University of Wisconsin Colleges
## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***## **Position Title:**HR Office Assistant## **Job Category:**University Staff## **Employment Type:**Regular## **Job Profile:**HR Assistant## **Job Duties:**This position supports the . The Human Resources Office Assistant provides front office duties including opening and closing the office, reception, office management, general human resources assistance including some data entry with a strong customer service focus. The normal work schedule for this position is Monday through Friday, 7:45 a.m. to 4:30 p.m.The Division of Administration and Finance is committed to providing quality campus services to faculty, staff, students and external constituencies in support of the university’s mission of teaching, research, and public service. The division includes Facilities Planning & Management, Budget, Human Resources, Information Technology Services and Police & Parking Services.UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.The review of applications starts on **October 31, 2025**. Applications received on or before **October 31st** are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.## **Key Job Responsibilities:**4. Miscellaneous* Assist the leadership team in the coordination of special events to include training /staff development functions, recognition and other HR related events.* Maintain & update office bulletin boards to include electronic boards throughout campus.* Attend departmental staff meetings and record minutes when requested.* Serve on university committees as assigned.* Other projects and duties as assigned by HR Leadership team.3. Personnel Records Coordination* Create, maintain and manage personnel files to ensure documents are filed correctly and in a timely manner* Close out personnel files according to department practices and records retention requirements* Maintain I-9 files & coordinate records retention / destruction according to
USCIS
and state guidelines* Assist HR Leadership team with information/file gathering as it pertains to litigation/arbitration of labor relation issues, formal lawsuits, and open records requests2. Office Management* Open the office at 7:45 am to assist customers and close the office at 4:30pm Monday through Friday* Provide front office customer service and reception during office hours. Arrange for coverage during scheduled absences* Create and maintain front office procedures* Respond to visitors regarding basic HR functions, answering when able or consulting with appropriate personnel. Route questions as appropriate* Opening the office, coordinate the mail process, answer the department telephone, check voicemail messages responding promptly or refer customers to the appropriate HR staff member* Provide inventory control of office equipment, supplies, forms and keys. Complete necessary paper work for approval to order supplies and equipment maintenance as needed. Initiate work order requests when necessary* Assist the Human Resources with day to day activities1. Human Resources Activity* Assist with the coordination and administration of the Criminal Background and Misconduct Reference Check Processes* Coordinate the onboarding process and help manage the checklists for new employees* Assist with the administration and tracking of the I-9 program* Assist with the general coordination and response to unemployment claims* Assign incoming inquiry tickets in Ivanti and route to the appropriate individual* Daily appointed tasks which may include verification of employment, miscellaneous email requests, employee recognition, payroll deductions and questions, unemployment, directory updates## **Department:**Human Resources## **Compensation:**$17.67 / hour## **Required Qualifications:*** High School Diploma or equivalent and 1 year of office/clerical work experience* Ability to work independently and in a team or group setting* Demonstrated exceptional “customer first” service skills (friendly, engaging, helpful)* Knowledge of Microsoft Office Suite including MS Word, MS Excel, MS PowerPoint* Knowledge of standard office equipment (multi-line telephone, copy/printer/fax)* Excellent oral and written communication skills and practices* Strong attention to detail with high organizational skills in a fast paced office environment* Ability to prioritize and switch tasks repeatedly based on customer service activity* Ability to maintain confidentiality as it relates to payroll, benefits, and other HR information## **Preferred Qualifications:*** Office management experience* Knowledge of state human resources statutes, rules, procedures and practices* Experience in human resources office functions* Higher education experience## **How to Apply:**Required application documentsCover letterResume## **Contact Information:**Anna Jobe ajobe@uwlax.edu## **Special Notes:****Application deadlines**
**TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
**Confidentiality of Applicant Materials**
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
**CBC & Reference Check Policy**
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.**Annual Security and Fire Safety Report (Clery Act)**
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see
or contact the University Police Department at 608.785.9000.**INFORMATIONABOUTYOURBENEFITS**
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:* paid vacation for 12-month positions.* excellent flexible health insurance with low co-pays and good coverage.* paid holidays and sick days after 5 years of employment, you become vested in our retirement system which ensures income post-career.* benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.**UW is an Equal Opportunity Employer**
Qualified applicants will receive consideration for employment without regard #J-18808-Ljbffr
USCIS
and state guidelines* Assist HR Leadership team with information/file gathering as it pertains to litigation/arbitration of labor relation issues, formal lawsuits, and open records requests2. Office Management* Open the office at 7:45 am to assist customers and close the office at 4:30pm Monday through Friday* Provide front office customer service and reception during office hours. Arrange for coverage during scheduled absences* Create and maintain front office procedures* Respond to visitors regarding basic HR functions, answering when able or consulting with appropriate personnel. Route questions as appropriate* Opening the office, coordinate the mail process, answer the department telephone, check voicemail messages responding promptly or refer customers to the appropriate HR staff member* Provide inventory control of office equipment, supplies, forms and keys. Complete necessary paper work for approval to order supplies and equipment maintenance as needed. Initiate work order requests when necessary* Assist the Human Resources with day to day activities1. Human Resources Activity* Assist with the coordination and administration of the Criminal Background and Misconduct Reference Check Processes* Coordinate the onboarding process and help manage the checklists for new employees* Assist with the administration and tracking of the I-9 program* Assist with the general coordination and response to unemployment claims* Assign incoming inquiry tickets in Ivanti and route to the appropriate individual* Daily appointed tasks which may include verification of employment, miscellaneous email requests, employee recognition, payroll deductions and questions, unemployment, directory updates## **Department:**Human Resources## **Compensation:**$17.67 / hour## **Required Qualifications:*** High School Diploma or equivalent and 1 year of office/clerical work experience* Ability to work independently and in a team or group setting* Demonstrated exceptional “customer first” service skills (friendly, engaging, helpful)* Knowledge of Microsoft Office Suite including MS Word, MS Excel, MS PowerPoint* Knowledge of standard office equipment (multi-line telephone, copy/printer/fax)* Excellent oral and written communication skills and practices* Strong attention to detail with high organizational skills in a fast paced office environment* Ability to prioritize and switch tasks repeatedly based on customer service activity* Ability to maintain confidentiality as it relates to payroll, benefits, and other HR information## **Preferred Qualifications:*** Office management experience* Knowledge of state human resources statutes, rules, procedures and practices* Experience in human resources office functions* Higher education experience## **How to Apply:**Required application documentsCover letterResume## **Contact Information:**Anna Jobe ajobe@uwlax.edu## **Special Notes:****Application deadlines**
**TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
**Confidentiality of Applicant Materials**
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
**CBC & Reference Check Policy**
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.**Annual Security and Fire Safety Report (Clery Act)**
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see
or contact the University Police Department at 608.785.9000.**INFORMATIONABOUTYOURBENEFITS**
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:* paid vacation for 12-month positions.* excellent flexible health insurance with low co-pays and good coverage.* paid holidays and sick days after 5 years of employment, you become vested in our retirement system which ensures income post-career.* benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.**UW is an Equal Opportunity Employer**
Qualified applicants will receive consideration for employment without regard #J-18808-Ljbffr