Washington University in St. Louis
Course Coordinator - School of Public Health
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Course Coordinator - School of Public Health
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Position Summary The Course Coordinator is responsible for coordinating all aspects of course scheduling within the School of Public Health. This position plays a critical role in ensuring that academic programs run smoothly by overseeing course planning, scheduling, and logistics in collaboration with faculty, staff, and administrators. The Course Coordinator will serve as the primary point of contact for course scheduling and will maintain a high level of accuracy, organization, and communication to support the academic mission of the School.
Scheduled Hours 37.5 hours per week.
Job Description Primary Duties & Responsibilities Course Scheduling & Planning
Develops, manages, and publishes course schedules each academic term in collaboration with faculty, program directors, and the Office of the University Registrar.
Ensures course offerings align with program requirements, student demand, and accreditation standards.
Manages teaching confirmations and related communication with instructors and teaching assistants.
Facilitates hiring and onboarding of adjunct instructors and teaching assistants.
Coordinates and manages classroom assignments and reservations in accordance with School and University deadlines and policies.
Data & Systems Management
Serves as the Learning Management System (Canvas) administrator for the School.
Enters and maintains accurate course scheduling information in the university’s student information system.
Monitors enrollment data to support decision‑making on course capacities and waitlists.
Generates reports and provides analyses on course scheduling trends, enrollment patterns, and resource utilization.
Student Service and Process Improvement
Coordinates with academic program leadership and advising staff to ensure students have access to required and elective courses in a timely manner.
Responds to student scheduling questions and facilitates resolution of course conflicts.
Coordinates processes and procedures related to enrollment, including add/drop and withdrawal.
Continuously evaluates and improves scheduling processes to maximize efficiency and effectiveness.
Stays current with best practices and technologies in course scheduling and academic operations.
Maintains an accurate process and procedures document for the functions within the scope of this role.
Academic Records
Assists Director of Academic Records by working closely with academic programs on accurate maintenance of all aspects of student academic records, including processing leaves of absence, reinstatements, elective approval requests, etc.
Performs other duties as assigned.
Working Conditions Job Location / Working Conditions
Normal office environment.
Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement.
Ability to move to on and off‑campus locations.
Equipment
Office equipment.
Education Associate degree or combination of education and experience may substitute for minimum education.
Certifications No specific certification is required for this position.
Work Experience Relevant Experience (3 Years).
Skills
Academic Administration
Communication
Course Scheduling
Customer Service
Deadline Management
Detail‑Oriented
Higher Education Administration
Microsoft Excel
Microsoft Office
Microsoft PowerPoint
Microsoft Word
Multitasking
Organizing
Policy Interpretation
Prioritization
Project Management
Software Program
Sound Judgment
Student Relations
Working in a Fast‑Paced Environment
Working Independently
Driver's License A driver's license is not required for this position.
Preferred Qualifications
Bachelor's degree
Demonstrated ability to relate to a wide range of constituents, including students, faculty, and other University personnel and public groups.
Notary - Missouri Secretary of State Notaries & Commissions Unit
Academic Administration, Communication, Course Scheduling, Customer Service, Deadline Management, Detail‑Oriented, Higher Education Administration, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing, Policy Interpretation, Prioritization, Project Management, Software Program, Sound Judgment, Student Relations, Working in a Fast‑Paced Environment, Working Independently.
Salary Range $23.37 - $36.19 per hour. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre‑employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations, and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U‑Pass for eligible employees.
403(b) Retirement Savings Plan with employee contributions starting at 7% combined with university contributions.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Adult care resources are available.
WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Position Summary The Course Coordinator is responsible for coordinating all aspects of course scheduling within the School of Public Health. This position plays a critical role in ensuring that academic programs run smoothly by overseeing course planning, scheduling, and logistics in collaboration with faculty, staff, and administrators. The Course Coordinator will serve as the primary point of contact for course scheduling and will maintain a high level of accuracy, organization, and communication to support the academic mission of the School.
Scheduled Hours 37.5 hours per week.
Job Description Primary Duties & Responsibilities Course Scheduling & Planning
Develops, manages, and publishes course schedules each academic term in collaboration with faculty, program directors, and the Office of the University Registrar.
Ensures course offerings align with program requirements, student demand, and accreditation standards.
Manages teaching confirmations and related communication with instructors and teaching assistants.
Facilitates hiring and onboarding of adjunct instructors and teaching assistants.
Coordinates and manages classroom assignments and reservations in accordance with School and University deadlines and policies.
Data & Systems Management
Serves as the Learning Management System (Canvas) administrator for the School.
Enters and maintains accurate course scheduling information in the university’s student information system.
Monitors enrollment data to support decision‑making on course capacities and waitlists.
Generates reports and provides analyses on course scheduling trends, enrollment patterns, and resource utilization.
Student Service and Process Improvement
Coordinates with academic program leadership and advising staff to ensure students have access to required and elective courses in a timely manner.
Responds to student scheduling questions and facilitates resolution of course conflicts.
Coordinates processes and procedures related to enrollment, including add/drop and withdrawal.
Continuously evaluates and improves scheduling processes to maximize efficiency and effectiveness.
Stays current with best practices and technologies in course scheduling and academic operations.
Maintains an accurate process and procedures document for the functions within the scope of this role.
Academic Records
Assists Director of Academic Records by working closely with academic programs on accurate maintenance of all aspects of student academic records, including processing leaves of absence, reinstatements, elective approval requests, etc.
Performs other duties as assigned.
Working Conditions Job Location / Working Conditions
Normal office environment.
Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement.
Ability to move to on and off‑campus locations.
Equipment
Office equipment.
Education Associate degree or combination of education and experience may substitute for minimum education.
Certifications No specific certification is required for this position.
Work Experience Relevant Experience (3 Years).
Skills
Academic Administration
Communication
Course Scheduling
Customer Service
Deadline Management
Detail‑Oriented
Higher Education Administration
Microsoft Excel
Microsoft Office
Microsoft PowerPoint
Microsoft Word
Multitasking
Organizing
Policy Interpretation
Prioritization
Project Management
Software Program
Sound Judgment
Student Relations
Working in a Fast‑Paced Environment
Working Independently
Driver's License A driver's license is not required for this position.
Preferred Qualifications
Bachelor's degree
Demonstrated ability to relate to a wide range of constituents, including students, faculty, and other University personnel and public groups.
Notary - Missouri Secretary of State Notaries & Commissions Unit
Academic Administration, Communication, Course Scheduling, Customer Service, Deadline Management, Detail‑Oriented, Higher Education Administration, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing, Policy Interpretation, Prioritization, Project Management, Software Program, Sound Judgment, Student Relations, Working in a Fast‑Paced Environment, Working Independently.
Salary Range $23.37 - $36.19 per hour. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre‑employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations, and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U‑Pass for eligible employees.
403(b) Retirement Savings Plan with employee contributions starting at 7% combined with university contributions.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Adult care resources are available.
WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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