Quantech Services, Inc.
Overview
Executive Administrator (Senior Admin Assistant). Contract position located in Chantilly, VA, US (Primary). Education
High School level degree (Bachelor’s degree desired). Job Type
Full-time Job Description
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Responsibilities
Maintains leadership's calendar (CEO/President, VP, Director). Answer phones and route calls to specific people. Answer inquiries about the company; greet visitors. Coordinate and schedule meetings and conference rooms, and teleconferences. Coordinate mail flow in and out of the office; collect and distribute parcels and other mail. Coordinate offsite meetings and take minutes for the Executive Management Team. Attend and act as recording secretary at all management meetings; take formal minutes, prepare action items, transcribe and distribute to team members. Serve as liaison between the corporate office and the property management company. Oversee routine maintenance of office equipment. Point of contact for Security Alarm System. Coordinate office activities and arrange appointments; validate parking. Perform filing and clerical duties; prepare travel vouchers; take and relay messages. Disseminate information via telephone, e-mail, and website. Qualifications
Strong written and verbal communication skills; ability to meet deadlines in a fast-paced, high-volume environment; strong organizational and multitasking abilities; able to work independently and with all levels; strong customer relations skills. Security clearance: TS/SCI w/ CI Poly. Education: High school diploma required; Bachelor's degree desired. Years of experience: Minimum of 9 years total work experience with 5 years in administrative assistance. Work, Physical and Mental Requirements
Please see standard Work, Physical and Mental Requirements for all Quantech roles. This includes the work environment, physical demands (e.g., ability to lift up to 40 lbs), and mental demands (effective reading and communication, maintaining professionalism). Work Environment
This job operates in a professional office environment and uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. Travel
0 - 10%
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Executive Administrator (Senior Admin Assistant). Contract position located in Chantilly, VA, US (Primary). Education
High School level degree (Bachelor’s degree desired). Job Type
Full-time Job Description
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Responsibilities
Maintains leadership's calendar (CEO/President, VP, Director). Answer phones and route calls to specific people. Answer inquiries about the company; greet visitors. Coordinate and schedule meetings and conference rooms, and teleconferences. Coordinate mail flow in and out of the office; collect and distribute parcels and other mail. Coordinate offsite meetings and take minutes for the Executive Management Team. Attend and act as recording secretary at all management meetings; take formal minutes, prepare action items, transcribe and distribute to team members. Serve as liaison between the corporate office and the property management company. Oversee routine maintenance of office equipment. Point of contact for Security Alarm System. Coordinate office activities and arrange appointments; validate parking. Perform filing and clerical duties; prepare travel vouchers; take and relay messages. Disseminate information via telephone, e-mail, and website. Qualifications
Strong written and verbal communication skills; ability to meet deadlines in a fast-paced, high-volume environment; strong organizational and multitasking abilities; able to work independently and with all levels; strong customer relations skills. Security clearance: TS/SCI w/ CI Poly. Education: High school diploma required; Bachelor's degree desired. Years of experience: Minimum of 9 years total work experience with 5 years in administrative assistance. Work, Physical and Mental Requirements
Please see standard Work, Physical and Mental Requirements for all Quantech roles. This includes the work environment, physical demands (e.g., ability to lift up to 40 lbs), and mental demands (effective reading and communication, maintaining professionalism). Work Environment
This job operates in a professional office environment and uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. Travel
0 - 10%
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