Mesa Public Schools
Office Specialist - Taft Elementary School
Mesa Public Schools, Arizona City, Arizona, United States, 85123
Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona.
East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Employment Type Full-time (40 hours per week)
Base Hourly $17.53
Class/Calendar A13,10.75 months
Benefits Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay Available annually
New Hire Experience 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum
New Hire Education 1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.
Key Responsibilities
Record, collect and post attendance on computerized system; correct daily reports
Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
Operate computerized parent notification system (Phonemaster)
Compile and maintain master list of all registered students to utilize in keeping daily attendance records
Confer with students on attendance and tardiness
Establish and maintain an accurate attendance file on each student
Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus
Work cooperatively with school nurse and students and other personnel assigned to attendance office
Submit year-end attendance report; post yearly attendance data on permanent records
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum one year clerical experience
Preferred Qualifications
Experience with district based student database Synergy preferred
Experience in attendance record keeping preferred; knowledge of school policies helpful
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to operate general office equipment
Ability to utilize Phonemaster; operate scanner and interpret results
Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Work Environment & Physical Requirements
Indoors, in a standard office within a junior high or middle school
Especially during student arrivals, departures, and school events
Frequent contact with students, parents, teachers, and administrators
Daily use of computers, office software (e.g., Microsoft Office, student information systems), fax machines, copiers, and phones
Mostly seated while working at a desk, but may stand or walk around the office or school
Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)
Equal Opportunity Employer Statement Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Employment Type Full-time (40 hours per week)
Base Hourly $17.53
Class/Calendar A13,10.75 months
Benefits Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay Available annually
New Hire Experience 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum
New Hire Education 1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.
Key Responsibilities
Record, collect and post attendance on computerized system; correct daily reports
Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
Operate computerized parent notification system (Phonemaster)
Compile and maintain master list of all registered students to utilize in keeping daily attendance records
Confer with students on attendance and tardiness
Establish and maintain an accurate attendance file on each student
Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus
Work cooperatively with school nurse and students and other personnel assigned to attendance office
Submit year-end attendance report; post yearly attendance data on permanent records
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum one year clerical experience
Preferred Qualifications
Experience with district based student database Synergy preferred
Experience in attendance record keeping preferred; knowledge of school policies helpful
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to operate general office equipment
Ability to utilize Phonemaster; operate scanner and interpret results
Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Work Environment & Physical Requirements
Indoors, in a standard office within a junior high or middle school
Especially during student arrivals, departures, and school events
Frequent contact with students, parents, teachers, and administrators
Daily use of computers, office software (e.g., Microsoft Office, student information systems), fax machines, copiers, and phones
Mostly seated while working at a desk, but may stand or walk around the office or school
Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)
Equal Opportunity Employer Statement Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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