Greenville Symphony Orchestra
Overview
Event Coordinator opportunity with Greenville Symphony Orchestra focusing on donor-related events, guest experience, and post-event follow-up. This role combines onsite event support with administrative responsibilities for events and donor databases. Key Responsibilities
Assist with the planning and execution of donor-related events, including receptions, dinners, special recognition gatherings, and post-concert hospitality. Manage invitation lists, track RSVPs, prepare guest lists, name tags, and seating charts. Collaborate with the Development team and Marketing staff to create invitations, event signage, and printed materials. Provide on-site support for events: guest check-in, donor hospitality, vendor coordination, and troubleshooting. Maintain development event calendar entries in the Program and Events Calendar. Ensure sponsors, VIPs, and donors receive proper recognition and an exceptional event experience. Assist with post-event follow-up, including thank-you communications, attendance tracking, and data entry in donor databases. Support budget tracking and maintain organized records of donor event history. Signature Greenville Symphony events
Post-Concert Receptions Behind the Curtain rehearsal experience Intermission Receptions Qualities
Enthusiasm for and knowledge of the performing arts; classical music a plus Ability to think creatively and devise innovative solutions to challenging problems Detail- and results-oriented; highly organized with a close eye for detail and a commitment to fulfilling the full project management cycle Strong project management skills and the ability to manage multiple complex projects simultaneously The ability to work effectively under deadlines Ability to work autonomously as well as to take direction as needed Maturity, discretion, integrity, high energy, creativity, and cultural sensitivity, able to work effectively in a high-profile arts institution Self-motivated, with strong organizational skills Ability to work evenings and weekends Requirements
Associate’s degree preferred or related experience Experience assisting with events (fundraisers, galas, community events) Working in hospitality, customer service, or nonprofit development roles Proficiency in database management, Microsoft Office Suite, and other computer skills Ability to establish and maintain good working relationships throughout the organization and with external constituencies Working Conditions and Physical Requirements
Use of an office phone, computer and internet is required Must have a valid driver's license and own transportation This job will be based in Greenville Symphony’s offices in downtown Greenville A cell phone and remote access to e-mail and office files are required, as many tasks take place offsite Ability to occasionally carry materials or signage About the Greenville Symphony
As an educational and cultural ambassador for Greenville and South Carolina, the Greenville Symphony Orchestra (GSO) is a resource that builds community by providing excellence in live musical performance, educating minds, and engaging our community through the unifying power of music. A core roster of 67 professional musicians perform over 30 public ticketed concerts annually at venues including the Peace Center, the Peace Center Gunter Theatre, and at various venues across the region. The Greenville Symphony has been the anchoring cultural offering of the upstate for more than 75 years. Our programs are designed for every age and listener. Annually, the orchestra offers more than 100 free events that serve 25,000 people in the South Carolina Upstate. Our board, orchestra musicians, and leadership are passionate about supporting and promoting our local music teachers, and our community arts partners like the SC Children’s Theatre, the Greenville Chorale, International Ballet, Greenville Youth Chorale, Sigal Music Museum, Greenville County Youth Orchestra, and the Carolina Youth Symphony. As the Greenville Symphony continues to evolve with a rapidly growing Greenville, we are investing in high quality musicians and staff, enriching programmatic offerings, and enhancing community impact through educational engagement. How to Apply
Send resume to Jessica Satava, Executive Director, at jsatava@greenvillesymphony.org Seniority level
Entry level Employment type
Part-time Job function
Management Industries
Entertainment Providers
#J-18808-Ljbffr
Event Coordinator opportunity with Greenville Symphony Orchestra focusing on donor-related events, guest experience, and post-event follow-up. This role combines onsite event support with administrative responsibilities for events and donor databases. Key Responsibilities
Assist with the planning and execution of donor-related events, including receptions, dinners, special recognition gatherings, and post-concert hospitality. Manage invitation lists, track RSVPs, prepare guest lists, name tags, and seating charts. Collaborate with the Development team and Marketing staff to create invitations, event signage, and printed materials. Provide on-site support for events: guest check-in, donor hospitality, vendor coordination, and troubleshooting. Maintain development event calendar entries in the Program and Events Calendar. Ensure sponsors, VIPs, and donors receive proper recognition and an exceptional event experience. Assist with post-event follow-up, including thank-you communications, attendance tracking, and data entry in donor databases. Support budget tracking and maintain organized records of donor event history. Signature Greenville Symphony events
Post-Concert Receptions Behind the Curtain rehearsal experience Intermission Receptions Qualities
Enthusiasm for and knowledge of the performing arts; classical music a plus Ability to think creatively and devise innovative solutions to challenging problems Detail- and results-oriented; highly organized with a close eye for detail and a commitment to fulfilling the full project management cycle Strong project management skills and the ability to manage multiple complex projects simultaneously The ability to work effectively under deadlines Ability to work autonomously as well as to take direction as needed Maturity, discretion, integrity, high energy, creativity, and cultural sensitivity, able to work effectively in a high-profile arts institution Self-motivated, with strong organizational skills Ability to work evenings and weekends Requirements
Associate’s degree preferred or related experience Experience assisting with events (fundraisers, galas, community events) Working in hospitality, customer service, or nonprofit development roles Proficiency in database management, Microsoft Office Suite, and other computer skills Ability to establish and maintain good working relationships throughout the organization and with external constituencies Working Conditions and Physical Requirements
Use of an office phone, computer and internet is required Must have a valid driver's license and own transportation This job will be based in Greenville Symphony’s offices in downtown Greenville A cell phone and remote access to e-mail and office files are required, as many tasks take place offsite Ability to occasionally carry materials or signage About the Greenville Symphony
As an educational and cultural ambassador for Greenville and South Carolina, the Greenville Symphony Orchestra (GSO) is a resource that builds community by providing excellence in live musical performance, educating minds, and engaging our community through the unifying power of music. A core roster of 67 professional musicians perform over 30 public ticketed concerts annually at venues including the Peace Center, the Peace Center Gunter Theatre, and at various venues across the region. The Greenville Symphony has been the anchoring cultural offering of the upstate for more than 75 years. Our programs are designed for every age and listener. Annually, the orchestra offers more than 100 free events that serve 25,000 people in the South Carolina Upstate. Our board, orchestra musicians, and leadership are passionate about supporting and promoting our local music teachers, and our community arts partners like the SC Children’s Theatre, the Greenville Chorale, International Ballet, Greenville Youth Chorale, Sigal Music Museum, Greenville County Youth Orchestra, and the Carolina Youth Symphony. As the Greenville Symphony continues to evolve with a rapidly growing Greenville, we are investing in high quality musicians and staff, enriching programmatic offerings, and enhancing community impact through educational engagement. How to Apply
Send resume to Jessica Satava, Executive Director, at jsatava@greenvillesymphony.org Seniority level
Entry level Employment type
Part-time Job function
Management Industries
Entertainment Providers
#J-18808-Ljbffr