The University of Texas at Austin
Administrative Manager
– The University of Texas at Austin
Hiring Department : College of Pharmacy
Position Open To : All Applicants
Weekly Scheduled Hours : 40
FLSA Status : Exempt
Earliest Start Date : Dec 01, 2025
Position Duration : Expected to Continue
Location : UT MAIN CAMPUS
Job Details
The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements and more.
The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
Although this position may perform some work remotely, as determined by supervisor and needs of the college, the Administrative Manager role will require primary on-campus in-person work. Flexible work arrangements are available in the College of Pharmacy. This position will occasionally be required to work additional hours or weekends to complete time‑sensitive projects and events.
Must be eligible to work in the US on a full‑time basis for any employer without sponsorship.
Purpose
The Administrative Manager reports to the Senior Associate Dean for Academic Affairs, provides support and management for the Academic Affairs Office, and is responsible for all aspects of the academic year cycle.
Responsibilities
Serve as the point of contact and customer service manager for the Senior Associate Dean for Academic Affairs portfolio in the College of Pharmacy. Supervise staff that support academic processes, including data maintenance, systems, compliance, and administration for the academic affairs portfolio and subunits.
Provide or supervise executive level administrative coordination to the Senior Associate Dean, including portfolio travel, procurement, calendar, class preparation, committees and administrative meetings.
Manage all aspects of the academic year cycle, including course scheduling, teaching load reporting, course instructor surveys, grade reporting, and textbooks. Liaise frequently with Registrar, Enrollment Management and other offices to execute critical annual projects. Maintain PHR and PGS course inventory, including submitting changes and course catalog. Manage registration restrictions and prioritizations to ensure standards and prerequisites for curriculum are defined.
Collaborate with managers in other dean unit portfolios as appropriate on classroom space, student employment, or operations. Process Workday assignments for student employment. Provide support and staff back up as necessary for other areas of the dean’s units.
Other relevant functions as assigned.
Required Qualifications
Bachelor's degree in a related field. Three to five years of related management experience within a large organization.
Excellent verbal and written communication skills.
Demonstrated ability to accurately multi‑task in a dynamic, fast‑paced environment under pressure of stress and multiple deadlines.
Ability to meet deadlines with a large degree of independence.
Professional demeanor, superior organizational skills, and attention to detail.
Ability to appropriately handle confidential information.
Ability to effectively use Microsoft 365 suite, including Word, Excel, and Outlook.
Preferred Qualifications
Experience in higher education administration.
Experience utilizing UT Austin Registrar resources and tools.
Salary Range $72,000+ depending on qualifications
Working Conditions
Open office environment
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Will be occasionally required to work after hours and on weekends for events or programming
Required Materials (3)
Resume/CV
Letter of Interest
List of 3 Professional References, at least one of which must be from a direct supervisor
Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi‑select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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– The University of Texas at Austin
Hiring Department : College of Pharmacy
Position Open To : All Applicants
Weekly Scheduled Hours : 40
FLSA Status : Exempt
Earliest Start Date : Dec 01, 2025
Position Duration : Expected to Continue
Location : UT MAIN CAMPUS
Job Details
The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements and more.
The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
Although this position may perform some work remotely, as determined by supervisor and needs of the college, the Administrative Manager role will require primary on-campus in-person work. Flexible work arrangements are available in the College of Pharmacy. This position will occasionally be required to work additional hours or weekends to complete time‑sensitive projects and events.
Must be eligible to work in the US on a full‑time basis for any employer without sponsorship.
Purpose
The Administrative Manager reports to the Senior Associate Dean for Academic Affairs, provides support and management for the Academic Affairs Office, and is responsible for all aspects of the academic year cycle.
Responsibilities
Serve as the point of contact and customer service manager for the Senior Associate Dean for Academic Affairs portfolio in the College of Pharmacy. Supervise staff that support academic processes, including data maintenance, systems, compliance, and administration for the academic affairs portfolio and subunits.
Provide or supervise executive level administrative coordination to the Senior Associate Dean, including portfolio travel, procurement, calendar, class preparation, committees and administrative meetings.
Manage all aspects of the academic year cycle, including course scheduling, teaching load reporting, course instructor surveys, grade reporting, and textbooks. Liaise frequently with Registrar, Enrollment Management and other offices to execute critical annual projects. Maintain PHR and PGS course inventory, including submitting changes and course catalog. Manage registration restrictions and prioritizations to ensure standards and prerequisites for curriculum are defined.
Collaborate with managers in other dean unit portfolios as appropriate on classroom space, student employment, or operations. Process Workday assignments for student employment. Provide support and staff back up as necessary for other areas of the dean’s units.
Other relevant functions as assigned.
Required Qualifications
Bachelor's degree in a related field. Three to five years of related management experience within a large organization.
Excellent verbal and written communication skills.
Demonstrated ability to accurately multi‑task in a dynamic, fast‑paced environment under pressure of stress and multiple deadlines.
Ability to meet deadlines with a large degree of independence.
Professional demeanor, superior organizational skills, and attention to detail.
Ability to appropriately handle confidential information.
Ability to effectively use Microsoft 365 suite, including Word, Excel, and Outlook.
Preferred Qualifications
Experience in higher education administration.
Experience utilizing UT Austin Registrar resources and tools.
Salary Range $72,000+ depending on qualifications
Working Conditions
Open office environment
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Will be occasionally required to work after hours and on weekends for events or programming
Required Materials (3)
Resume/CV
Letter of Interest
List of 3 Professional References, at least one of which must be from a direct supervisor
Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi‑select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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