Administradora de Empresas Ltda.
Business Office Manager
Administradora de Empresas Ltda., Nocatee, Florida, United States, 33864
Starling at Nocatee Assisted Living is seeking a dynamic and team‑oriented Business Office Manager to support our community. The ideal candidate will have strong AR/AP skills and be able to multitask in a fast‑paced environment.
Position Summary Coordinates and manages financial operations (AP/AR) for the Community. Responsibilities include ensuring sound internal controls, interfacing with the Executive Director and Department Managers to manage the budget, and generating and maintaining accurate financial statements and accounting records.
Essential Duties and Responsibilities
Prepares and monitors all monthly billing and collection processes using established policies, procedures and tracking systems.
Oversees cash controls, including depositing and posting cash receipts before the 10th of the month.
Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliations; monitors and oversees accounts payable processing.
Ensures appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates payroll and employee benefits processing.
Prepares and enters journal entries and maintains sub‑schedules for balance‑sheet accounts.
Processes monthly invoices for residents by the 3rd week of the month.
Maintains resident, vendor and financial accounting files.
Assists in the preparation of the annual financial budget and audit schedules.
Interfaces with residents on billing and collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Prepares payroll and team‑member paperwork, including new‑hire and change forms.
Conducts new‑hire orientation and ensures all team members receive required state trainings.
Ensures AHCA roster is up to date with current employee census (Florida).
Other duties as assigned.
Supervisory Responsibilities Carrying out supervisory duties in accordance with the organization’s policies and applicable laws, including interviewing, hiring, training, planning, assigning, directing work, appraising performance, rewarding and disciplining employees.
Qualifications Bachelor’s degree in Accounting with at least one year of experience as an accountant, or Associate’s degree in Accounting with two to three years of experience preferred.
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Position Summary Coordinates and manages financial operations (AP/AR) for the Community. Responsibilities include ensuring sound internal controls, interfacing with the Executive Director and Department Managers to manage the budget, and generating and maintaining accurate financial statements and accounting records.
Essential Duties and Responsibilities
Prepares and monitors all monthly billing and collection processes using established policies, procedures and tracking systems.
Oversees cash controls, including depositing and posting cash receipts before the 10th of the month.
Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliations; monitors and oversees accounts payable processing.
Ensures appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates payroll and employee benefits processing.
Prepares and enters journal entries and maintains sub‑schedules for balance‑sheet accounts.
Processes monthly invoices for residents by the 3rd week of the month.
Maintains resident, vendor and financial accounting files.
Assists in the preparation of the annual financial budget and audit schedules.
Interfaces with residents on billing and collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Prepares payroll and team‑member paperwork, including new‑hire and change forms.
Conducts new‑hire orientation and ensures all team members receive required state trainings.
Ensures AHCA roster is up to date with current employee census (Florida).
Other duties as assigned.
Supervisory Responsibilities Carrying out supervisory duties in accordance with the organization’s policies and applicable laws, including interviewing, hiring, training, planning, assigning, directing work, appraising performance, rewarding and disciplining employees.
Qualifications Bachelor’s degree in Accounting with at least one year of experience as an accountant, or Associate’s degree in Accounting with two to three years of experience preferred.
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