Wichita Public Schools - USD259
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Description Job Title:
Purchasing Agent Position Function:
The Purchasing Agent is directly responsible to the Purchasing Supervisor for the procurement of specific educational and support materials/services; manages purchases through receipt and payment.
Essential Performance Responsibilities
Ensures compliance with district policies, federal guidelines, and Kansas statutes regarding district purchases.
Maintains current knowledge of products; serves as information source for district personnel concerning availability of purchases.
Exhibits a professional manner in dealing with users, vendors, and district personnel; acts as the district agent in all vendor contacts; ensures compliance with vendor verification policies; authorizes vendor data entry into financial systems.
Coordinates proactively with district personnel to ensure timely ordering and receipt of critical items.
Prepares and coordinates proposal specifications with district task teams; supervises proposal process to ensure quality and best interests of the district.
Prepares bid specifications for cost-effective purchases; coordinates with Nutrition Services to upgrade bid specs for market competitive pricing.
Evaluates and awards bids/proposals in compliance with Purchasing Department procedures and national procurement standards; prepares recommendations for Board of Education review.
Prepares recommendations for audit files and Board presentations.
Assists in developing product standards with district personnel.
Supervises maintenance of bid/proposal files; documents vendor performance for audit/reference.
Validates and authorizes purchase requisitions; verifies signatures and funds before purchasing.
Authorizes issuance of purchase orders; monitors status of outstanding orders and invoices; supervises follow-up contacts.
Additional Duties Assists with additional duties as assigned by supervisor.
Equipment May require the use of SMART boards, iPads, and basic office equipment (computers, copiers, scanners, fax machine). Must comply with USD 259's equipment guidelines.
Travel Some travel between schools and central offices may be required.
Physical And Mental Demands
Work in standard office environments.
Occasional overtime.
Attendance at required meetings.
Additional demands upon supervisor request.
Knowledge, Skills, And Abilities
Effective verbal and written communication with internal and external stakeholders.
Ability to follow supervisor guidance.
Team player with strong planning, organization, prioritization skills.
Professional demeanor and positive attitude; good judgment for decision-making.
Professional dress and appearance; confidentiality.
Knowledge of company mission, purpose, and goals.
Qualifications Required:
Bachelor's degree in a related field or equivalent combination of education and experience.
Preferred:
Three or more years of government procurement experience; basic knowledge of governmental accounting.
Interrelations
Contact with district personnel, customers, and vendors.
Works under direct supervision of department supervisor.
Handles diverse populations with tact and diplomacy.
Provides responsive customer service to all internal and external customers.
Employee Punctuality And Appearance
Employees must perform all duties and work scheduled hours unless approved leave.
Hours deviations require prior approval from supervisor or building administrator.
Employees must report to work dressed appropriately, reflecting a positive image of USD 259.
Qualification Profile
Bachelor’s degree in related field or equivalent education and experience.
Three years or more government procurement experience preferred.
Basic knowledge of governmental accounting a plus.
FLSA Status Exempt
Seniority level Mid-Senior level
Employment type Full-time
Job function Purchasing and Supply Chain
Industries Primary and Secondary Education
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Description Job Title:
Purchasing Agent Position Function:
The Purchasing Agent is directly responsible to the Purchasing Supervisor for the procurement of specific educational and support materials/services; manages purchases through receipt and payment.
Essential Performance Responsibilities
Ensures compliance with district policies, federal guidelines, and Kansas statutes regarding district purchases.
Maintains current knowledge of products; serves as information source for district personnel concerning availability of purchases.
Exhibits a professional manner in dealing with users, vendors, and district personnel; acts as the district agent in all vendor contacts; ensures compliance with vendor verification policies; authorizes vendor data entry into financial systems.
Coordinates proactively with district personnel to ensure timely ordering and receipt of critical items.
Prepares and coordinates proposal specifications with district task teams; supervises proposal process to ensure quality and best interests of the district.
Prepares bid specifications for cost-effective purchases; coordinates with Nutrition Services to upgrade bid specs for market competitive pricing.
Evaluates and awards bids/proposals in compliance with Purchasing Department procedures and national procurement standards; prepares recommendations for Board of Education review.
Prepares recommendations for audit files and Board presentations.
Assists in developing product standards with district personnel.
Supervises maintenance of bid/proposal files; documents vendor performance for audit/reference.
Validates and authorizes purchase requisitions; verifies signatures and funds before purchasing.
Authorizes issuance of purchase orders; monitors status of outstanding orders and invoices; supervises follow-up contacts.
Additional Duties Assists with additional duties as assigned by supervisor.
Equipment May require the use of SMART boards, iPads, and basic office equipment (computers, copiers, scanners, fax machine). Must comply with USD 259's equipment guidelines.
Travel Some travel between schools and central offices may be required.
Physical And Mental Demands
Work in standard office environments.
Occasional overtime.
Attendance at required meetings.
Additional demands upon supervisor request.
Knowledge, Skills, And Abilities
Effective verbal and written communication with internal and external stakeholders.
Ability to follow supervisor guidance.
Team player with strong planning, organization, prioritization skills.
Professional demeanor and positive attitude; good judgment for decision-making.
Professional dress and appearance; confidentiality.
Knowledge of company mission, purpose, and goals.
Qualifications Required:
Bachelor's degree in a related field or equivalent combination of education and experience.
Preferred:
Three or more years of government procurement experience; basic knowledge of governmental accounting.
Interrelations
Contact with district personnel, customers, and vendors.
Works under direct supervision of department supervisor.
Handles diverse populations with tact and diplomacy.
Provides responsive customer service to all internal and external customers.
Employee Punctuality And Appearance
Employees must perform all duties and work scheduled hours unless approved leave.
Hours deviations require prior approval from supervisor or building administrator.
Employees must report to work dressed appropriately, reflecting a positive image of USD 259.
Qualification Profile
Bachelor’s degree in related field or equivalent education and experience.
Three years or more government procurement experience preferred.
Basic knowledge of governmental accounting a plus.
FLSA Status Exempt
Seniority level Mid-Senior level
Employment type Full-time
Job function Purchasing and Supply Chain
Industries Primary and Secondary Education
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