The Greenskeeper, Inc.
Office Manager/ Bookeeper
The Greenskeeper, Inc., Cold Spring Harbor, New York, United States, 11724
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We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for all administrative functions within the branch, including providing support to the General Manager and operational team to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The ideal candidate will have strong administrative skills and experience in office management.
Responsibilities Process Management
Review job reports to ensure accurate job costing and work ticket management
Provide initial and ongoing training and support of systems to production team members
Process new hires into Aspire Software
Maintain vehicle and equipment insurance, registrations, and inventory list
Workers compensation and OSHA reporting
Understand and manage administrative processes executed in Aspire Software; keep work order logs and client billing files up-to-date
Accounts Payable, Billing and Payroll
Generate accurate invoices according to schedule and present to customers monthly
Review invoices requiring additional assistance with branch team
Generate the weekly aged accounts receivables report and conduct client follow-up
Advise on the most appropriate and effective collection methods, communications, and resources; participate in collection actions
Manage accounts payable and receivable using QuickBooks software
Assist with budgeting and financial reporting
Prepare month-end and monthly close material as directed by the General Manager
Lead the branch through month-end close process and ensure accuracy of transactions
Review branch payroll for accuracy of hours – submit for processing when complete
Enter and update work orders and cost codes for weekly labor posting
Ensure all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on time
General Administration
Answer phones; manage incoming/outgoing mail and office supplies/equipment
Prepare and maintain new hire packets, employee personnel files, and I->9 binders
Maintain personnel files and complete uniform requests
Other administrative tasks as necessary
Qualifications
Strong administrative skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong computer skills and knowledge
Applicants must have prior office administration experience with strong organizational and communication skills
Exceptional attention to detail and accuracy in work
Knowledge of payroll processing using software such as QuickBooks
Excellent communication skills, both written and verbal
If you are a highly organized individual with experience in office management, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.
Referrals increase your chances of interviewing at The Greenskeeper, Inc. by 2x.
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Cold Spring Harbor, NY .
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We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for all administrative functions within the branch, including providing support to the General Manager and operational team to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The ideal candidate will have strong administrative skills and experience in office management.
Responsibilities Process Management
Review job reports to ensure accurate job costing and work ticket management
Provide initial and ongoing training and support of systems to production team members
Process new hires into Aspire Software
Maintain vehicle and equipment insurance, registrations, and inventory list
Workers compensation and OSHA reporting
Understand and manage administrative processes executed in Aspire Software; keep work order logs and client billing files up-to-date
Accounts Payable, Billing and Payroll
Generate accurate invoices according to schedule and present to customers monthly
Review invoices requiring additional assistance with branch team
Generate the weekly aged accounts receivables report and conduct client follow-up
Advise on the most appropriate and effective collection methods, communications, and resources; participate in collection actions
Manage accounts payable and receivable using QuickBooks software
Assist with budgeting and financial reporting
Prepare month-end and monthly close material as directed by the General Manager
Lead the branch through month-end close process and ensure accuracy of transactions
Review branch payroll for accuracy of hours – submit for processing when complete
Enter and update work orders and cost codes for weekly labor posting
Ensure all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on time
General Administration
Answer phones; manage incoming/outgoing mail and office supplies/equipment
Prepare and maintain new hire packets, employee personnel files, and I->9 binders
Maintain personnel files and complete uniform requests
Other administrative tasks as necessary
Qualifications
Strong administrative skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong computer skills and knowledge
Applicants must have prior office administration experience with strong organizational and communication skills
Exceptional attention to detail and accuracy in work
Knowledge of payroll processing using software such as QuickBooks
Excellent communication skills, both written and verbal
If you are a highly organized individual with experience in office management, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.
Referrals increase your chances of interviewing at The Greenskeeper, Inc. by 2x.
Get notified about new Office Manager jobs in
Cold Spring Harbor, NY .
#J-18808-Ljbffr