Ohio Wesleyan University
Executive Administrative Assistant to Provost
Ohio Wesleyan University, Delaware, Ohio, United States, 43015
Executive Administrative Assistant to Provost
Ohio Wesleyan University, a selective, private, undergraduate liberal arts college founded in 1842 and located 20 miles north of Columbus, is seeking a salaried, full‑time Executive Administrative Assistant to the Provost. This role serves as the operational backbone of Academic Affairs, partnering with the Provost to manage strategic initiatives, faculty evaluation, event planning, financial operations, and university governance materials.
Who You Are Dynamic, detail oriented, and adept in fast‑paced academic environments. You anticipate needs, communicate with polish, and handle confidential matters with discretion. Tech‑savvy, deadline‑driven, diplomatic, and passionate about higher education and the transformative power of a liberal arts experience.
What You’ll Do
Be the Face of Academic Affairs (30%) Serve as the welcoming, professional first point of contact; manage the Provost’s calendar and triage complex issues.
Support Faculty Excellence (20%) Partner with the Associate Provost to manage faculty evaluation mechanisms, deadlines, and sensitive personnel matters.
Orchestrate Memorable Events (20%) Lead planning for Convocation, Commencement, and other Provost-hosted events.
Manage Financial Operations (15%) Collaborate with the Associate Provost on budgets, e‑procurement, P‑card reconciliation, and travel reimbursements.
Mentor Student Workers (10%) Hire, train, and supervise student employees supporting office operations.
Connect with University Leadership (5%) Prepare presentations for Board of Trustees meetings and coordinate interactions between the Provost and board members.
Factors Contributing to Success
Proven discretion with confidential faculty personnel and strategic planning matters.
Expertise in event planning, project coordination, and financial transaction processing.
Strong written and verbal communication skills.
Minimum Qualifications
Associate’s degree or equivalent combination of education and relevant experience.
Minimum 5 years of progressively responsible administrative support experience.
Proficiency in Google Workspace and/or Microsoft Office Suite.
Experience with virtual meeting platforms (Zoom, Teams, etc.).
Proven budget management and financial transaction processing skills.
Exceptional discretion with confidential faculty personnel and strategic planning matters.
Superior written and verbal communication abilities.
Demonstrated success in event planning and project coordination.
Ability to work independently with excellent judgment.
Diplomatic interaction with trustees, donors, alumni, faculty, students, and community partners.
Preferred Qualifications
Bachelor’s degree in business administration, higher education, communications, or related field.
Experience with e‑procurement systems.
Experience supervising student employees.
Experience preparing materials for boards of trustees or similar governing bodies.
Familiarity with higher education information systems (student information systems, learning management systems, etc.).
Track record of process improvement and systems optimization.
How to Apply Ready to make your mark in higher education? Apply by submitting:
Cover letter addressing your qualifications and interest in higher education administration.
Resume highlighting relevant administrative and event management experience.
Three professional references with contact information.
Submit your application online at
OWU.EDU Job Openings
by November 21 for full consideration.
Important Dates Application deadline: applications are reviewed on a rolling basis beginning November 12; submission deadline November 21. Anticipated start date: first or second week of December.
Equal Employment Opportunity Statement Ohio Wesleyan University is an equal opportunity institution. We do not discriminate on the basis of race, religion, color, culture, national origin, sex, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other legally protected factor.
Additional Information Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States. This position is primarily on‑campus with a regular in‑person presence required for events, meetings, and daily operations. Limited remote work flexibility may be available during non‑event periods, subject to operational needs and supervisor approval.
Why Ohio Wesleyan? Ohio Wesleyan University offers a rewarding place to work! We are a community that values curiosity, inclusive excellence, and transformational education. At Ohio Wesleyan you can work alongside dedicated faculty and staff who are passionate about student success. You will experience the unique culture of a liberal arts college where ideas matter, relationships are real, and your contributions are visible and valued.
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Who You Are Dynamic, detail oriented, and adept in fast‑paced academic environments. You anticipate needs, communicate with polish, and handle confidential matters with discretion. Tech‑savvy, deadline‑driven, diplomatic, and passionate about higher education and the transformative power of a liberal arts experience.
What You’ll Do
Be the Face of Academic Affairs (30%) Serve as the welcoming, professional first point of contact; manage the Provost’s calendar and triage complex issues.
Support Faculty Excellence (20%) Partner with the Associate Provost to manage faculty evaluation mechanisms, deadlines, and sensitive personnel matters.
Orchestrate Memorable Events (20%) Lead planning for Convocation, Commencement, and other Provost-hosted events.
Manage Financial Operations (15%) Collaborate with the Associate Provost on budgets, e‑procurement, P‑card reconciliation, and travel reimbursements.
Mentor Student Workers (10%) Hire, train, and supervise student employees supporting office operations.
Connect with University Leadership (5%) Prepare presentations for Board of Trustees meetings and coordinate interactions between the Provost and board members.
Factors Contributing to Success
Proven discretion with confidential faculty personnel and strategic planning matters.
Expertise in event planning, project coordination, and financial transaction processing.
Strong written and verbal communication skills.
Minimum Qualifications
Associate’s degree or equivalent combination of education and relevant experience.
Minimum 5 years of progressively responsible administrative support experience.
Proficiency in Google Workspace and/or Microsoft Office Suite.
Experience with virtual meeting platforms (Zoom, Teams, etc.).
Proven budget management and financial transaction processing skills.
Exceptional discretion with confidential faculty personnel and strategic planning matters.
Superior written and verbal communication abilities.
Demonstrated success in event planning and project coordination.
Ability to work independently with excellent judgment.
Diplomatic interaction with trustees, donors, alumni, faculty, students, and community partners.
Preferred Qualifications
Bachelor’s degree in business administration, higher education, communications, or related field.
Experience with e‑procurement systems.
Experience supervising student employees.
Experience preparing materials for boards of trustees or similar governing bodies.
Familiarity with higher education information systems (student information systems, learning management systems, etc.).
Track record of process improvement and systems optimization.
How to Apply Ready to make your mark in higher education? Apply by submitting:
Cover letter addressing your qualifications and interest in higher education administration.
Resume highlighting relevant administrative and event management experience.
Three professional references with contact information.
Submit your application online at
OWU.EDU Job Openings
by November 21 for full consideration.
Important Dates Application deadline: applications are reviewed on a rolling basis beginning November 12; submission deadline November 21. Anticipated start date: first or second week of December.
Equal Employment Opportunity Statement Ohio Wesleyan University is an equal opportunity institution. We do not discriminate on the basis of race, religion, color, culture, national origin, sex, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other legally protected factor.
Additional Information Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States. This position is primarily on‑campus with a regular in‑person presence required for events, meetings, and daily operations. Limited remote work flexibility may be available during non‑event periods, subject to operational needs and supervisor approval.
Why Ohio Wesleyan? Ohio Wesleyan University offers a rewarding place to work! We are a community that values curiosity, inclusive excellence, and transformational education. At Ohio Wesleyan you can work alongside dedicated faculty and staff who are passionate about student success. You will experience the unique culture of a liberal arts college where ideas matter, relationships are real, and your contributions are visible and valued.
#J-18808-Ljbffr