Colorado State University
Program Assistant - Executive Assistant to Hospital Leadership
Colorado State University, Fort Collins, Colorado, us, 80523
Program Assistant - Executive Assistant to Hospital Leadership
Posting Detail Information Working Title: Program Assistant - Executive Assistant to Hospital Leadership Position Location: Fort Collins, CO Work Location: Position is fully in-office/in-person Research Professional Position: No Posting Number: 202501387AP Position Type: Admin Professional/ Research Professional Classification Title: Technical/Support III Number of Vacancies: Work Hours/Week: 40 Proposed Annual Salary Range: $60,000 - $75,000 depending on experience Employee Benefits Colorado State University is a comprehensive employer offering a robust benefits package, a collaborative atmosphere, and a focus on work-life balance. Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/). Learn why Fort Collins is consistently ranked among top places to live (https://hr.colostate.edu/prospective-employees/our-community/). Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 10/13/2025 Description of Work Unit Veterinary Teaching Hospital At the CSU Veterinary Teaching Hospital (VTH) we educate the next generation of veterinarians by providing exceptional veterinary care and service to the community daily. This work unit administers the Veterinary Teaching Hospital and supports service to the public and referring veterinarians. Why work at Colorado State University? CSU was ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine's "America's Best Employers by State!" Characteristics we value: Confidence Compassion Empowerment Integrity Responsibility Our Investment in You CSU provides a strong benefits and well-being package to support you and your family. Resources cover financial, physical, emotional, family, and workplace wellness. Benefits reflect full-time status and may be prorated for part-time status. Paid time off, sick leave, holidays Comprehensive benefits: Medical, Dental, Vision, Life, Disability Parental Leave, work/life resources, and more Employee discounts and programs (e.g., pet discount, EAP, education benefits) Tuition scholarships and study privileges Professional development opportunities Retirement Programs CSU offers retirement plans with employer matches. Details at
https://hr.colostate.edu/current-employees/benefits/afap/
and related pages. Tobacco and Smoke-Free CSU maintains a tobacco- and smoke-free campus. Position Summary This position serves as the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. It triages high-level administrative concerns, determines priority levels for urgent matters, emergencies, and safety concerns, and coordinates schedules, bookings, travel, and communications. Responsibilities include data collection surveys, data mining, report creation for initiatives, policy interpretation, tour management, hospitality logistics, front-office backup, and other duties as required. Required Job Qualifications Bachelor's degree 3 or more years of relevant work experience, including: Supporting leaders Substantial experience managing administrative responsibilities for executives Anticipating needs and providing comprehensive support to drive the executive's effectiveness Complex scheduling, travel, and meeting arrangements for executives Maintaining confidentiality and discretion Strong customer-service orientation, interpersonal skills, and professionalism Experience with project planning and execution Autonomous, proactive problem-solving and anticipating needs Exceptional detail orientation and organizational skills Ability to manage multiple tasks and prioritize effectively Excellent written and verbal communication Proficiency with Microsoft Office Suite and adaptability to new technology Preferred Job Qualifications Experience with data mining and report creation Experience with Qualtrics or other survey systems Experience with hospitality planning Advanced technology skills Experience with AI Essential Duties Job Duty Category: Program Management Support Duty/Responsibility Support for the Hospital Director, Managing Director and CMOs Triage high-level administrative concerns and determine priority levels for urgent matters Coordinate schedules, book meetings, travel planning, and itineraries Coordinate communication with VHS communications manager; organize meeting logistics and minutes; develop content and communicate with Clinical Services Survey creation, data collection, review, assessment, and reporting; data mining for special projects; interpret program policies; other duties as required Percentage Of Time: 70 Job Duty Category: Office Support Duty/Responsibility Backup coverage for greeting visitors and answering calls Provide answers or route to appropriate contacts Act as liaison for parking issues for VTH and parking services Manage tour scheduling and guides Administrative support and calendars for Hospital Director and CMOs Schedule meetings and book rooms Report building issues and support proctor activities during drills Phone system administration including PTT phones Oversee security badge and key systems Plan hospitality/events and other duties as required Percentage Of Time: 30 Application Details Special Instructions to Applicants: To apply, please upload a cover letter addressing required and preferred qualifications, a resume, and contact information for three professional references. References will not be contacted without prior notification to candidates. CSU is committed to full inclusion of qualified individuals. If accommodations are needed, please reach out to the listed search contact. Applicants may redact information identifying age, date of birth, or dates of attendance/ graduation from educational institutions. Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact: vth_hr@colostate.edu EEO Colorado State University is an equal employment opportunity employer and prohibits discrimination and harassment on the basis of race, color, religion, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or other protected status. Background Check Policy Statement CSU conducts background checks for finalists prior to a final offer. The type of check varies by position and may include criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. References Requested: 3 Minimum Requested: 3 Maximum Requested: 3 Supplemental Questions: Required fields are indicated with an asterisk (*). Application Documents Required Documents Cover Letter Resume Optional Documents Seniority level
Mid-Senior level Employment type
Part-time Job function
Other Industries
Individual and Family Services Note: This posting includes references to other CSU jobs and general CSU information; apply only to the Program Assistant – Executive Assistant to Hospital Leadership role described here. IsExpired: false
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Posting Detail Information Working Title: Program Assistant - Executive Assistant to Hospital Leadership Position Location: Fort Collins, CO Work Location: Position is fully in-office/in-person Research Professional Position: No Posting Number: 202501387AP Position Type: Admin Professional/ Research Professional Classification Title: Technical/Support III Number of Vacancies: Work Hours/Week: 40 Proposed Annual Salary Range: $60,000 - $75,000 depending on experience Employee Benefits Colorado State University is a comprehensive employer offering a robust benefits package, a collaborative atmosphere, and a focus on work-life balance. Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/). Learn why Fort Collins is consistently ranked among top places to live (https://hr.colostate.edu/prospective-employees/our-community/). Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 10/13/2025 Description of Work Unit Veterinary Teaching Hospital At the CSU Veterinary Teaching Hospital (VTH) we educate the next generation of veterinarians by providing exceptional veterinary care and service to the community daily. This work unit administers the Veterinary Teaching Hospital and supports service to the public and referring veterinarians. Why work at Colorado State University? CSU was ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine's "America's Best Employers by State!" Characteristics we value: Confidence Compassion Empowerment Integrity Responsibility Our Investment in You CSU provides a strong benefits and well-being package to support you and your family. Resources cover financial, physical, emotional, family, and workplace wellness. Benefits reflect full-time status and may be prorated for part-time status. Paid time off, sick leave, holidays Comprehensive benefits: Medical, Dental, Vision, Life, Disability Parental Leave, work/life resources, and more Employee discounts and programs (e.g., pet discount, EAP, education benefits) Tuition scholarships and study privileges Professional development opportunities Retirement Programs CSU offers retirement plans with employer matches. Details at
https://hr.colostate.edu/current-employees/benefits/afap/
and related pages. Tobacco and Smoke-Free CSU maintains a tobacco- and smoke-free campus. Position Summary This position serves as the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. It triages high-level administrative concerns, determines priority levels for urgent matters, emergencies, and safety concerns, and coordinates schedules, bookings, travel, and communications. Responsibilities include data collection surveys, data mining, report creation for initiatives, policy interpretation, tour management, hospitality logistics, front-office backup, and other duties as required. Required Job Qualifications Bachelor's degree 3 or more years of relevant work experience, including: Supporting leaders Substantial experience managing administrative responsibilities for executives Anticipating needs and providing comprehensive support to drive the executive's effectiveness Complex scheduling, travel, and meeting arrangements for executives Maintaining confidentiality and discretion Strong customer-service orientation, interpersonal skills, and professionalism Experience with project planning and execution Autonomous, proactive problem-solving and anticipating needs Exceptional detail orientation and organizational skills Ability to manage multiple tasks and prioritize effectively Excellent written and verbal communication Proficiency with Microsoft Office Suite and adaptability to new technology Preferred Job Qualifications Experience with data mining and report creation Experience with Qualtrics or other survey systems Experience with hospitality planning Advanced technology skills Experience with AI Essential Duties Job Duty Category: Program Management Support Duty/Responsibility Support for the Hospital Director, Managing Director and CMOs Triage high-level administrative concerns and determine priority levels for urgent matters Coordinate schedules, book meetings, travel planning, and itineraries Coordinate communication with VHS communications manager; organize meeting logistics and minutes; develop content and communicate with Clinical Services Survey creation, data collection, review, assessment, and reporting; data mining for special projects; interpret program policies; other duties as required Percentage Of Time: 70 Job Duty Category: Office Support Duty/Responsibility Backup coverage for greeting visitors and answering calls Provide answers or route to appropriate contacts Act as liaison for parking issues for VTH and parking services Manage tour scheduling and guides Administrative support and calendars for Hospital Director and CMOs Schedule meetings and book rooms Report building issues and support proctor activities during drills Phone system administration including PTT phones Oversee security badge and key systems Plan hospitality/events and other duties as required Percentage Of Time: 30 Application Details Special Instructions to Applicants: To apply, please upload a cover letter addressing required and preferred qualifications, a resume, and contact information for three professional references. References will not be contacted without prior notification to candidates. CSU is committed to full inclusion of qualified individuals. If accommodations are needed, please reach out to the listed search contact. Applicants may redact information identifying age, date of birth, or dates of attendance/ graduation from educational institutions. Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact: vth_hr@colostate.edu EEO Colorado State University is an equal employment opportunity employer and prohibits discrimination and harassment on the basis of race, color, religion, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or other protected status. Background Check Policy Statement CSU conducts background checks for finalists prior to a final offer. The type of check varies by position and may include criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. References Requested: 3 Minimum Requested: 3 Maximum Requested: 3 Supplemental Questions: Required fields are indicated with an asterisk (*). Application Documents Required Documents Cover Letter Resume Optional Documents Seniority level
Mid-Senior level Employment type
Part-time Job function
Other Industries
Individual and Family Services Note: This posting includes references to other CSU jobs and general CSU information; apply only to the Program Assistant – Executive Assistant to Hospital Leadership role described here. IsExpired: false
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