West Yost
Overview
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Senior Proposal Coordinator
role at
West Yost . We are a water-focused engineering consulting firm with a Great Place to Work designation and a history of diversity recognition. Our mission is to be the water firm of choice for clients and our team, delivering high-value solutions across groundwater, water supply, water and wastewater treatment, infrastructure, stormwater, recycled water, construction management, and operations technology from our locations in the western United States. We value integrity and partnership, and we are committed to advancing water resources for future generations. Location and schedule : This is a hybrid role with 3 days in the office and 2 days remote. Location can be any West Yost office location. Compensation range: $85,655 - $111,540 (geographic salary differentials apply). Standard benefits include medical, dental, vision, FSA/HSA, paid vacation, sick leave and holidays, employee assistance programs, travel assistance, 401(k) with employer match, leaves of absence with paid time off, parental leave, life and AD&D insurance, short- and long-term disability, and pet insurance. Travel may be required to other offices or client sites as needed. West Yost is an employee-owned firm that emphasizes professional development, teamwork, and a healthy work/life balance. We offer hybrid and flexible work schedules and opportunities for ongoing education and career growth. Senior Proposal Coordinator
Basic Job Function Lead client and competitive pursuit capture plans, coordinate pursuit teams, and work on a variety of proposals and interviews at every stage. Provide professional marketing services to produce strategically focused, professional-looking proposals, qualifications, presentations, and statements of qualification. Emphasis is placed on leveraging technology, AI, and collaborative tools to enhance efficiency, consistency, and innovation. Essential Duties and Accountabilities (in order of importance) Facilitate capture plans for clients and pursuits. Coordinate development, organization, and production of proposals and marketing materials such as presentations, resumes, and brochures. Evaluate technical content to ensure it satisfies RFP requirements; write/edit proposal sections; clarify client requests prior to submission. Proofread and edit technical and non-technical documents for accuracy and consistency. Coordinate visual proposal and marketing strategies including graphics, covers, brochures, boards, and PowerPoint presentations. Provide graphic design and desktop publishing tools to develop complex materials and proposals. Apply efficiency and innovation through AI tools (e.g., ChatGPT) for content development, editing, brainstorming, and proposal optimization. Utilize OpenAsset to manage digital assets, project photos, and proposal visuals. Support integration of Deltek Vision/Vantagepoint for CRM, pursuit tracking, and project data management. Coordinate and direct marketing and database/information management efforts. Regularly update pursuit opportunities in the CRM database and Go/No-Go decisions. Prepare and generate meeting minutes to capture proposal work, plan assignments, and organize contents. Qualifications
Required Education and/or Experience Bachelor’s Degree in Marketing, Business Administration, Communications or related field 8+ years of marketing and proposal preparation experience at an AEC firm Experience coordinating with proposal teams Superior writing skills and knowledge of RFQ/RFP and the proposal process Exceptional communication skills; strong time management, organization, writing, proofreading, and editing abilities Experience in client and pursuit capture is a plus Preferred Education and/or Experience Adobe Creative Suite (InDesign) Strong graphic design capabilities Experience applying AI tools to improve proposal content and workflow Familiarity with Deltek Vision, Vantagepoint, or other CRM platforms Strong initiative and problem-solving skills; ability to manage multiple projects Travel Requirements This position may require travel to other offices and/or client sites. Equal Opportunity
Employer/Protected Veterans/Individuals with Disabilities. West Yost is committed to equal opportunity and ensuring an inclusive environment for all employees. Further information is available in the Know Your Rights notice from the Department of Labor.
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Join to apply for the
Senior Proposal Coordinator
role at
West Yost . We are a water-focused engineering consulting firm with a Great Place to Work designation and a history of diversity recognition. Our mission is to be the water firm of choice for clients and our team, delivering high-value solutions across groundwater, water supply, water and wastewater treatment, infrastructure, stormwater, recycled water, construction management, and operations technology from our locations in the western United States. We value integrity and partnership, and we are committed to advancing water resources for future generations. Location and schedule : This is a hybrid role with 3 days in the office and 2 days remote. Location can be any West Yost office location. Compensation range: $85,655 - $111,540 (geographic salary differentials apply). Standard benefits include medical, dental, vision, FSA/HSA, paid vacation, sick leave and holidays, employee assistance programs, travel assistance, 401(k) with employer match, leaves of absence with paid time off, parental leave, life and AD&D insurance, short- and long-term disability, and pet insurance. Travel may be required to other offices or client sites as needed. West Yost is an employee-owned firm that emphasizes professional development, teamwork, and a healthy work/life balance. We offer hybrid and flexible work schedules and opportunities for ongoing education and career growth. Senior Proposal Coordinator
Basic Job Function Lead client and competitive pursuit capture plans, coordinate pursuit teams, and work on a variety of proposals and interviews at every stage. Provide professional marketing services to produce strategically focused, professional-looking proposals, qualifications, presentations, and statements of qualification. Emphasis is placed on leveraging technology, AI, and collaborative tools to enhance efficiency, consistency, and innovation. Essential Duties and Accountabilities (in order of importance) Facilitate capture plans for clients and pursuits. Coordinate development, organization, and production of proposals and marketing materials such as presentations, resumes, and brochures. Evaluate technical content to ensure it satisfies RFP requirements; write/edit proposal sections; clarify client requests prior to submission. Proofread and edit technical and non-technical documents for accuracy and consistency. Coordinate visual proposal and marketing strategies including graphics, covers, brochures, boards, and PowerPoint presentations. Provide graphic design and desktop publishing tools to develop complex materials and proposals. Apply efficiency and innovation through AI tools (e.g., ChatGPT) for content development, editing, brainstorming, and proposal optimization. Utilize OpenAsset to manage digital assets, project photos, and proposal visuals. Support integration of Deltek Vision/Vantagepoint for CRM, pursuit tracking, and project data management. Coordinate and direct marketing and database/information management efforts. Regularly update pursuit opportunities in the CRM database and Go/No-Go decisions. Prepare and generate meeting minutes to capture proposal work, plan assignments, and organize contents. Qualifications
Required Education and/or Experience Bachelor’s Degree in Marketing, Business Administration, Communications or related field 8+ years of marketing and proposal preparation experience at an AEC firm Experience coordinating with proposal teams Superior writing skills and knowledge of RFQ/RFP and the proposal process Exceptional communication skills; strong time management, organization, writing, proofreading, and editing abilities Experience in client and pursuit capture is a plus Preferred Education and/or Experience Adobe Creative Suite (InDesign) Strong graphic design capabilities Experience applying AI tools to improve proposal content and workflow Familiarity with Deltek Vision, Vantagepoint, or other CRM platforms Strong initiative and problem-solving skills; ability to manage multiple projects Travel Requirements This position may require travel to other offices and/or client sites. Equal Opportunity
Employer/Protected Veterans/Individuals with Disabilities. West Yost is committed to equal opportunity and ensuring an inclusive environment for all employees. Further information is available in the Know Your Rights notice from the Department of Labor.
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