Central Health
Overview
The Administrative Coordinator provides essential administrative and operational support to the Compliance Department, ensuring smooth daily operations and efficient workflow. This role manages administrative tasks, facilitates internal communications, supports department leadership and staff, and maintains policy management system policies with proofreading, data entry, and record management. The Administrative Coordinator handles sensitive information with discretion and contributes to a well-organized, compliant work environment through meticulous attention to detail and exceptional customer service. Responsibilities
Ensures the successful and seamless execution of employee onboarding and offboarding processes for the department. Performs accurate data entry and other computer-based tasks using Microsoft 365 applications and other relevant software. Proofreads, formats, and prepares organizational policies and Standard Operating Procedures (SOPs) for internal publication, ensuring clarity and adherence to guidelines. Maintains and updates departmental policies related to administrative tasks, ensuring ongoing compliance and operational efficiency. Provides comprehensive administrative support, including data entry, document scanning, printing, basic research, and assistance with various special projects. Executes a range of administrative tasks, from simple to complex, delivering high-impact service with exceptional customer focus and meticulous attention to detail. Offers administrative assistance and support to all Central Health departments for special projects or other duties as assigned. Adheres to necessary precautions for handling classified, confidential, and sensitive information, maintaining discretion and security. Manages all incoming and outgoing mail, coordinates overnight delivery services, and oversees courier service arrangements for the department. Manages, operates, and schedules maintenance of office equipment including printers and shredders; manages supply orders as needed. Manages meeting room schedules, keeps calendars current, and posts agendas promptly. Serves as the departmental subject matter expert for audio/visual equipment, applications, and software in meeting rooms, providing support and troubleshooting. Participates in the development and enhancement of EHR templates and programming and advises on coding compliance with payor guidelines. Performs other duties as assigned to support the efficient functioning of the department. Knowledge, Skills and Abilities
Administrative and clerical procedures and systems (word processing, database systems, filing, records management, transcription, etc.). Knowledge of confidentiality methods and techniques for handling classified, confidential, and sensitive information. Strong attention to detail and accuracy. Excellent coordination and scheduling skills. Excellent verbal, written, and communication skills. Excellent organizational skills. Strong proofreading skills. Ability to multi-task. Proficient in Microsoft Office Suite. Critical thinking and problem solving. Administrative process development and implementation. Ability to handle competing priorities in a fast-changing environment. Minimum Education
High School Diploma or equivalent (higher degree accepted). Minimum Experience
3 years related experience. 3 years customer service experience. 3 years administrative experience supporting managers, directors, and executives with complex meetings and coordination of activities by adjusting actions in relation to others\' schedules or calendars. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Hospitals and Health Care
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The Administrative Coordinator provides essential administrative and operational support to the Compliance Department, ensuring smooth daily operations and efficient workflow. This role manages administrative tasks, facilitates internal communications, supports department leadership and staff, and maintains policy management system policies with proofreading, data entry, and record management. The Administrative Coordinator handles sensitive information with discretion and contributes to a well-organized, compliant work environment through meticulous attention to detail and exceptional customer service. Responsibilities
Ensures the successful and seamless execution of employee onboarding and offboarding processes for the department. Performs accurate data entry and other computer-based tasks using Microsoft 365 applications and other relevant software. Proofreads, formats, and prepares organizational policies and Standard Operating Procedures (SOPs) for internal publication, ensuring clarity and adherence to guidelines. Maintains and updates departmental policies related to administrative tasks, ensuring ongoing compliance and operational efficiency. Provides comprehensive administrative support, including data entry, document scanning, printing, basic research, and assistance with various special projects. Executes a range of administrative tasks, from simple to complex, delivering high-impact service with exceptional customer focus and meticulous attention to detail. Offers administrative assistance and support to all Central Health departments for special projects or other duties as assigned. Adheres to necessary precautions for handling classified, confidential, and sensitive information, maintaining discretion and security. Manages all incoming and outgoing mail, coordinates overnight delivery services, and oversees courier service arrangements for the department. Manages, operates, and schedules maintenance of office equipment including printers and shredders; manages supply orders as needed. Manages meeting room schedules, keeps calendars current, and posts agendas promptly. Serves as the departmental subject matter expert for audio/visual equipment, applications, and software in meeting rooms, providing support and troubleshooting. Participates in the development and enhancement of EHR templates and programming and advises on coding compliance with payor guidelines. Performs other duties as assigned to support the efficient functioning of the department. Knowledge, Skills and Abilities
Administrative and clerical procedures and systems (word processing, database systems, filing, records management, transcription, etc.). Knowledge of confidentiality methods and techniques for handling classified, confidential, and sensitive information. Strong attention to detail and accuracy. Excellent coordination and scheduling skills. Excellent verbal, written, and communication skills. Excellent organizational skills. Strong proofreading skills. Ability to multi-task. Proficient in Microsoft Office Suite. Critical thinking and problem solving. Administrative process development and implementation. Ability to handle competing priorities in a fast-changing environment. Minimum Education
High School Diploma or equivalent (higher degree accepted). Minimum Experience
3 years related experience. 3 years customer service experience. 3 years administrative experience supporting managers, directors, and executives with complex meetings and coordination of activities by adjusting actions in relation to others\' schedules or calendars. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Hospitals and Health Care
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