Diocese of Austin
Front Office Administrative Assistant - Part Time
Diocese of Austin, Austin, Texas, us, 78716
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Front Office Administrative Assistant - Part Time
role at
Diocese of Austin
Job Summary We are seeking a faith‑filled, bilingual (English and Spanish) individual to join our parish team as the Front Office Administrative Assistant. This position is vital in creating a welcoming, professional, and compassionate presence for all who visit or call the parish office. As the first point of contact, you will serve as an ambassador of our Catholic community, ensuring that every interaction reflects Christ’s love and the mission of our parish.
We are interested in a practicing Catholic, passionate about fostering relationships that bring people closer to God and into the life of the Church. Fluency in English and Spanish (speaking, reading, and writing) is essential. The role requires discretion, maturity, and a genuine desire to serve others. Proficiency in administrative tasks and strong interpersonal communication skills are essential.
Essential Duties
Welcoming Presence: Greet and assist visitors with warmth and hospitality, creating a positive and inviting atmosphere in the parish office.
Communication: Answer and direct telephone calls professionally and handle inquiries regarding sacraments, policies, and parish events, providing accurate and timely information.
Sacramental Coordination: Assist visitors with sacramental inquiries, receive and manage required documentation, and ensure accurate record‑keeping.
Administrative Support: Provide secretarial and clerical support to priests, staff, and ministry leaders, including correspondence, mail distribution, filing, and project coordination.
Mass Intentions: Schedule Mass intentions and maintain accurate records.
Office Management: Keep the lobby and reception area neat and orderly; manage office equipment, supplies, and maintenance.
Parishioner Support: Assist with the collection of funds for parish initiatives and events (cash or check donations, raffle ticket sales, and food/material contributions), ensuring all transactions are handled respectfully and accurately.
Facility Access Coordination: Validate facility bookings made by the administrative team, ensuring ministry leaders have appropriate access to buildings and conference rooms through electronic entry systems or physical keys; address access‑related inquiries or issues as needed.
Other Responsibilities: Assist with mailings, copying, and e‑mail communication, and take on additional tasks as assigned by the Pastor or Chief Operating Officer.
Knowledge, Skills, And Abilities
Fluency in English and Spanish (speaking, reading, and writing).
Catholic Faith and Values: Knowledge of the structure and teachings of the Roman Catholic Church and commitment to uphold and reflect its values.
Communication Skills: Strong verbal and written communication skills to engage clergy, staff, parishioners, and visitors.
Technical Proficiency: Skilled in using office productivity software such as Microsoft Office or Google Workspace.
Interpersonal Skills: Welcoming and empathetic demeanor, providing exceptional customer service.
Organizational Skills: Capable of prioritizing tasks, multitasking, and managing time efficiently.
Discretion: Ability to handle sensitive matters and maintain strict confidentiality.
Self‑Motivation: Proactive, self‑starting attitude with ability to work independently and solve challenges.
Minimum Qualifications
Associate’s degree in business, communication, English, writing, general studies, journalism, or a related field, with at least 3 years of experience in an office setting – or 2 years of experience as a receptionist or administrative assistant in a professional environment preferred.
Fluency in English and Spanish, with highly proficient speaking, reading, and writing skills in both languages.
Licenses/Certifications
A valid Texas driver’s license.
Must remain in compliance with the Diocese of Austin’s Ethics and Integrity in Ministry (EIM) policies throughout employment.
Working Conditions
Manage high to moderate levels of stress.
Work in the afternoons and evenings.
Work in standard office conditions.
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Front Office Administrative Assistant - Part Time
role at
Diocese of Austin
Job Summary We are seeking a faith‑filled, bilingual (English and Spanish) individual to join our parish team as the Front Office Administrative Assistant. This position is vital in creating a welcoming, professional, and compassionate presence for all who visit or call the parish office. As the first point of contact, you will serve as an ambassador of our Catholic community, ensuring that every interaction reflects Christ’s love and the mission of our parish.
We are interested in a practicing Catholic, passionate about fostering relationships that bring people closer to God and into the life of the Church. Fluency in English and Spanish (speaking, reading, and writing) is essential. The role requires discretion, maturity, and a genuine desire to serve others. Proficiency in administrative tasks and strong interpersonal communication skills are essential.
Essential Duties
Welcoming Presence: Greet and assist visitors with warmth and hospitality, creating a positive and inviting atmosphere in the parish office.
Communication: Answer and direct telephone calls professionally and handle inquiries regarding sacraments, policies, and parish events, providing accurate and timely information.
Sacramental Coordination: Assist visitors with sacramental inquiries, receive and manage required documentation, and ensure accurate record‑keeping.
Administrative Support: Provide secretarial and clerical support to priests, staff, and ministry leaders, including correspondence, mail distribution, filing, and project coordination.
Mass Intentions: Schedule Mass intentions and maintain accurate records.
Office Management: Keep the lobby and reception area neat and orderly; manage office equipment, supplies, and maintenance.
Parishioner Support: Assist with the collection of funds for parish initiatives and events (cash or check donations, raffle ticket sales, and food/material contributions), ensuring all transactions are handled respectfully and accurately.
Facility Access Coordination: Validate facility bookings made by the administrative team, ensuring ministry leaders have appropriate access to buildings and conference rooms through electronic entry systems or physical keys; address access‑related inquiries or issues as needed.
Other Responsibilities: Assist with mailings, copying, and e‑mail communication, and take on additional tasks as assigned by the Pastor or Chief Operating Officer.
Knowledge, Skills, And Abilities
Fluency in English and Spanish (speaking, reading, and writing).
Catholic Faith and Values: Knowledge of the structure and teachings of the Roman Catholic Church and commitment to uphold and reflect its values.
Communication Skills: Strong verbal and written communication skills to engage clergy, staff, parishioners, and visitors.
Technical Proficiency: Skilled in using office productivity software such as Microsoft Office or Google Workspace.
Interpersonal Skills: Welcoming and empathetic demeanor, providing exceptional customer service.
Organizational Skills: Capable of prioritizing tasks, multitasking, and managing time efficiently.
Discretion: Ability to handle sensitive matters and maintain strict confidentiality.
Self‑Motivation: Proactive, self‑starting attitude with ability to work independently and solve challenges.
Minimum Qualifications
Associate’s degree in business, communication, English, writing, general studies, journalism, or a related field, with at least 3 years of experience in an office setting – or 2 years of experience as a receptionist or administrative assistant in a professional environment preferred.
Fluency in English and Spanish, with highly proficient speaking, reading, and writing skills in both languages.
Licenses/Certifications
A valid Texas driver’s license.
Must remain in compliance with the Diocese of Austin’s Ethics and Integrity in Ministry (EIM) policies throughout employment.
Working Conditions
Manage high to moderate levels of stress.
Work in the afternoons and evenings.
Work in standard office conditions.
#J-18808-Ljbffr