University of Southern Mississippi
Administrative Specialist, School of Education
University of Southern Mississippi, Hattiesburg, Mississippi, United States, 39400
Administrative Specialist, School of Education
Administrative Specialist, School of Education The University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist, School of Education. Location: Hattiesburg 118 College Drive Hattiesburg, Mississippi, 39406-0001 United States Division: School of Education Position Type: Staff Employment Status: Full Time Grant Funded: No Pay Grade: N04 Posting Close Date: Open Until Filled Special Instructions to Applicants:
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary:
This position provides academic, operational, and budgetary support to the School Director, faculty, staff, and students. It is the first point of contact for anyone within the School, the public, and the university community. Primary Duties and Responsibilities: Support for the School, including correspondence with prospective students, coordinating on-campus visits, maintaining student files, and liaising with offices offering courses through ISPD, such as Student Affairs, Luckyday Scholarship Program, and the Center for Faculty Development. Assist with course scheduling, room reservations, student enrollment permissions, textbook ordering, and organizing summer programs and conferences. Develop and monitor the school’s annual budgets, prepare justification statements, analyze budget data, and ensure expenditures stay within budget. Assist with Course Fee Audits and budget requests, and process related forms in SOARFIN. Serve as the point of contact for facility and inventory management, conduct inventory audits, assist with state audits, order supplies, coordinate lab maintenance, and handle building maintenance requests. Manage personnel actions, including creating requisitions, onboarding/off-boarding staff, faculty, and student employees, and preparing HR paperwork. Provide administrative support to the Director, including data analysis, event planning, website management, scheduling, and preparing reports for accreditation and funding agencies. Perform other duties as assigned by the School Director and cross-train to support all job responsibilities. Minimum Qualifications:
High school diploma or GED and two years of office experience, or an equivalent combination of education and experience. Knowledge, Skills & Abilities: Proficiency with PC and data entry. Ability to interpret safety and procedural documents. Ability to write routine reports and correspondence using Microsoft Office. Preferred Qualifications:
Experience in academia, at least three years in office administration, and knowledge of systems such as SOAR, SOARHR, SOARFIN, Cornerstone, BlackBaud, University Foundation Go! System, Astra, and Faculty Enlight. About The University of Southern Mississippi:
Since 1910, USM has prepared students for success through diverse programs across multiple locations and online. As a Carnegie R1 research university, USM is known for pioneering work in various fields and producing graduates ready for emerging industries. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer. All qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY. Annual Security and Fire Safety Report:
USM is committed to community safety. The report, including policies and crime statistics, is available at
http://www.usm.edu/police/ . You may request a copy from the University Police Department at Bond Hall, 1st Floor West, Hattiesburg, MS 39406, or call (601) 266-4986.
#J-18808-Ljbffr
Administrative Specialist, School of Education The University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist, School of Education. Location: Hattiesburg 118 College Drive Hattiesburg, Mississippi, 39406-0001 United States Division: School of Education Position Type: Staff Employment Status: Full Time Grant Funded: No Pay Grade: N04 Posting Close Date: Open Until Filled Special Instructions to Applicants:
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary:
This position provides academic, operational, and budgetary support to the School Director, faculty, staff, and students. It is the first point of contact for anyone within the School, the public, and the university community. Primary Duties and Responsibilities: Support for the School, including correspondence with prospective students, coordinating on-campus visits, maintaining student files, and liaising with offices offering courses through ISPD, such as Student Affairs, Luckyday Scholarship Program, and the Center for Faculty Development. Assist with course scheduling, room reservations, student enrollment permissions, textbook ordering, and organizing summer programs and conferences. Develop and monitor the school’s annual budgets, prepare justification statements, analyze budget data, and ensure expenditures stay within budget. Assist with Course Fee Audits and budget requests, and process related forms in SOARFIN. Serve as the point of contact for facility and inventory management, conduct inventory audits, assist with state audits, order supplies, coordinate lab maintenance, and handle building maintenance requests. Manage personnel actions, including creating requisitions, onboarding/off-boarding staff, faculty, and student employees, and preparing HR paperwork. Provide administrative support to the Director, including data analysis, event planning, website management, scheduling, and preparing reports for accreditation and funding agencies. Perform other duties as assigned by the School Director and cross-train to support all job responsibilities. Minimum Qualifications:
High school diploma or GED and two years of office experience, or an equivalent combination of education and experience. Knowledge, Skills & Abilities: Proficiency with PC and data entry. Ability to interpret safety and procedural documents. Ability to write routine reports and correspondence using Microsoft Office. Preferred Qualifications:
Experience in academia, at least three years in office administration, and knowledge of systems such as SOAR, SOARHR, SOARFIN, Cornerstone, BlackBaud, University Foundation Go! System, Astra, and Faculty Enlight. About The University of Southern Mississippi:
Since 1910, USM has prepared students for success through diverse programs across multiple locations and online. As a Carnegie R1 research university, USM is known for pioneering work in various fields and producing graduates ready for emerging industries. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer. All qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY. Annual Security and Fire Safety Report:
USM is committed to community safety. The report, including policies and crime statistics, is available at
http://www.usm.edu/police/ . You may request a copy from the University Police Department at Bond Hall, 1st Floor West, Hattiesburg, MS 39406, or call (601) 266-4986.
#J-18808-Ljbffr