Kidder Mathews
Overview
Join to apply for the
Property Manager
role at
Kidder Mathews . Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. The firm is the largest fully independent commercial real estate firm in the Western U.S., with over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types, with the firm averaging $9 billion in transaction volume, managing more than 58 million square feet of space, and conducting 2,400 appraisal, consulting, and cost segregation assignments annually.
Responsibilities
Supervision: Manage and lead a team which may include Associate Property Manager(s), Administrative Assistant(s), Portfolio Administrator(s), Operation Manager(s) and Portfolio Assistant(s) including recruiting support, onboarding, supervision, scheduling, training, development, evaluation and disciplinary action of employees
Provide coaching, direction, and leadership to employees in order to achieve company and client results
Promote and maintain a positive working environment in alignment with Kidder Mathews values and culture
Property Operations: Respond to and resolve tenant concerns; meet with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Ensure monthly physical property inspections are completed; partner with contractors/building engineers to follow through on any needed repairs or maintenance
Interface with property vendors and contractors to ensure prompt response to maintenance issues
Ensure ongoing contracted vendor services are performed on schedule and on budget ensuring services meet contract specifications
Review contract specifications and make recommendations to owner and/or Sr. Property Manager, as appropriate, for necessary changes or updates
Request/review/recommend bids for contracted services
Generate Master Service Contracts, as appropriate
Ensure budgeted maintenance and repairs are performed on schedule
Partner with Building Engineers or contracted maintenance vendors to schedule repairs and work orders
Act proactively to identify opportunities to add value to clients and client’s assets
Financial and Reporting: Partner with Property Accountant(s) to ensure accurate and on time accounting deliverables
Review and approve, within prescribed limits of authority, vendor and contractor invoices
Partner with Sr. Property Manager and Property Accountant to generate and/or review and approve annual CAM reconciliations
Review and approve monthly accruals
Provide financial analysis for new leases and lease renewals
Act as “team captain” for annual budgeting process in conjunction with Property Accountants, Building Engineers and other support staff
Hold final accountability for annual property budgets
Review monthly operating statements as prepared by Property Accountant
Generate and/or review and finalize monthly operational narrative report to client
Leasing: Meet with tenants and negotiate lease renewals in accordance with Client’s specified lease perimeters, as appropriate
Prepare financial analysis for new leases and lease renewals, as required by client
Encourage and promote cohesive and collaborative relationship with listing agent(s)
Ensure all vacant space is in “market ready” condition based on individual client requirements
Take proactive approach to leasing and referral opportunities
Review new leases and prepare lease abstracts
Tenant and Owner Relations: Maintain courteous, professional, service-oriented rapport with tenants and owners
Promote and foster confident, comfortable relationships with tenants and owners
Supervise tenant move in and move out process and conduct move in and move out walk throughs with tenant
Conduct new tenant orientation
Create tenant welcome package for new assignments
Create tenant emergency procedures manual for new assignments
Tenant Improvement Construction: Attend construction meetings
Partner with Construction Manager and General Contractor to ensure schedules are met and improvements are performed in accordance with tenant requirements and building standards
Conduct walk throughs with Construction Manager and General Contractor and tenant during construction process
Review final punch list prepared by Construction Manager and ensure all punch list items are corrected
Maintain construction file
Corporate: Promote and foster courteous, professional and collaborative relationships with co-workers and other Kidder Mathews divisions
Administer Property Management Agreement, to include tracking renewal and expiration dates, fee increases, report and budget due dates, etc.
Prepare annual corporate operating budget for assigned portfolio
Review and collect receivables from clients
Review monthly operating statements for assigned portfolio
Full Profit & Loss accountability for assigned portfolio
Take proactive approach to identify and capture new business, referral or consulting opportunities
Other Functions: Perform other duties or projects as requested or required
Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work with minimal supervision and lead by example
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Good communication and organizational skills. Ability to build relationships with clients, vendors and internal partners
Ability to provide excellent customer service
Ability to speak, write and understand English
Demonstrated ability to read, understand and abstract leases and contracts
Demonstrated ability to recognize high quality maintenance work
Professional communication etiquette with good oral and written communication skills
Accurate, attentive, detail oriented, with strong analytical skills
Demonstrated financial analysis skills
Demonstrated understanding of the budgeting process
Demonstrated ability to function in a team environment and proactively problem solve
Ability to work outside of normal office hours to meet various deadlines
Ability to prioritize and organize work load in order to meet daily, weekly and monthly deadlines
Demonstrated ability to follow through and complete tasks
Willingness and demonstration of professional development and continual learning
Ability to travel locally
Must have working vehicle, valid driver license and current auto insurance
Education
Bachelor’s Degree or a combination of education and experience
Real Estate License required
Required Knowledge
Strong knowledge of Property Management processes and procedures
Experience Required
3+ years Commercial Property Management experience
1+ year supervisory experience
Work Environment This is a standard office environment with standard office noise. The position may visit tenant sites in various settings which can be industrial in nature with loud noises and mild fumes.
Physical Demands Regularly communicate verbally and in writing, with requirements to sit, use a computer for long periods, and occasionally lift up to 10 pounds. May require driving and visiting outdoor sites.
Supervisory Responsibilities
Has supervisory responsibilities for up to 6 direct and/or indirect reports including Associate Property Managers, Operation Managers, Portfolio Assistants, Portfolio Administrators and Administrative Assistants.
Has indirect supervisory responsibilities for Building Engineers.
Kidder Mathews is an equal opportunity employer and does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.
#J-18808-Ljbffr
Join to apply for the
Property Manager
role at
Kidder Mathews . Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. The firm is the largest fully independent commercial real estate firm in the Western U.S., with over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types, with the firm averaging $9 billion in transaction volume, managing more than 58 million square feet of space, and conducting 2,400 appraisal, consulting, and cost segregation assignments annually.
Responsibilities
Supervision: Manage and lead a team which may include Associate Property Manager(s), Administrative Assistant(s), Portfolio Administrator(s), Operation Manager(s) and Portfolio Assistant(s) including recruiting support, onboarding, supervision, scheduling, training, development, evaluation and disciplinary action of employees
Provide coaching, direction, and leadership to employees in order to achieve company and client results
Promote and maintain a positive working environment in alignment with Kidder Mathews values and culture
Property Operations: Respond to and resolve tenant concerns; meet with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Ensure monthly physical property inspections are completed; partner with contractors/building engineers to follow through on any needed repairs or maintenance
Interface with property vendors and contractors to ensure prompt response to maintenance issues
Ensure ongoing contracted vendor services are performed on schedule and on budget ensuring services meet contract specifications
Review contract specifications and make recommendations to owner and/or Sr. Property Manager, as appropriate, for necessary changes or updates
Request/review/recommend bids for contracted services
Generate Master Service Contracts, as appropriate
Ensure budgeted maintenance and repairs are performed on schedule
Partner with Building Engineers or contracted maintenance vendors to schedule repairs and work orders
Act proactively to identify opportunities to add value to clients and client’s assets
Financial and Reporting: Partner with Property Accountant(s) to ensure accurate and on time accounting deliverables
Review and approve, within prescribed limits of authority, vendor and contractor invoices
Partner with Sr. Property Manager and Property Accountant to generate and/or review and approve annual CAM reconciliations
Review and approve monthly accruals
Provide financial analysis for new leases and lease renewals
Act as “team captain” for annual budgeting process in conjunction with Property Accountants, Building Engineers and other support staff
Hold final accountability for annual property budgets
Review monthly operating statements as prepared by Property Accountant
Generate and/or review and finalize monthly operational narrative report to client
Leasing: Meet with tenants and negotiate lease renewals in accordance with Client’s specified lease perimeters, as appropriate
Prepare financial analysis for new leases and lease renewals, as required by client
Encourage and promote cohesive and collaborative relationship with listing agent(s)
Ensure all vacant space is in “market ready” condition based on individual client requirements
Take proactive approach to leasing and referral opportunities
Review new leases and prepare lease abstracts
Tenant and Owner Relations: Maintain courteous, professional, service-oriented rapport with tenants and owners
Promote and foster confident, comfortable relationships with tenants and owners
Supervise tenant move in and move out process and conduct move in and move out walk throughs with tenant
Conduct new tenant orientation
Create tenant welcome package for new assignments
Create tenant emergency procedures manual for new assignments
Tenant Improvement Construction: Attend construction meetings
Partner with Construction Manager and General Contractor to ensure schedules are met and improvements are performed in accordance with tenant requirements and building standards
Conduct walk throughs with Construction Manager and General Contractor and tenant during construction process
Review final punch list prepared by Construction Manager and ensure all punch list items are corrected
Maintain construction file
Corporate: Promote and foster courteous, professional and collaborative relationships with co-workers and other Kidder Mathews divisions
Administer Property Management Agreement, to include tracking renewal and expiration dates, fee increases, report and budget due dates, etc.
Prepare annual corporate operating budget for assigned portfolio
Review and collect receivables from clients
Review monthly operating statements for assigned portfolio
Full Profit & Loss accountability for assigned portfolio
Take proactive approach to identify and capture new business, referral or consulting opportunities
Other Functions: Perform other duties or projects as requested or required
Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work with minimal supervision and lead by example
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Good communication and organizational skills. Ability to build relationships with clients, vendors and internal partners
Ability to provide excellent customer service
Ability to speak, write and understand English
Demonstrated ability to read, understand and abstract leases and contracts
Demonstrated ability to recognize high quality maintenance work
Professional communication etiquette with good oral and written communication skills
Accurate, attentive, detail oriented, with strong analytical skills
Demonstrated financial analysis skills
Demonstrated understanding of the budgeting process
Demonstrated ability to function in a team environment and proactively problem solve
Ability to work outside of normal office hours to meet various deadlines
Ability to prioritize and organize work load in order to meet daily, weekly and monthly deadlines
Demonstrated ability to follow through and complete tasks
Willingness and demonstration of professional development and continual learning
Ability to travel locally
Must have working vehicle, valid driver license and current auto insurance
Education
Bachelor’s Degree or a combination of education and experience
Real Estate License required
Required Knowledge
Strong knowledge of Property Management processes and procedures
Experience Required
3+ years Commercial Property Management experience
1+ year supervisory experience
Work Environment This is a standard office environment with standard office noise. The position may visit tenant sites in various settings which can be industrial in nature with loud noises and mild fumes.
Physical Demands Regularly communicate verbally and in writing, with requirements to sit, use a computer for long periods, and occasionally lift up to 10 pounds. May require driving and visiting outdoor sites.
Supervisory Responsibilities
Has supervisory responsibilities for up to 6 direct and/or indirect reports including Associate Property Managers, Operation Managers, Portfolio Assistants, Portfolio Administrators and Administrative Assistants.
Has indirect supervisory responsibilities for Building Engineers.
Kidder Mathews is an equal opportunity employer and does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.
#J-18808-Ljbffr