Insight Health Systems
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Executive Assistant
role at
Insight Health Systems 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
Insight Health Systems Get AI-powered advice on this job and more exclusive features. Job Title: Executive Assistant Job Code:
Job Summary
Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment. Independently sets priorities while taking into consideration input from the administrator. Typically supports a vice president or company officer. These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.
Description
ADMINISTRATIVE SUPPORT - Answers and screens phone calls, takes messages and makes appropriate referrals. May review executive's email. Attends meetings as requested, transcribes and distributes meeting minutes. Maintains executive's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements. Brings pertinent dates to executive's attention, prepares and/or provides necessary documents for use in meetings.
COMMUNICATION
Composes effective correspondence, announcements, training materials, narrative summaries and reports,
proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material for presentation to the Board of Directors, etc.
AD HOC PROJECTS & EVENT PLANNING -
Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
BUDGET, INVENTORIES & EQUIPMENT -
Ensures department expenses are charged appropriately. Determines if expenses are within policy and
refers questionable items to administrator or supervisor. Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
JOB SPECIFICATIONS
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge
High School Diploma Required. Business Degree preferred. Six to ten years of previous job related experience required. Ten or more year’s previous job-related experience preferred Prior experience in an administrative assistant role experience acquired through work experience or education required. Administrative or technical background acquired through completion of two to three years of college preferred.
Skills
Excellent interpersonal and customer service skills required. Proficient in Microsoft Office Word, Excel and PowerPoint required. Proficient in Microsoft Outlook preferred. Basic keyboarding skills required. Type 55 wpm required.
Abilities
Ability to communicate verbally Ability to compose letters and memorandums Ability to deal calmly and courteously with people Ability to deal with stressful situations Ability to finish tasks in a timely manner Ability to follow oral and written instructions and established procedures Ability to function independently and manage own time and work tasks Ability to maintain confidentiality Ability to perform basic filing, office procedures and word processing Ability to work as an effective team member With on-the-job experience, the incumbent must display an understanding of the department/unit and organization, as well as company policies and procedures. Willingly and effectively gathers information from a variety of available resources in order to independently make decisions and implement action accordingly.
Insight is an equal opportunity employer Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Insight Health Systems by 2x Get notified about new Executive Assistant jobs in
Flint, MI . SVS Vision - Office Manager - Davison, MI
Holly, MI $70,000.00-$80,000.00 5 days ago Davisburg, MI $50,000.00-$60,000.00 4 days ago Flint, MI $49,329.00-$73,374.00 5 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Executive Assistant
role at
Insight Health Systems 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
Insight Health Systems Get AI-powered advice on this job and more exclusive features. Job Title: Executive Assistant Job Code:
Job Summary
Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment. Independently sets priorities while taking into consideration input from the administrator. Typically supports a vice president or company officer. These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.
Description
ADMINISTRATIVE SUPPORT - Answers and screens phone calls, takes messages and makes appropriate referrals. May review executive's email. Attends meetings as requested, transcribes and distributes meeting minutes. Maintains executive's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements. Brings pertinent dates to executive's attention, prepares and/or provides necessary documents for use in meetings.
COMMUNICATION
Composes effective correspondence, announcements, training materials, narrative summaries and reports,
proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material for presentation to the Board of Directors, etc.
AD HOC PROJECTS & EVENT PLANNING -
Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
BUDGET, INVENTORIES & EQUIPMENT -
Ensures department expenses are charged appropriately. Determines if expenses are within policy and
refers questionable items to administrator or supervisor. Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
JOB SPECIFICATIONS
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge
High School Diploma Required. Business Degree preferred. Six to ten years of previous job related experience required. Ten or more year’s previous job-related experience preferred Prior experience in an administrative assistant role experience acquired through work experience or education required. Administrative or technical background acquired through completion of two to three years of college preferred.
Skills
Excellent interpersonal and customer service skills required. Proficient in Microsoft Office Word, Excel and PowerPoint required. Proficient in Microsoft Outlook preferred. Basic keyboarding skills required. Type 55 wpm required.
Abilities
Ability to communicate verbally Ability to compose letters and memorandums Ability to deal calmly and courteously with people Ability to deal with stressful situations Ability to finish tasks in a timely manner Ability to follow oral and written instructions and established procedures Ability to function independently and manage own time and work tasks Ability to maintain confidentiality Ability to perform basic filing, office procedures and word processing Ability to work as an effective team member With on-the-job experience, the incumbent must display an understanding of the department/unit and organization, as well as company policies and procedures. Willingly and effectively gathers information from a variety of available resources in order to independently make decisions and implement action accordingly.
Insight is an equal opportunity employer Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Insight Health Systems by 2x Get notified about new Executive Assistant jobs in
Flint, MI . SVS Vision - Office Manager - Davison, MI
Holly, MI $70,000.00-$80,000.00 5 days ago Davisburg, MI $50,000.00-$60,000.00 4 days ago Flint, MI $49,329.00-$73,374.00 5 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr