Frost Brown Todd LLP
Job Description
Frost Brown Todd LLP, a national law firm with over 1,000 legal and business professionals across eighteen offices, is seeking a full-time Legal Practice Assistant. This role provides an exciting opportunity to support attorneys and other legal professionals with complex legal duties, requiring a strong understanding of legal terminology and processes. The position is part of the Client Support Team (CST) Shared Team, offering comprehensive support across the firm.
This position can be located in Los Angeles or Orange County.
Key Responsibilities:
Understand the specific needs of practice areas and manage the business intake process, including adversary searches, drafting screening memos and engagement letters, and opening new files. Prepare, revise, and format legal documents and correspondence using various software, ensuring accuracy in content, spelling, grammar, and punctuation. Finalize and save documents appropriately. Handle electronic filings for federal and state courts and agencies, including preparing documents and fees. Maintain and manage timekeeper calendars, including court deadlines, meetings, and depositions. Assist with projects, overflow work, and administrative duties to support attorneys and colleagues. Manage administrative tasks such as processing mail, preparing audit responses, expense reports, check requests, and reviewing client bills. Utilize the CST workflow application to enter, manage, and communicate support requests proactively. Navigate the workflow system efficiently, prioritize tasks, and monitor the task queue to ensure timely completion. Assess task urgency and workload, accept suitable assignments, and seek training opportunities to enhance skills. Support team projects and foster a collaborative, positive work environment, serving as a resource and mentor to teammates. Job Requirements:
High school diploma or equivalent. Minimum of 3 years of legal practice assistant experience, with litigation experience required. Proficiency in Microsoft Office applications. Ability to learn and proficiently apply practice-specific software, including CST workflow. Ability to work independently and collaboratively, following instructions in various formats. Effective communication skills with clients and staff in person, by phone, and via email. Strong organizational and prioritization skills, capable of managing multiple tasks under time constraints. Ability to adapt quickly in a fast-paced environment and handle confidential information appropriately. Frost Brown Todd is committed to equal employment opportunity and values diversity. We offer a competitive salary and comprehensive benefits, including medical, dental, vision, life, disability, and a 401(k)/profit-sharing plan. The pay range for applicants based in California is approximately $34.50 – $50.50 hourly, depending on experience and qualifications. All hires must verify identity and work eligibility in the U.S. and comply with applicable laws regarding employment and criminal records.
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Understand the specific needs of practice areas and manage the business intake process, including adversary searches, drafting screening memos and engagement letters, and opening new files. Prepare, revise, and format legal documents and correspondence using various software, ensuring accuracy in content, spelling, grammar, and punctuation. Finalize and save documents appropriately. Handle electronic filings for federal and state courts and agencies, including preparing documents and fees. Maintain and manage timekeeper calendars, including court deadlines, meetings, and depositions. Assist with projects, overflow work, and administrative duties to support attorneys and colleagues. Manage administrative tasks such as processing mail, preparing audit responses, expense reports, check requests, and reviewing client bills. Utilize the CST workflow application to enter, manage, and communicate support requests proactively. Navigate the workflow system efficiently, prioritize tasks, and monitor the task queue to ensure timely completion. Assess task urgency and workload, accept suitable assignments, and seek training opportunities to enhance skills. Support team projects and foster a collaborative, positive work environment, serving as a resource and mentor to teammates. Job Requirements:
High school diploma or equivalent. Minimum of 3 years of legal practice assistant experience, with litigation experience required. Proficiency in Microsoft Office applications. Ability to learn and proficiently apply practice-specific software, including CST workflow. Ability to work independently and collaboratively, following instructions in various formats. Effective communication skills with clients and staff in person, by phone, and via email. Strong organizational and prioritization skills, capable of managing multiple tasks under time constraints. Ability to adapt quickly in a fast-paced environment and handle confidential information appropriately. Frost Brown Todd is committed to equal employment opportunity and values diversity. We offer a competitive salary and comprehensive benefits, including medical, dental, vision, life, disability, and a 401(k)/profit-sharing plan. The pay range for applicants based in California is approximately $34.50 – $50.50 hourly, depending on experience and qualifications. All hires must verify identity and work eligibility in the U.S. and comply with applicable laws regarding employment and criminal records.
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