Family Dollar
Overview
The Executive Assistant to the Legal Team provides high-level, confidential administrative support for the Law Department. This role involves administrative, project-based, and clerical work, travel scheduling, meeting coordination, information requests handling, and preparation of reports and correspondence. It requires discretion and diplomacy due to confidential information. Strong communication and organizational skills are essential. Responsibilities
Manage all of the administrative aspects of the Law Department. Perform general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying. Monitor, log, and distribute incoming and outgoing mail. Copy, forward, and follow up with case-related information; copy personnel files, manuals, policies, etc.; draft cover letters and forward case-related information to outside counsel as needed; prepare FedEx packages; monitor initial requests for information and follow-up on an as-needed basis. Assist in the management of the Law Department’s contract management system, billing system, and litigation hold program, which are computer-based and require facility with information systems technology. Secure Vendor IDs, prepare memos, and submit invoices for payments as needed. Maintain accurate and up-to-date calendars for members of the Law Department. Coordinate schedules for conferences among the team and with outside counsel. Arrange travel and logistics including booking flights, car rentals, and hotel accommodations for internal executives; complete expense reports for travel and related reimbursement. Schedule meetings, handle logistics, and prepare and send materials for review prior to meetings. Interact professionally with outside counsel, members of the Board of Directors, other Family Dollar executives and associates. Draft basic correspondence and revise legal documents, with oversight from attorneys. Take on special projects and additional responsibilities as needed. Minimum Requirements/Qualifications
5+ years of experience as an Executive Assistant at a senior executive level. Superb written and verbal communication skills. Strong interpersonal and organizational skills. Extreme attention to detail. Positive “can-do” attitude. Ability to stay one step ahead and anticipate needs. Ability to meet objectives with minimal direction. Persistence, resourcefulness, drive and ability to work proactively. Ability to multi-task and manage several projects concurrently. Professional maturity and comfort around senior leadership. Flexibility to work independently as well as with a team. Proficiency in Excel, Word, including PowerPoint. Employment details
Full-time Location: 510 Volvo Parkway, Chesapeake, Virginia 23320 Job function: Legal Industries: Retail Referrals increase your chances of interviewing at Family Dollar. Get notified about new Legal Administrator jobs in Chesapeake, VA.
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The Executive Assistant to the Legal Team provides high-level, confidential administrative support for the Law Department. This role involves administrative, project-based, and clerical work, travel scheduling, meeting coordination, information requests handling, and preparation of reports and correspondence. It requires discretion and diplomacy due to confidential information. Strong communication and organizational skills are essential. Responsibilities
Manage all of the administrative aspects of the Law Department. Perform general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying. Monitor, log, and distribute incoming and outgoing mail. Copy, forward, and follow up with case-related information; copy personnel files, manuals, policies, etc.; draft cover letters and forward case-related information to outside counsel as needed; prepare FedEx packages; monitor initial requests for information and follow-up on an as-needed basis. Assist in the management of the Law Department’s contract management system, billing system, and litigation hold program, which are computer-based and require facility with information systems technology. Secure Vendor IDs, prepare memos, and submit invoices for payments as needed. Maintain accurate and up-to-date calendars for members of the Law Department. Coordinate schedules for conferences among the team and with outside counsel. Arrange travel and logistics including booking flights, car rentals, and hotel accommodations for internal executives; complete expense reports for travel and related reimbursement. Schedule meetings, handle logistics, and prepare and send materials for review prior to meetings. Interact professionally with outside counsel, members of the Board of Directors, other Family Dollar executives and associates. Draft basic correspondence and revise legal documents, with oversight from attorneys. Take on special projects and additional responsibilities as needed. Minimum Requirements/Qualifications
5+ years of experience as an Executive Assistant at a senior executive level. Superb written and verbal communication skills. Strong interpersonal and organizational skills. Extreme attention to detail. Positive “can-do” attitude. Ability to stay one step ahead and anticipate needs. Ability to meet objectives with minimal direction. Persistence, resourcefulness, drive and ability to work proactively. Ability to multi-task and manage several projects concurrently. Professional maturity and comfort around senior leadership. Flexibility to work independently as well as with a team. Proficiency in Excel, Word, including PowerPoint. Employment details
Full-time Location: 510 Volvo Parkway, Chesapeake, Virginia 23320 Job function: Legal Industries: Retail Referrals increase your chances of interviewing at Family Dollar. Get notified about new Legal Administrator jobs in Chesapeake, VA.
#J-18808-Ljbffr