University of Texas at Dallas
Administrative Project Coordinator - Assessment and Guest Housing
University of Texas at Dallas, Richardson, Texas, United States, 75080
Job Summary
Under the supervision of the Associate Director for Assessment and Guest Housing, the Administrative Project Coordinator (APC) will provide advanced administrative support for a complex department by assisting in coordinating summer guest housing efforts that will include interfacing with customers and stake holders to provide summer housing to interested parties. The APC will also provide support for University Housing's assessment efforts throughout the year. This work will support the effective operation, accuracy of data and security of assets through the use of sound financial and business practices and appropriate internal controls. Minimum Education and Experience
Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience. Preferred Education and Experience
1 year experience in maintaining a large, complex budget. 3 years experience in residential life, student life, or other university setting. 3 years experience in guest management. 3 years experience in record keeping and office assistance. Knowledge of surveys and other assessment methods. Essential Duties and Responsibilities
Assist Associate Director in preparing assessment tools, analyzing assessment data and preparing relevant reports associated with University Housing assessment efforts. Administrative Operations:
Assist with application and contract processing of Summer guests of UT Dallas Housing. Maintain, reconcile, monitor, and coordinate operations of large complex fiscal budget and account; prepare invoices, pay vendors, oversee Marketplace transactions, maintain revenue tracking spreadsheet, and prepare deposits. Guest Management:
Assist with recruitment, agreements, reservations, services, placement, invoicing, and receipt of payments; communicate with clients throughout the process; prepare and process guarantees. Work with campus partners:
Maintain dining and catering reservations, make and confirm room reservations outside of Res Halls for clients, maintain dining tracking spreadsheet, compile data and develop reports to highlight application trends, monitor availability and manage guest placement, coordinate facility readiness with Housing Operations, as well as, coordinate on-site staff assistance efforts with Residential Life. Other duties and responsibilities as assigned. What We Can Offer
UT Dallas is an Equal Opportunity Employer that fosters an employee-friendly work environment and offers a comprehensive benefits package, including: Competitive salary Tuition benefits Internal training and development opportunities Medical insurance - 100% paid employee-only coverage for full-time employees Dental insurance Vision insurance Long-term and short-term disability coverage Multiple retirement plan options Generous paid time off Paid holidays All UT Dallas employees also have access to a variety of professional development resources, including memberships to
Academic Impressions ,
LinkedIn Learning , and participation in the
UT Dallas Bright Leaders Program . For full details, visit:
https://hr.utdallas.edu/employees/benefits/ Special Instructions
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the
ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the
Title IX Coordinator .
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Under the supervision of the Associate Director for Assessment and Guest Housing, the Administrative Project Coordinator (APC) will provide advanced administrative support for a complex department by assisting in coordinating summer guest housing efforts that will include interfacing with customers and stake holders to provide summer housing to interested parties. The APC will also provide support for University Housing's assessment efforts throughout the year. This work will support the effective operation, accuracy of data and security of assets through the use of sound financial and business practices and appropriate internal controls. Minimum Education and Experience
Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience. Preferred Education and Experience
1 year experience in maintaining a large, complex budget. 3 years experience in residential life, student life, or other university setting. 3 years experience in guest management. 3 years experience in record keeping and office assistance. Knowledge of surveys and other assessment methods. Essential Duties and Responsibilities
Assist Associate Director in preparing assessment tools, analyzing assessment data and preparing relevant reports associated with University Housing assessment efforts. Administrative Operations:
Assist with application and contract processing of Summer guests of UT Dallas Housing. Maintain, reconcile, monitor, and coordinate operations of large complex fiscal budget and account; prepare invoices, pay vendors, oversee Marketplace transactions, maintain revenue tracking spreadsheet, and prepare deposits. Guest Management:
Assist with recruitment, agreements, reservations, services, placement, invoicing, and receipt of payments; communicate with clients throughout the process; prepare and process guarantees. Work with campus partners:
Maintain dining and catering reservations, make and confirm room reservations outside of Res Halls for clients, maintain dining tracking spreadsheet, compile data and develop reports to highlight application trends, monitor availability and manage guest placement, coordinate facility readiness with Housing Operations, as well as, coordinate on-site staff assistance efforts with Residential Life. Other duties and responsibilities as assigned. What We Can Offer
UT Dallas is an Equal Opportunity Employer that fosters an employee-friendly work environment and offers a comprehensive benefits package, including: Competitive salary Tuition benefits Internal training and development opportunities Medical insurance - 100% paid employee-only coverage for full-time employees Dental insurance Vision insurance Long-term and short-term disability coverage Multiple retirement plan options Generous paid time off Paid holidays All UT Dallas employees also have access to a variety of professional development resources, including memberships to
Academic Impressions ,
LinkedIn Learning , and participation in the
UT Dallas Bright Leaders Program . For full details, visit:
https://hr.utdallas.edu/employees/benefits/ Special Instructions
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the
ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the
Title IX Coordinator .
#J-18808-Ljbffr