Montserrat +1 Nauru +674 Netherlands (Nederland) +31 Niue +683 Norfolk Island +672 Northern Mariana Islands +1 Norway (Norge) +47 Paraguay +595 Philippines +63 Poland (Polska) +48 Portugal +351 Saint Helena +290 Saint Kitts and Nevis +1 Saint Lucia +1 Saint Vincent and the Grenadines +1 Samoa +685 San Marino +378 Solomon Islands +677 South Africa +27 Svalbard and Jan Mayen +47 Togo +228 Tonga +676 Turkmenistan +993 Turks and Caicos Islands +1 U.S. Virgin Islands +1 Uganda +256 United Kingdom +44 United States +1 Uruguay +598 Vanuatu +678 Wallis and Futuna (Wallis-et-Futuna) +681
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Lee & Associates, Charlotte Classification:
Non-Exempt Report to:
President & Vice President Job Description:
The Lee & Associates, Charlotte office is seeking a highly organized and detail-oriented Client Services Specialist to support our agents in managing the listing and marketing process for commercial real estate properties. This role involves coordinating marketing efforts, preparing listing materials, maintaining property listings, and assisting with client communications. The ideal candidate will have strong administrative skills, the ability to multitask in a fast-paced environment, and proficiency with various marketing and real estate software tools. Primary Responsibilities:
Manage the listing process by creating listing files, ordering and maintaining property signs, and coordinating the print and Internet marketing of listings by communicating directly with the Marketing Team. Manage the listing proposal process by gathering information, performing any relative research and communicating directly with the Marketing Team. Assist in preparation of marketing materials within company branded templates and standards from information provided by Brokers, including but not limited to property brochures, broker opinions of value, listing/representation proposals, tour packages, presentations, property email blasts, etc. Manage the maintenance of agent’s listings. Effective management of the agent’s listing pipeline is best done through daily communication and regular weekly meetings. Internally track and monitor all property listings to ensure accurate dissemination of information, timely renewals, and marketing updates. Input deal information, create commission invoices, and submit for processing. Prepare miscellaneous contracts including listing, purchase, and buyer/tenant representative agreements, letters of intent, broker opinions of value, and addendums. Coordinate agent/client meetings, showings, tours, and, occasionally, listing appointments. Manage agent’s calendar, contacts, and professional social media accounts as requested. Assist with the day to day duties of the office including but not limited to serving as the secondary back-up for answering the main telephone line and maintaining company listing files. Qualifications & Skills:
A bachelor’s degree is preferred, along with 1-2 years of relevant work experience, or an equivalent combination of education and experience. Experience in commercial real estate and/or marketing preferred. Commercial real estate education and license (provisional and above) a plus. Proficiency with Microsoft Office 365 required. Proficiency with tools like Adobe Creative Suite (particularly Photoshop & InDesign), Canva, Buildout, Dealius, Constant Contact, Prezi, Salesforce, Apto, & others. Detail-oriented and dependable. Able to maintain a high level of confidentiality. Respond well in a fast-paced environment. Ability to work with minimal supervision, and initiate and work independently as well as cooperatively with others. Ability to prioritize and work on multiple projects simultaneously. Strong organizational and time management skills. Excellent verbal and written communication skills. Apply For This Job
Name * Email * A valid email address is required. Phone * United States +1 United Kingdom +44 American Samoa +1 Antigua and Barbuda +1 Argentina +54 Aruba +297 Australia +61 Belize +501 Bermuda +1 Bolivia +591 British Indian Ocean Territory +246 British Virgin Islands +1 Burkina Faso +226 Cameroon (Cameroun) +237 Canada +1 Caribbean Netherlands +599 Chad (Tchad) +235 Chile +56 Christmas Island +61 Colombia +57 Cook Islands +682 Costa Rica +506 Cuba +53 Djibouti +253 Dominica +1 Eritrea +291 Estonia (Eesti) +372 Ethiopia +251 Falkland Islands (Islas Malvinas) +500 Finland (Suomi) +358 France +33 Gabon +241 Grenada +1 Guadeloupe +590 Guam +1 Guatemala +502 Guernsey +44 Honduras +504 Iceland (Ísland) +354 Ireland +353 Isle of Man +44 Italy (Italia) +39 Jamaica +1 Jersey +44 Kiribati +686 Malaysia +60 Mali +223 Marshall Islands +692 Mauritius (Moris) +230 Mayotte +262 Montserrat +1 Nauru +674 Netherlands (Nederland) +31 Niue +683 Norfolk Island +672 Northern Mariana Islands +1 Norway (Norge) +47 Paraguay +595 Philippines +63 Poland (Polska) +48 Portugal +351 Saint Helena +290 Saint Kitts and Nevis +1 Saint Lucia +1 Saint Vincent and the Grenadines +1 Samoa +685 San Marino +378 Solomon Islands +677 South Africa +27 Svalbard and Jan Mayen +47 Togo +228 Tonga +676 Turkmenistan +993 Turks and Caicos Islands +1 U.S. Virgin Islands +1 Uganda +256 United Kingdom +44 United States +1 Uruguay +598 Vanuatu +678 Wallis and Futuna (Wallis-et-Futuna) +681
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