Portage County
Planning & Zoning - Administrative Associate II
Portage County, Plover, Wisconsin, United States
Overview
Administrative Associate II - Planning & Zoning is a full-time role with Portage County to support the On-site Waste, Groundwater, and Zoning Sections of the Planning & Zoning Department. Responsibilities
The position drafts public hearing notices, decision notices, and agendas, photocopies/assembles/distributes meeting background information packets, takes and transcribes minutes, processes decision notices and County Board related follow-up information, and file closeout for the Department's governing committee (Planning and Zoning) and the Groundwater Citizens Advisory Committee. Meetings typically occur in the evening, outside of regular business hours. The position serves as the primary point of contact for the On-site Waste Section and is responsible for the initial intake of applications and distribution of issued County and State required sanitary permits, as well as maintenance and proper tracking of completed files. This position is responsible for coordination of the Wisconsin Fund Financial Assistance Program for failing septic systems. The position also provides back-up to other Administrative staff and Department Administrative needs as necessary. Minimum qualifications
High School diploma or equivalent required. Two (2) years office support experience in order to fulfill the required knowledge, skills, and abilities. Must have valid Driver's License and access to a private vehicle. Required Knowledge, Skills and Abilities
Knowledge of appropriate County Ordinances and State Administrative Codes and Statutes. Program and department procedures and policies. Public communication principles and practices. Modern office procedures and standards. Word processing and spreadsheets using Microsoft Office software, and Adobe Acrobat, including proficiency in all noted software. Microsoft Outlook 365 and Internet functions, with a high level of proficiency in both. Office equipment, i.e., computer, printers, typewriter, calculator, scanner, photocopy machine, and Digital Voice Editor Transcription program, including high level proficiency in all equipment noted. Business math, grammar, spelling, proofreading, and editing, including high level of proficiency. Legal descriptions, including the ability to read and interpret plat and soils maps, and aerial photos. Agendas and minutes as relates to statutory requirements. ESRI mapping interpretation, including proficiency in the interpretation. Skills in Business math, grammar, spelling; possess developed proofreading skills. Typing, computers, calculators, and use of various office equipment, including smart board, conference phone, microphones, and projector. Taking and transcribing meeting minutes with proficiency and accuracy. Reading/interpreting legal descriptions. Graphic design and accurate layout work for brochures, post-cards, etc. utilizing Microsoft products. Creating and editing PDF documents utilizing Adobe Acrobat. Ability to Understand and apply relevant laws, ordinances, and regulations. Read, interpret, and locate parcels by legal description. Utilize plat books and soil maps. Identify floodplain and wetland area delineations on GIS mapping. Compile statistical reports. Communicate effectively both orally and in writing with staff, general public, and government officials. Take committee minutes and transcribe in a thorough and understandable manner. Type accurately and efficiently. Edit written material such as violation letters, memos, Private On-Site Waste Ordinance, etc. Organize sanitary and committee files. Learn and retain other administrative related software programs as may be necessary in the performance of noted duties, including the willingness to learn. Attend night meetings. Work with distractions, interruptions, and background noise. Benefits
Vacation - available on day one Health insurance - your choice of two health plans (HSA with County contribution or PPO Co-pay) Wellness incentive plan offered with health insurance enrollment (up to $600/year) Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95% Paid holidays Paid sick leave Life insurance - premium paid by the County (minimum 30 hrs/week) Long-term disability insurance - premium paid by the County (minimum 30 hrs/week) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Public Student Loan Forgiveness (PSLF) Program Portage County is an Equal Opportunity Employer Location/Posting Notes
Portage County posting subject to close when filled. For more information, contact human.resources@co.portage.wi.gov.
#J-18808-Ljbffr
Administrative Associate II - Planning & Zoning is a full-time role with Portage County to support the On-site Waste, Groundwater, and Zoning Sections of the Planning & Zoning Department. Responsibilities
The position drafts public hearing notices, decision notices, and agendas, photocopies/assembles/distributes meeting background information packets, takes and transcribes minutes, processes decision notices and County Board related follow-up information, and file closeout for the Department's governing committee (Planning and Zoning) and the Groundwater Citizens Advisory Committee. Meetings typically occur in the evening, outside of regular business hours. The position serves as the primary point of contact for the On-site Waste Section and is responsible for the initial intake of applications and distribution of issued County and State required sanitary permits, as well as maintenance and proper tracking of completed files. This position is responsible for coordination of the Wisconsin Fund Financial Assistance Program for failing septic systems. The position also provides back-up to other Administrative staff and Department Administrative needs as necessary. Minimum qualifications
High School diploma or equivalent required. Two (2) years office support experience in order to fulfill the required knowledge, skills, and abilities. Must have valid Driver's License and access to a private vehicle. Required Knowledge, Skills and Abilities
Knowledge of appropriate County Ordinances and State Administrative Codes and Statutes. Program and department procedures and policies. Public communication principles and practices. Modern office procedures and standards. Word processing and spreadsheets using Microsoft Office software, and Adobe Acrobat, including proficiency in all noted software. Microsoft Outlook 365 and Internet functions, with a high level of proficiency in both. Office equipment, i.e., computer, printers, typewriter, calculator, scanner, photocopy machine, and Digital Voice Editor Transcription program, including high level proficiency in all equipment noted. Business math, grammar, spelling, proofreading, and editing, including high level of proficiency. Legal descriptions, including the ability to read and interpret plat and soils maps, and aerial photos. Agendas and minutes as relates to statutory requirements. ESRI mapping interpretation, including proficiency in the interpretation. Skills in Business math, grammar, spelling; possess developed proofreading skills. Typing, computers, calculators, and use of various office equipment, including smart board, conference phone, microphones, and projector. Taking and transcribing meeting minutes with proficiency and accuracy. Reading/interpreting legal descriptions. Graphic design and accurate layout work for brochures, post-cards, etc. utilizing Microsoft products. Creating and editing PDF documents utilizing Adobe Acrobat. Ability to Understand and apply relevant laws, ordinances, and regulations. Read, interpret, and locate parcels by legal description. Utilize plat books and soil maps. Identify floodplain and wetland area delineations on GIS mapping. Compile statistical reports. Communicate effectively both orally and in writing with staff, general public, and government officials. Take committee minutes and transcribe in a thorough and understandable manner. Type accurately and efficiently. Edit written material such as violation letters, memos, Private On-Site Waste Ordinance, etc. Organize sanitary and committee files. Learn and retain other administrative related software programs as may be necessary in the performance of noted duties, including the willingness to learn. Attend night meetings. Work with distractions, interruptions, and background noise. Benefits
Vacation - available on day one Health insurance - your choice of two health plans (HSA with County contribution or PPO Co-pay) Wellness incentive plan offered with health insurance enrollment (up to $600/year) Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95% Paid holidays Paid sick leave Life insurance - premium paid by the County (minimum 30 hrs/week) Long-term disability insurance - premium paid by the County (minimum 30 hrs/week) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Public Student Loan Forgiveness (PSLF) Program Portage County is an Equal Opportunity Employer Location/Posting Notes
Portage County posting subject to close when filled. For more information, contact human.resources@co.portage.wi.gov.
#J-18808-Ljbffr