Michigan Technological University
Overview
The Office of General Counsel at Michigan Technological University is seeking a highly skilled and motivated Paralegal for an immediate opening. This position offers an excellent opportunity to work closely with the General Counsel and various university stakeholders on a wide range of legal and administrative matters impacting the institution. The ideal candidate will have demonstrated experience in reviewing and drafting a variety of legal documents, including contracts, and be able to conduct legal research. The role requires a strong commitment to providing excellent customer service and the ability to work both independently and as part of a team. Experience with real estate matters is preferred. In addition to legal support duties, this role is responsible for managing the University Policy Office, including drafting, reviewing, monitoring, and updating policies in alignment with leadership decisions. The Paralegal will also oversee the University’s Freedom of Information Act (FOIA) process, ensuring timely and compliant responses to all requests. This is a detail-oriented position contributing to a broad spectrum of legal and administrative functions in a dynamic university setting. Responsibilities and Essential Duties Draft and review contracts and other legal documents.
Gather information and assist with responses to subpoenas, administrative charges, and other legal matters.
Collect and manage documents, assist the General Counsel in the office with preparation of and responses to legal requests; and draft routine correspondence.
Support university departments through legal contracting processes, negotiations, and document management.
Record and maintain records of meetings and compliance reports.
Maintain databases of relevant documents and information as applicable.
Research matters related to healthcare, sponsored research, labor and employment, higher education in general, and other related matters.
Draft memoranda, chronologies, and other analyses, releases, and other documents.
Assist with the management of signature authority and contract management across the University, including management of the contracts ticketing system.
Work closely with Academic Affairs related to academic agreements.
Manage the policy office, including working with University departments when developing and updating policies and maintaining/updating policies as needed.
Be responsible for handling all aspects of the FOIA process, including acknowledgement, requesting documents from departments, tracking, redacting, and responding.
Work with University departments to ensure compliance with State and Federal laws as well as Board and University policies.
Commit to learning about continuous improvement strategies and applying them to everyday work; actively engage in the University's continuous improvement initiatives.
Required Education, Certifications, Licensures
Associate Degree, or Certificate in Paralegal Studies (or equivalent legal studies degree) or a minimum of 5 years of equivalent work experience. Required Experience Ability to conduct legal research.
Ability to maintain confidentiality and exercise discretion and tact.
Proficiency in the use of Microsoft Office software (Word, PowerPoint, Excel, Outlook), Adobe, and other relevant computer software.
Commitment to providing excellent customer service.
Desirable Education and/or Experience Experience in drafting, reviewing, and proofreading contracts and other legal documents.
Experience with civil procedure, particularly in Michigan state and federal courts.
Ability to work effectively, both independently and as part of a team, in a fast-paced environment, to handle multiple complex tasks, and to prioritize deadlines.
Ability to communicate clearly, concisely, and collegially, orally and in writing, with Michigan Tech personnel at all levels, as well as with external attorneys and other contacts.
Appropriate self-awareness, including when to escalate matters.
Required Knowledge, Skills, and/or Abilities Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
Ability to create, compose, and edit written materials.
Ability to investigate and analyze information and draw conclusions.
Ability to gather and organize legal evidence.
Knowledge of legal contracts and agreements.
Knowledge of the principles and procedures of legal research.
Desirable Knowledge, Skills, and/or Abilities Knowledge of Michigan’s FOIA law and experience with FOIA processing.
Knowledge of administrative or business policies and experience with drafting and modifying such policies.
Experience in working on committees.
Work Environment and/or Physical Demands
Work environment characteristics include sedentary office work with a low noise level, collaborative and independent work, and occasional visits to campus facilities. Some environments may include loud noises, varied terrain, odors, and the use of PPE. Occasional light lifting up to 15 pounds and repetitive computer-related motions. Required Training and Other Conditions of Employment
Employee safety and data security training, anti-harassment and Title IX training, and periodic department-specific training. Background checks are required and employment is contingent upon successful results. Michigan Tech is an Equal Opportunity Employer. Posting Details: Internal & External; 12-month appointment term; Exempt; 1st Shift; salary range $55,000-$70,000 dependent on experience and qualifications.
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The Office of General Counsel at Michigan Technological University is seeking a highly skilled and motivated Paralegal for an immediate opening. This position offers an excellent opportunity to work closely with the General Counsel and various university stakeholders on a wide range of legal and administrative matters impacting the institution. The ideal candidate will have demonstrated experience in reviewing and drafting a variety of legal documents, including contracts, and be able to conduct legal research. The role requires a strong commitment to providing excellent customer service and the ability to work both independently and as part of a team. Experience with real estate matters is preferred. In addition to legal support duties, this role is responsible for managing the University Policy Office, including drafting, reviewing, monitoring, and updating policies in alignment with leadership decisions. The Paralegal will also oversee the University’s Freedom of Information Act (FOIA) process, ensuring timely and compliant responses to all requests. This is a detail-oriented position contributing to a broad spectrum of legal and administrative functions in a dynamic university setting. Responsibilities and Essential Duties Draft and review contracts and other legal documents.
Gather information and assist with responses to subpoenas, administrative charges, and other legal matters.
Collect and manage documents, assist the General Counsel in the office with preparation of and responses to legal requests; and draft routine correspondence.
Support university departments through legal contracting processes, negotiations, and document management.
Record and maintain records of meetings and compliance reports.
Maintain databases of relevant documents and information as applicable.
Research matters related to healthcare, sponsored research, labor and employment, higher education in general, and other related matters.
Draft memoranda, chronologies, and other analyses, releases, and other documents.
Assist with the management of signature authority and contract management across the University, including management of the contracts ticketing system.
Work closely with Academic Affairs related to academic agreements.
Manage the policy office, including working with University departments when developing and updating policies and maintaining/updating policies as needed.
Be responsible for handling all aspects of the FOIA process, including acknowledgement, requesting documents from departments, tracking, redacting, and responding.
Work with University departments to ensure compliance with State and Federal laws as well as Board and University policies.
Commit to learning about continuous improvement strategies and applying them to everyday work; actively engage in the University's continuous improvement initiatives.
Required Education, Certifications, Licensures
Associate Degree, or Certificate in Paralegal Studies (or equivalent legal studies degree) or a minimum of 5 years of equivalent work experience. Required Experience Ability to conduct legal research.
Ability to maintain confidentiality and exercise discretion and tact.
Proficiency in the use of Microsoft Office software (Word, PowerPoint, Excel, Outlook), Adobe, and other relevant computer software.
Commitment to providing excellent customer service.
Desirable Education and/or Experience Experience in drafting, reviewing, and proofreading contracts and other legal documents.
Experience with civil procedure, particularly in Michigan state and federal courts.
Ability to work effectively, both independently and as part of a team, in a fast-paced environment, to handle multiple complex tasks, and to prioritize deadlines.
Ability to communicate clearly, concisely, and collegially, orally and in writing, with Michigan Tech personnel at all levels, as well as with external attorneys and other contacts.
Appropriate self-awareness, including when to escalate matters.
Required Knowledge, Skills, and/or Abilities Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
Ability to create, compose, and edit written materials.
Ability to investigate and analyze information and draw conclusions.
Ability to gather and organize legal evidence.
Knowledge of legal contracts and agreements.
Knowledge of the principles and procedures of legal research.
Desirable Knowledge, Skills, and/or Abilities Knowledge of Michigan’s FOIA law and experience with FOIA processing.
Knowledge of administrative or business policies and experience with drafting and modifying such policies.
Experience in working on committees.
Work Environment and/or Physical Demands
Work environment characteristics include sedentary office work with a low noise level, collaborative and independent work, and occasional visits to campus facilities. Some environments may include loud noises, varied terrain, odors, and the use of PPE. Occasional light lifting up to 15 pounds and repetitive computer-related motions. Required Training and Other Conditions of Employment
Employee safety and data security training, anti-harassment and Title IX training, and periodic department-specific training. Background checks are required and employment is contingent upon successful results. Michigan Tech is an Equal Opportunity Employer. Posting Details: Internal & External; 12-month appointment term; Exempt; 1st Shift; salary range $55,000-$70,000 dependent on experience and qualifications.
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