City of Greensboro
Join A Purpose-Driven Team Supporting Essential Operations that power Greensboro’s Water Resources Department
The Water Resources Department provides essential services that ensure clean, safe, and reliable water for Greensboro residents and businesses. From maintaining critical infrastructure to overseeing treatment plants and distribution systems, Water Resources employees work every day to protect public health and preserve our natural environment.
The Administrative Support Specialist plays an important behind-the-scenes role—keeping our department’s operations organized, efficient, and running smoothly.
Compensation and Benefits Estimated Hiring Salary Range: $48,438.00 - $55,358.00; Full Salary Range: $42,072.00 - $75,287.00 annually.
Benefits: The City of Greensboro offers an outstanding benefits package that supports your well-being.
Work Schedule: Monday–Friday 7:00 a.m.–3:30 p.m.
Why You’ll Love This Opportunity If you’re detail-oriented, organized, and enjoy supporting teams and managing administrative processes, this position is an excellent opportunity to make a meaningful impact.
As an Administrative Support Specialist, you’ll support key leaders in the Water Resources Maintenance Division, ensuring financial records, vendor services, and purchasing processes are accurate, compliant, and well-documented.
You’ll be part of a collaborative, people-centered team that values precision, dependability, and a shared commitment to public service.
About the Role The Administrative Support Specialist provides assistance to the Maintenance Superintendent, Inventory Supervisor, and Maintenance Plant Supervisors. The role supports daily operations by managing purchasing, financial documentation, and vendor coordination. This position is Non‑Exempt under FLSA Policy.
Key Responsibilities
Serve as the administrative assistant to key Water Resources leadership staff
Process
purchase requisitions, check orders, and invoices
in a timely and accurate manner
Maintain and update
financial spreadsheets and databases
for tracking expenditures and inventory
Organize and maintain
purchasing documentation and contracts
in compliance with City procedures
Assist with the
scheduling and coordination of vendor services
and maintenance activities
Support administrative projects and special assignments as directed by department leadership
Provide general office support, including correspondence, recordkeeping, and data entry
Collaborate with internal departments and external vendors to ensure smooth operational workflow
Ideal Candidate Attributes
Detail-oriented and organized, with strong time management skills
Proficient in office software and database systems
Able to handle multiple priorities and deadlines
Excellent written and verbal communication skills
Committed to accuracy, dependability, and teamwork
Your Career Path This position offers opportunities for professional growth within the Water Resources Department and the broader City of Greensboro organization. With experience, employees may advance to roles such as Senior Administrative Specialist, Budget Analyst, or Division Coordinator. The City supports career development through training programs, mentorship opportunities, and professional learning resources.
Our Commitment to You At the City of Greensboro, we are purpose‑driven, people‑centered, and data‑informed. We value equity, innovation, prosperity, and resiliency, and we believe every role contributes to building a stronger, more connected community.
As an Administrative Support Specialist, your organizational skills will directly support Greensboro’s mission to provide reliable infrastructure and exceptional service to all residents.
Join us and help keep Greensboro’s water—and its operations—moving efficiently and effectively.
Minimum Qualifications
High School diploma/ GED or equivalent of 3 years of education with 5 years of administrative‑related support experience managing daily operations of purchasing, processing purchase requisitions, contracts, check orders, and financial documentation.
Proficient experience using Microsoft Office Suite
Valid Driver’s License
1+ years of directly related administrative experience supporting daily operations of managing purchasing, processing purchase requisitions and contracts, check orders, and financial documentation.
Preferred Qualifications
Advanced Microsoft Outlook, Word, and Excel skills
Administrative/support experience in a municipal/local government water resources agency
This position is Non‑Exempt under FLSA Policy.
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The Administrative Support Specialist plays an important behind-the-scenes role—keeping our department’s operations organized, efficient, and running smoothly.
Compensation and Benefits Estimated Hiring Salary Range: $48,438.00 - $55,358.00; Full Salary Range: $42,072.00 - $75,287.00 annually.
Benefits: The City of Greensboro offers an outstanding benefits package that supports your well-being.
Work Schedule: Monday–Friday 7:00 a.m.–3:30 p.m.
Why You’ll Love This Opportunity If you’re detail-oriented, organized, and enjoy supporting teams and managing administrative processes, this position is an excellent opportunity to make a meaningful impact.
As an Administrative Support Specialist, you’ll support key leaders in the Water Resources Maintenance Division, ensuring financial records, vendor services, and purchasing processes are accurate, compliant, and well-documented.
You’ll be part of a collaborative, people-centered team that values precision, dependability, and a shared commitment to public service.
About the Role The Administrative Support Specialist provides assistance to the Maintenance Superintendent, Inventory Supervisor, and Maintenance Plant Supervisors. The role supports daily operations by managing purchasing, financial documentation, and vendor coordination. This position is Non‑Exempt under FLSA Policy.
Key Responsibilities
Serve as the administrative assistant to key Water Resources leadership staff
Process
purchase requisitions, check orders, and invoices
in a timely and accurate manner
Maintain and update
financial spreadsheets and databases
for tracking expenditures and inventory
Organize and maintain
purchasing documentation and contracts
in compliance with City procedures
Assist with the
scheduling and coordination of vendor services
and maintenance activities
Support administrative projects and special assignments as directed by department leadership
Provide general office support, including correspondence, recordkeeping, and data entry
Collaborate with internal departments and external vendors to ensure smooth operational workflow
Ideal Candidate Attributes
Detail-oriented and organized, with strong time management skills
Proficient in office software and database systems
Able to handle multiple priorities and deadlines
Excellent written and verbal communication skills
Committed to accuracy, dependability, and teamwork
Your Career Path This position offers opportunities for professional growth within the Water Resources Department and the broader City of Greensboro organization. With experience, employees may advance to roles such as Senior Administrative Specialist, Budget Analyst, or Division Coordinator. The City supports career development through training programs, mentorship opportunities, and professional learning resources.
Our Commitment to You At the City of Greensboro, we are purpose‑driven, people‑centered, and data‑informed. We value equity, innovation, prosperity, and resiliency, and we believe every role contributes to building a stronger, more connected community.
As an Administrative Support Specialist, your organizational skills will directly support Greensboro’s mission to provide reliable infrastructure and exceptional service to all residents.
Join us and help keep Greensboro’s water—and its operations—moving efficiently and effectively.
Minimum Qualifications
High School diploma/ GED or equivalent of 3 years of education with 5 years of administrative‑related support experience managing daily operations of purchasing, processing purchase requisitions, contracts, check orders, and financial documentation.
Proficient experience using Microsoft Office Suite
Valid Driver’s License
1+ years of directly related administrative experience supporting daily operations of managing purchasing, processing purchase requisitions and contracts, check orders, and financial documentation.
Preferred Qualifications
Advanced Microsoft Outlook, Word, and Excel skills
Administrative/support experience in a municipal/local government water resources agency
This position is Non‑Exempt under FLSA Policy.
#J-18808-Ljbffr