VetJobs
Junior Administrative Support Specialist - Dayton OH
VetJobs, Dayton, Ohio, United States, 45444
Junior Administrative Support Specialist - Dayton OH
Work for ANG and provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires strong attention to detail, initiative, and the ability to manage multiple priorities in a fast‑paced environment while maintaining compliance with DCSA and DoD policies. ATTENTION MILITARY AFFILIATED JOB SEEKERS
Our organization works with partner companies to source qualified talent for their open roles. Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers are encouraged to apply if they meet the required skill set and experience. Summary
Administrative Support Specialist responsible for records & file management, personnel onboarding/offboarding, policy implementation, executive support, time & attendance processing, inter‑office coordination, action tracking, correspondence, meeting support, supply & office management, classified material handling, and as point of contact for administrative queries. Essential Functions
Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction per DCSA Manuals. Personnel In/Out Processing: Assist onboarding and offboarding, credential processing, roster maintenance, and employee support program coordination. Operational Policy Support: Apply critical thinking to implement and communicate office policies, procedures, and requirements. Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and prepare official correspondence for Regional Mission Directors and related staff. Time & Attendance: Prepare and process reports using automated systems; handle routine information requests and compliance requirements. Inter‑Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems. Action Tracking: Maintain task management systems, track suspense actions, and remind leadership of upcoming deadlines. Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations. Conference Room & Meeting Support: Coordinate room reservations, equipment readiness, and audio/visual support. Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices. Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages per DCSA mail tracking procedures. Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and task assignments. Qualifications
At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English; ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bachelor’s degree required; high school diploma or equivalent acceptable for certain positions. Security clearance: Must have SECRET clearance and ability to obtain Top-Secret clearance. Compensation & Benefits
The expected compensation range for this position is $41,800.00–$45,000.00 per year. The role includes comprehensive benefits; a benefits summary is available at https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits. Job Details
Location: Dayton, OH Employment type: Full-time Job function: Administrative Contract: Full-time Salary Range: $41,800–$45,000 per year Seniority level: Entry level
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Work for ANG and provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires strong attention to detail, initiative, and the ability to manage multiple priorities in a fast‑paced environment while maintaining compliance with DCSA and DoD policies. ATTENTION MILITARY AFFILIATED JOB SEEKERS
Our organization works with partner companies to source qualified talent for their open roles. Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers are encouraged to apply if they meet the required skill set and experience. Summary
Administrative Support Specialist responsible for records & file management, personnel onboarding/offboarding, policy implementation, executive support, time & attendance processing, inter‑office coordination, action tracking, correspondence, meeting support, supply & office management, classified material handling, and as point of contact for administrative queries. Essential Functions
Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction per DCSA Manuals. Personnel In/Out Processing: Assist onboarding and offboarding, credential processing, roster maintenance, and employee support program coordination. Operational Policy Support: Apply critical thinking to implement and communicate office policies, procedures, and requirements. Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and prepare official correspondence for Regional Mission Directors and related staff. Time & Attendance: Prepare and process reports using automated systems; handle routine information requests and compliance requirements. Inter‑Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems. Action Tracking: Maintain task management systems, track suspense actions, and remind leadership of upcoming deadlines. Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations. Conference Room & Meeting Support: Coordinate room reservations, equipment readiness, and audio/visual support. Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices. Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages per DCSA mail tracking procedures. Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and task assignments. Qualifications
At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English; ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bachelor’s degree required; high school diploma or equivalent acceptable for certain positions. Security clearance: Must have SECRET clearance and ability to obtain Top-Secret clearance. Compensation & Benefits
The expected compensation range for this position is $41,800.00–$45,000.00 per year. The role includes comprehensive benefits; a benefits summary is available at https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits. Job Details
Location: Dayton, OH Employment type: Full-time Job function: Administrative Contract: Full-time Salary Range: $41,800–$45,000 per year Seniority level: Entry level
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