Common Sail Investment Group
Executive Administrative Assistant
Common Sail Investment Group, Milford, Connecticut, United States, 06466
Executive Administrative Assistant
CommonSail Investment Group
This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team.
Required Experience
3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders
High-energy individual with a positive attitude and the ability to make work enjoyable
Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture
Thrives in a fast paced environment while remaining proactive, organized and energetic
Proven self-starter with the ability to initiate and complete individual projects
Demonstrates the importance of detail and follow through
Takes pleasure in helping others
Exercises good judgment and sensitivity to confidential and non-routine matters required
Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure
Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel
Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus
Experience in Concur or other expense tools a plus
Primary Responsibilities
Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day
Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations
Responsible for ensuring the general coordination, organization and follow through for projects and initiatives.
Coordinates on and off-site meetings, orchestrates conference calls and interviews
Manages scheduling conflicts and prioritizes effectively
Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization
General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately
Partner with other Executive and Administrative Assistants by offering help as needed
Prepare budgets and miscellaneous reports
Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses)
General Working Conditions This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and / or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required.
We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits.
Equal Opportunity Employer
#J-18808-Ljbffr
CommonSail Investment Group
This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team.
Required Experience
3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders
High-energy individual with a positive attitude and the ability to make work enjoyable
Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture
Thrives in a fast paced environment while remaining proactive, organized and energetic
Proven self-starter with the ability to initiate and complete individual projects
Demonstrates the importance of detail and follow through
Takes pleasure in helping others
Exercises good judgment and sensitivity to confidential and non-routine matters required
Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure
Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel
Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus
Experience in Concur or other expense tools a plus
Primary Responsibilities
Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day
Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations
Responsible for ensuring the general coordination, organization and follow through for projects and initiatives.
Coordinates on and off-site meetings, orchestrates conference calls and interviews
Manages scheduling conflicts and prioritizes effectively
Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization
General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately
Partner with other Executive and Administrative Assistants by offering help as needed
Prepare budgets and miscellaneous reports
Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses)
General Working Conditions This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and / or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required.
We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits.
Equal Opportunity Employer
#J-18808-Ljbffr