University of Maryland Medical System
Company Description
Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center offering opportunities across the continuum of care. This hybrid position will require some days onsite in Linthicum, MD. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you’ll find a vibrant place to work that brings together talent and ideas to enhance patient care and advance the science of nursing. Job Description
Under the supervision of the Director Corporate Procurement & Customer Service, perform procurement and contracting support activities. The Buyers are required to adhere to corporate policies, provide strong customer support, review departmental requests to purchase, ensure pricing is reasonable and competitive, and issue purchase orders in a timely fashion. Principal Responsibilities And Tasks
Provide exemplary customer service support to the Medical System for purchasing and supply chain needs by being customer focused and responsive to the needs of the organization. Review requests to purchase (purchase requisitions) for appropriateness and action on a daily basis and issue purchase orders in accordance with the “Due Date” on the requisition. Communicate effectively with internal customers and vendors to minimize supply chain disruptions. Contact vendors/suppliers to research product information and verify pricing, product and/or service availability, unit of measures quantity and delivery dates. Resolve discrepant invoice issues in a timely manner consistent with organizational policy by working in conjunction with Accounts Payable, Receiving, UMMS Contracting, the Requesting Department and the vendor. Communicate with Vendors and End Users to obtain Purchase Order Confirmations, Proof of Deliveries, and quotes on a daily basis. Update the Item Table on an as‑necessary basis when vendor information, pricing, Unit of Measure, or products change. Update the Vendor Table on an as‑necessary basis as required. Review and close out open purchase orders or lines on a monthly basis if the order or line will not be delivered. Process Change Orders for End Users in adherence to departmental guidelines. Process expedited and emergency orders per requests of end users in accordance with departmental policy. Communicate back‑order/substitution/delivery changes and related information to End Users in a timely manner so operational and supply disruptions are minimized. Monitor Customer Service Inbox and voicemail for exemplary customer service support. Assist departments with identifying alternative products/goods when necessary. Provide training to internal customers in regards to ERP and periphery systems support as required. Manage the use of creating “Draft” purchase orders and ensure that such orders are cleared within five business days. Work with procurement organizations such as Global Health Exchange (GHX), Vizient, Premier, etc. to ensure best pricing and benchmark standards. Assist departments when products/goods need to be returned to vendors. Assist and support assigned commodity teams as necessary. Education and Experience
High school diploma equivalent (GED) is required; Associates degree in general business preferred. One year of work experience in a purchasing function working with purchase orders, accounts payable, receiving departments, vendors and customers is required. Experience/knowledge of bid/pricing solicitation practices preferred. Experience reviewing contracts preferred. Experience using PC spreadsheet software packages such as Microsoft Excel, Microsoft Word and a computerized purchasing system preferred. Knowledge, Skills and Abilities
Gather information for Medical System personnel on products, vendors, etc. and respond to the requestor in a timely, accurate and efficient manner. Collect pertinent information, interview suppliers, relay information, answer questions and resolve issues, problems or discrepancies related to purchase orders or the supply chain professionally, courteously and efficiently. Perform cost‑benefit comparisons and analysis to determine the true cost of goods and services. Work in and manage a multi‑task environment. Highly effective written and verbal communication skills. Informatica/Lawson experience is required. Additional Information
All your information will be kept confidential according to EEO guidelines. Compensation
Pay Range: $23.70 – $33.19 Other Compensation (if applicable) Review the 2024‑2025 UMMS Benefits Guide Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu. Seniority level
Associate Employment type
Full‑time Job Function
Purchasing Hospitals and Health Care
#J-18808-Ljbffr
Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center offering opportunities across the continuum of care. This hybrid position will require some days onsite in Linthicum, MD. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you’ll find a vibrant place to work that brings together talent and ideas to enhance patient care and advance the science of nursing. Job Description
Under the supervision of the Director Corporate Procurement & Customer Service, perform procurement and contracting support activities. The Buyers are required to adhere to corporate policies, provide strong customer support, review departmental requests to purchase, ensure pricing is reasonable and competitive, and issue purchase orders in a timely fashion. Principal Responsibilities And Tasks
Provide exemplary customer service support to the Medical System for purchasing and supply chain needs by being customer focused and responsive to the needs of the organization. Review requests to purchase (purchase requisitions) for appropriateness and action on a daily basis and issue purchase orders in accordance with the “Due Date” on the requisition. Communicate effectively with internal customers and vendors to minimize supply chain disruptions. Contact vendors/suppliers to research product information and verify pricing, product and/or service availability, unit of measures quantity and delivery dates. Resolve discrepant invoice issues in a timely manner consistent with organizational policy by working in conjunction with Accounts Payable, Receiving, UMMS Contracting, the Requesting Department and the vendor. Communicate with Vendors and End Users to obtain Purchase Order Confirmations, Proof of Deliveries, and quotes on a daily basis. Update the Item Table on an as‑necessary basis when vendor information, pricing, Unit of Measure, or products change. Update the Vendor Table on an as‑necessary basis as required. Review and close out open purchase orders or lines on a monthly basis if the order or line will not be delivered. Process Change Orders for End Users in adherence to departmental guidelines. Process expedited and emergency orders per requests of end users in accordance with departmental policy. Communicate back‑order/substitution/delivery changes and related information to End Users in a timely manner so operational and supply disruptions are minimized. Monitor Customer Service Inbox and voicemail for exemplary customer service support. Assist departments with identifying alternative products/goods when necessary. Provide training to internal customers in regards to ERP and periphery systems support as required. Manage the use of creating “Draft” purchase orders and ensure that such orders are cleared within five business days. Work with procurement organizations such as Global Health Exchange (GHX), Vizient, Premier, etc. to ensure best pricing and benchmark standards. Assist departments when products/goods need to be returned to vendors. Assist and support assigned commodity teams as necessary. Education and Experience
High school diploma equivalent (GED) is required; Associates degree in general business preferred. One year of work experience in a purchasing function working with purchase orders, accounts payable, receiving departments, vendors and customers is required. Experience/knowledge of bid/pricing solicitation practices preferred. Experience reviewing contracts preferred. Experience using PC spreadsheet software packages such as Microsoft Excel, Microsoft Word and a computerized purchasing system preferred. Knowledge, Skills and Abilities
Gather information for Medical System personnel on products, vendors, etc. and respond to the requestor in a timely, accurate and efficient manner. Collect pertinent information, interview suppliers, relay information, answer questions and resolve issues, problems or discrepancies related to purchase orders or the supply chain professionally, courteously and efficiently. Perform cost‑benefit comparisons and analysis to determine the true cost of goods and services. Work in and manage a multi‑task environment. Highly effective written and verbal communication skills. Informatica/Lawson experience is required. Additional Information
All your information will be kept confidential according to EEO guidelines. Compensation
Pay Range: $23.70 – $33.19 Other Compensation (if applicable) Review the 2024‑2025 UMMS Benefits Guide Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu. Seniority level
Associate Employment type
Full‑time Job Function
Purchasing Hospitals and Health Care
#J-18808-Ljbffr