CalHR
Overview
This position is located in Eureka, CA. The Eligibility Specialist classifications determine the eligibility of applicants and recipients for public assistance programs through interactive interviewing and fact gathering; maintain current knowledge of program regulations and procedures necessary for multi-program caseload administration; initiate and process casework through automated systems; identify needs and make appropriate referrals for health, social, and/or employment services; and perform related work as required. The Eligibility Specialist I is the entry-level classification in the Eligibility Specialist series. Incumbents may have prior experience determining eligibility for loans, financial assistance, unemployment or veterans benefits, or publicly or privately funded health, counseling or social services programs; have completed initial classroom training provided as part of the Eligibility Specialist Trainee training program; or may have the required level of education. Incumbents will be placed in a work team and initially may receive classroom instruction prior to being assigned casework and/or tasks. Incumbents will work under close supervision while learning to independently determine public assistance eligibility, and apply knowledge and skills learned from their training in completing eligibility tasks and applying complex regulations. As incumbents gain experience and work toward the journey level in the series, they are expected to work with more independence and have the ability to complete more complex tasks and/or handle larger client caseloads. Incumbents are expected to progress to the journey-level Eligibility Specialist II upon completion of one year of satisfactory performance in the entry-level Eligibility Specialist I classification.
Supervision
Incumbents in the Eligibility Specialist I and II classifications typically receive supervision from an Eligibility Supervisor and may receive lead direction from an Eligibility Specialist III.
Duties
Duties may include, but are not limited to, the following: (For Eligibility Specialist I, duties are performed at the entry level.) Performs interactive interviews to elicit eligibility information, obtain and/or verify financial, employment, tax and personal demographic information and determine eligibility for public assistance programs and services Analyzes financial and eligibility information to determine initial or continuing eligibility for multiple aid programs Explains regulations, rules and policies to clients and apprises them of their rights, responsibilities and eligibility for participation in various public assistance programs and services Ensures accuracy and completion of application and declaration forms Resolves discrepancies by securing documentation, medical records and confirmation from other agencies Enters and retrieves numerical and narrative data and issues benefits from an automated computer system Determines the level of benefits to which the client is entitled by making complex computations and/or computer entries and then analyzing the results Reviews and interprets information provided on a variety of forms both by the client and third parties to assist with eligibility determination Evaluates clients for and answers questions on Advanced Payment Tax Credits (APTC) related to health care reform Explains a variety of plan options, costs and individual plan features through Covered California Monitors ongoing eligibility by obtaining periodic updated information of eligibility factors and takes appropriate actions on changes Determines need for additional services and makes referrals as needed for employment and other services to outside agencies to assist clients toward self-sufficiency and directs clients accordingly Organizes and prioritizes caseload so that necessary case records and documents are processed and updated within specific time limits established by regulation and local policy Enters and maintains case records, including written narratives, forms and computer documents in a clear and readable format Troubleshoots task and/or case issues to determine appropriate resolution of problems, involving Help Desk as needed Communicates both orally and in writing with clients and others related to the initial and ongoing eligibility determination while maintaining confidentiality Responds to questions and complaints of clients in person, by telephone, mail and/or email communication Provides pertinent forms and pamphlets to clients as required Identifies suspected fraud and makes referrals for investigation Makes referrals to social service workers as needed Participates in special projects, studies, work assignments and committees Prepares correspondence and reports Performs related duties as assigned
Employment Standards
Note: The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section. Knowledge of goals and purpose of public social services programs Laws, rules, regulations, policies and procedures governing eligibility for diverse public assistance programs and related case administrative techniques Methods and techniques of conducting an investigative interview and information gathering Computer terminology and computer keyboard arrangement Modern office practices, methods and procedures Record keeping practices and procedures Principles of mathematical calculations Intricacies of health insurance plans, medical health plan options and associated terminology Regulations and rules regarding household filing status related to the Affordable Care Act Cultural and human behavior, including knowledge of self, to interact effectively with clients and staff Principles and practices of effective customer service Structure and content of the English language including the meaning and spelling of words, rules of composition and grammar Modern equipment and communication tools used for business functions and program, project and task coordination Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information and/or prepare documentation
Ability
Apply the policies, procedures and programs of the County Social Services Department Apply the laws, rules and regulations governing eligibility and grant determination for multiple public assistance programs and the case administration of these programs Identify available resources and communicate with others to obtain and verify information concerning eligibility Use fact finding techniques and perform in-depth and interactive interviewing Determine appropriate course of action in emergency situations Make referrals to appropriate agencies and social service programs Detect and evaluate potential fraudulent situations Analyze and interpret written, numerical and verbal data from various sources Utilize multiple electronic information, social services systems and analyze and interpret such information Enter and maintain data accurately and timely into a computerized system Navigate through computer screens and effectively use computer systems, software applications and modern business equipment to perform a variety of work tasks Identify when computer output is incorrect and make corrections Process cases manually as required Plan and organize caseload to ensure work is completed in accordance with regulations relating to eligibility and timeliness Function effectively in a system with strict deadlines and constant changes Read, understand, apply and explain complicated and detailed correspondence, reports, regulations and policy directives Perform a variety of mathematical computations accurately and rapidly Prepare clear, concise and accurate records and reports Explain complex rules and programs so they can be understood by people of diverse socio-economic, cultural and educational backgrounds Gather, record and correctly evaluate tax filing data, income and additional necessary information required for the determination of eligibility for one or more programs Explain health insurance plan options and plan details available to clients through the Affordable Care Act Review a variety of tax documents to obtain needed household filing information Explain health care reform tax credit implications to clients Refer clients to other community services as needed Assess and manage difficult and hostile persons or situations; or call for intervention when appropriate Interact with people in a courteous manner in person, on the telephone, by mail or email Work in a fast-paced, professional office environment and prioritize a wide range of duties with varying time requirements to ensure timely completion Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish and maintain cooperative working relationships with the public and staff Follow written and oral directions and instructions
Eligibility
Pattern 1: One year full-time experience in an Eligibility Specialist Trainee classification in an Interagency Merit System (IMS) county OR Pattern 2: One (1) year of full-time experience determining eligibility for health programs, loans, financial assistance, unemployment, or other benefits and two (2) years of clerical work involving public contact OR Pattern 3: Two (2) years of full-time experience determining eligibility for health programs, loans, financial assistance, unemployment, or other benefits OR Pattern 4: Four (4) years of full-time clerical work involving public contact, interviewing, math computations, completion of forms or eliciting information from the public OR Pattern 5: Graduation from an accredited four-year college or university Qualifying experience or education may be combined to meet the above requirements. When combining education and experience, fifteen (15) semester units or twenty-two and a half (22.5) quarter units equals six months of experience. Note: If you are using education to meet the minimum qualifications, you must attach transcripts to your application and provide transcript evaluations for foreign transcripts. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
Examination Information
Online Written Examination – Weighted 100% The online written examination consists of a multiple-choice test with four sections: Data Analysis and Math, Workplace Issues, Grammar and Proofreading, Reading Comprehension. To obtain a position on the eligible list, candidates must receive a minimum rating of 70%. If conditions warrant, an Experience and Education examination may be conducted in lieu of the Online Written examination. Education & Experience Examination – Weighted 100% The Education & Experience examination is based on information provided in the application and supplemental information. A minimum rating of 70% is required to obtain a position on the eligible list.
Eligibility List & Testing Details
Eligible list is county-wide for Humboldt and valid for 12 months after establishment unless changes are warranted. Retest period is six months from the eligibility date. Special testing arrangements may be made for disability, military, or religious reasons. Contact CalHR for accommodations and ensure documentation is received at least five business days prior to examination.
Education Documents
If you are using education to meet the minimum qualifications, attach transcripts. For foreign transcripts, provide a transcript evaluation. Transcripts may be unofficial; official transcripts may be required upon appointment. Redact birthdates and social security numbers.
General Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without visa sponsorship by the start date. MSS reserves the right to revise examination plans as needed. All competitors who pass will be added to the eligible list. Meeting entry requirements does not guarantee success in the examination or placement on the list.
Equal Employment Opportunity
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability, gender, gender identity, genetic information, marital status, medical condition, military status, national origin, political affiliation, race, religious creed, sex, and sexual orientation.
Driver License Requirement
Some positions may require possession of a California driver license. Employees who drive on County business must possess a valid California driver license and meet automobile insurability requirements. Eligibility for those who do not meet this requirement will be reviewed on a case-by-case basis.
Additional Information
Background check: Prior to hire, candidates must pass a background check, including a criminal records check. Background checks may be required for access to federal tax information; may include fingerprinting, citizenship verification and local law enforcement checks. Reinvestigation may be required every 10 years for employees with access to federal tax information.
PERS Retirement
Tier 1: 2.7% at 55 (prior to 7/5/2012); Tier 2: 2.0% at 55 (post 7/6/2012); Tier 3: 2.0% at 62 (post 1/1/2013).
About Humboldt County
Humboldt County is located 270 miles north of San Francisco, with rural areas, forests, and over 100 miles of Pacific coastline. The county is known for Victorian architecture, bike culture, and cultural events. It is home to Eureka and Arcata and features diverse economic and recreational amenities.
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This position is located in Eureka, CA. The Eligibility Specialist classifications determine the eligibility of applicants and recipients for public assistance programs through interactive interviewing and fact gathering; maintain current knowledge of program regulations and procedures necessary for multi-program caseload administration; initiate and process casework through automated systems; identify needs and make appropriate referrals for health, social, and/or employment services; and perform related work as required. The Eligibility Specialist I is the entry-level classification in the Eligibility Specialist series. Incumbents may have prior experience determining eligibility for loans, financial assistance, unemployment or veterans benefits, or publicly or privately funded health, counseling or social services programs; have completed initial classroom training provided as part of the Eligibility Specialist Trainee training program; or may have the required level of education. Incumbents will be placed in a work team and initially may receive classroom instruction prior to being assigned casework and/or tasks. Incumbents will work under close supervision while learning to independently determine public assistance eligibility, and apply knowledge and skills learned from their training in completing eligibility tasks and applying complex regulations. As incumbents gain experience and work toward the journey level in the series, they are expected to work with more independence and have the ability to complete more complex tasks and/or handle larger client caseloads. Incumbents are expected to progress to the journey-level Eligibility Specialist II upon completion of one year of satisfactory performance in the entry-level Eligibility Specialist I classification.
Supervision
Incumbents in the Eligibility Specialist I and II classifications typically receive supervision from an Eligibility Supervisor and may receive lead direction from an Eligibility Specialist III.
Duties
Duties may include, but are not limited to, the following: (For Eligibility Specialist I, duties are performed at the entry level.) Performs interactive interviews to elicit eligibility information, obtain and/or verify financial, employment, tax and personal demographic information and determine eligibility for public assistance programs and services Analyzes financial and eligibility information to determine initial or continuing eligibility for multiple aid programs Explains regulations, rules and policies to clients and apprises them of their rights, responsibilities and eligibility for participation in various public assistance programs and services Ensures accuracy and completion of application and declaration forms Resolves discrepancies by securing documentation, medical records and confirmation from other agencies Enters and retrieves numerical and narrative data and issues benefits from an automated computer system Determines the level of benefits to which the client is entitled by making complex computations and/or computer entries and then analyzing the results Reviews and interprets information provided on a variety of forms both by the client and third parties to assist with eligibility determination Evaluates clients for and answers questions on Advanced Payment Tax Credits (APTC) related to health care reform Explains a variety of plan options, costs and individual plan features through Covered California Monitors ongoing eligibility by obtaining periodic updated information of eligibility factors and takes appropriate actions on changes Determines need for additional services and makes referrals as needed for employment and other services to outside agencies to assist clients toward self-sufficiency and directs clients accordingly Organizes and prioritizes caseload so that necessary case records and documents are processed and updated within specific time limits established by regulation and local policy Enters and maintains case records, including written narratives, forms and computer documents in a clear and readable format Troubleshoots task and/or case issues to determine appropriate resolution of problems, involving Help Desk as needed Communicates both orally and in writing with clients and others related to the initial and ongoing eligibility determination while maintaining confidentiality Responds to questions and complaints of clients in person, by telephone, mail and/or email communication Provides pertinent forms and pamphlets to clients as required Identifies suspected fraud and makes referrals for investigation Makes referrals to social service workers as needed Participates in special projects, studies, work assignments and committees Prepares correspondence and reports Performs related duties as assigned
Employment Standards
Note: The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section. Knowledge of goals and purpose of public social services programs Laws, rules, regulations, policies and procedures governing eligibility for diverse public assistance programs and related case administrative techniques Methods and techniques of conducting an investigative interview and information gathering Computer terminology and computer keyboard arrangement Modern office practices, methods and procedures Record keeping practices and procedures Principles of mathematical calculations Intricacies of health insurance plans, medical health plan options and associated terminology Regulations and rules regarding household filing status related to the Affordable Care Act Cultural and human behavior, including knowledge of self, to interact effectively with clients and staff Principles and practices of effective customer service Structure and content of the English language including the meaning and spelling of words, rules of composition and grammar Modern equipment and communication tools used for business functions and program, project and task coordination Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information and/or prepare documentation
Ability
Apply the policies, procedures and programs of the County Social Services Department Apply the laws, rules and regulations governing eligibility and grant determination for multiple public assistance programs and the case administration of these programs Identify available resources and communicate with others to obtain and verify information concerning eligibility Use fact finding techniques and perform in-depth and interactive interviewing Determine appropriate course of action in emergency situations Make referrals to appropriate agencies and social service programs Detect and evaluate potential fraudulent situations Analyze and interpret written, numerical and verbal data from various sources Utilize multiple electronic information, social services systems and analyze and interpret such information Enter and maintain data accurately and timely into a computerized system Navigate through computer screens and effectively use computer systems, software applications and modern business equipment to perform a variety of work tasks Identify when computer output is incorrect and make corrections Process cases manually as required Plan and organize caseload to ensure work is completed in accordance with regulations relating to eligibility and timeliness Function effectively in a system with strict deadlines and constant changes Read, understand, apply and explain complicated and detailed correspondence, reports, regulations and policy directives Perform a variety of mathematical computations accurately and rapidly Prepare clear, concise and accurate records and reports Explain complex rules and programs so they can be understood by people of diverse socio-economic, cultural and educational backgrounds Gather, record and correctly evaluate tax filing data, income and additional necessary information required for the determination of eligibility for one or more programs Explain health insurance plan options and plan details available to clients through the Affordable Care Act Review a variety of tax documents to obtain needed household filing information Explain health care reform tax credit implications to clients Refer clients to other community services as needed Assess and manage difficult and hostile persons or situations; or call for intervention when appropriate Interact with people in a courteous manner in person, on the telephone, by mail or email Work in a fast-paced, professional office environment and prioritize a wide range of duties with varying time requirements to ensure timely completion Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish and maintain cooperative working relationships with the public and staff Follow written and oral directions and instructions
Eligibility
Pattern 1: One year full-time experience in an Eligibility Specialist Trainee classification in an Interagency Merit System (IMS) county OR Pattern 2: One (1) year of full-time experience determining eligibility for health programs, loans, financial assistance, unemployment, or other benefits and two (2) years of clerical work involving public contact OR Pattern 3: Two (2) years of full-time experience determining eligibility for health programs, loans, financial assistance, unemployment, or other benefits OR Pattern 4: Four (4) years of full-time clerical work involving public contact, interviewing, math computations, completion of forms or eliciting information from the public OR Pattern 5: Graduation from an accredited four-year college or university Qualifying experience or education may be combined to meet the above requirements. When combining education and experience, fifteen (15) semester units or twenty-two and a half (22.5) quarter units equals six months of experience. Note: If you are using education to meet the minimum qualifications, you must attach transcripts to your application and provide transcript evaluations for foreign transcripts. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
Examination Information
Online Written Examination – Weighted 100% The online written examination consists of a multiple-choice test with four sections: Data Analysis and Math, Workplace Issues, Grammar and Proofreading, Reading Comprehension. To obtain a position on the eligible list, candidates must receive a minimum rating of 70%. If conditions warrant, an Experience and Education examination may be conducted in lieu of the Online Written examination. Education & Experience Examination – Weighted 100% The Education & Experience examination is based on information provided in the application and supplemental information. A minimum rating of 70% is required to obtain a position on the eligible list.
Eligibility List & Testing Details
Eligible list is county-wide for Humboldt and valid for 12 months after establishment unless changes are warranted. Retest period is six months from the eligibility date. Special testing arrangements may be made for disability, military, or religious reasons. Contact CalHR for accommodations and ensure documentation is received at least five business days prior to examination.
Education Documents
If you are using education to meet the minimum qualifications, attach transcripts. For foreign transcripts, provide a transcript evaluation. Transcripts may be unofficial; official transcripts may be required upon appointment. Redact birthdates and social security numbers.
General Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without visa sponsorship by the start date. MSS reserves the right to revise examination plans as needed. All competitors who pass will be added to the eligible list. Meeting entry requirements does not guarantee success in the examination or placement on the list.
Equal Employment Opportunity
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability, gender, gender identity, genetic information, marital status, medical condition, military status, national origin, political affiliation, race, religious creed, sex, and sexual orientation.
Driver License Requirement
Some positions may require possession of a California driver license. Employees who drive on County business must possess a valid California driver license and meet automobile insurability requirements. Eligibility for those who do not meet this requirement will be reviewed on a case-by-case basis.
Additional Information
Background check: Prior to hire, candidates must pass a background check, including a criminal records check. Background checks may be required for access to federal tax information; may include fingerprinting, citizenship verification and local law enforcement checks. Reinvestigation may be required every 10 years for employees with access to federal tax information.
PERS Retirement
Tier 1: 2.7% at 55 (prior to 7/5/2012); Tier 2: 2.0% at 55 (post 7/6/2012); Tier 3: 2.0% at 62 (post 1/1/2013).
About Humboldt County
Humboldt County is located 270 miles north of San Francisco, with rural areas, forests, and over 100 miles of Pacific coastline. The county is known for Victorian architecture, bike culture, and cultural events. It is home to Eureka and Arcata and features diverse economic and recreational amenities.
#J-18808-Ljbffr