State of Arizona Enterprise Technology (ASET)
CONTRACTS MANAGEMENT SPECIALIST 3
State of Arizona Enterprise Technology (ASET), Phoenix, Arizona, United States, 85003
CONTRACTS MANAGEMENT SPECIALIST 3
– State of Arizona Enterprise Technology (ASET)
Job Summary
This position serves as a Contract Specialist for the Engineering Consultants Section (ECS) Consultant Contracts Branch. It is responsible for the management of contracts at all stages of contract management, providing technical support and guidance to ADOT staff, other local and state governmental agencies, and private industries. The role ensures contracts comply with contract terms and conditions, as well as federal and state statutes (including Arizona Prompt Pay Law-ARS 28‑411). The Specialist negotiates difficult, complex, time‑sensitive contracts/projects and/or manages them, participates in internal quality process improvement teams, prepares Request for Statement of Qualifications packages, creates new contracts from inception to execution, trains ADOT personnel, monitors contracts and related expenditures, resolves problems, processes final audits, progress payments, contract modifications, and extensions, and assists in fiscal and statistical reporting.
Closing Date : 11/03/2025
Job Duties
Process contract modifications on active contracts in accordance with ECS contract modification processes.
Perform all tasks related to the advertisement and selection of all contract types, including preparation of the Request for Statement of Qualifications and consultant selection.
Process Requests for Payments on active contracts, ensuring compliance with the Arizona Prompt Pay Law (ARS 28‑411) and maintaining correct TRACS numbers.
Knowledge, Skills & Abilities (KSAs)
Federal/State Laws/Statutes to ensure compliance of all contract requirements throughout the contract life cycle.
Understanding and appropriate use of legal contractual language.
Online evaluation criteria/process/analysis techniques for document review, analysis, and action determination.
Terminology required to prepare documents acceptable to ADOT while protecting the liability of the State.
Operational procedures of an engineering organization for assessing cost appropriateness during contract negotiations.
Microsoft Excel, Word, Adobe Acrobat, and Google products.
Fundamentals of budget development, expenditure control, and funding rules/regulations to determine contract compensation type.
Skill In
Organizing and prioritizing work assignments to prevent project delays while processing contracts and agreements.
Reviewing and approving payment reports and monitoring expenditures.
Oral and written communication.
Building and maintaining effective working relationships with internal customers, consultant community, and other departments.
Summarizing technical information, organizing completion schedules, and planning work activities.
Ability To
Demonstrate curiosity and passion for business.
Establish open communication channels across departments and proactively address tough issues.
Selective Preference(s)
Experience in qualifications‑based selection processes and management of Architectural and Engineering contracts.
Experience as a Contract Management Specialist I, monitoring contractual expenditures and execution of contract modifications.
Pre‑Employment Requirements
Must possess and maintain a current, valid class‑appropriate driver’s license and complete all required training and driver record checks. Employees must maintain acceptable driving records and statutory liability insurance.
All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Sick leave
Vacation with 10 paid holidays per year
Paid parental leave – up to 12 weeks per year (pilot program)
Health and dental insurance
Retirement plan (mandatory participation in Arizona Retirement System)
Life insurance and long‑term disability insurance
Optional short‑term disability, deferred compensation, and supplemental life insurance
Contact
For questions about this career opportunity, please contact ADOT Human Resources Recruitment at
srecruitment@azdot.gov
or
(602) 712‑8188 option 2 .
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by calling
(602) 712‑8188 option 3 . ADOT is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr
– State of Arizona Enterprise Technology (ASET)
Job Summary
This position serves as a Contract Specialist for the Engineering Consultants Section (ECS) Consultant Contracts Branch. It is responsible for the management of contracts at all stages of contract management, providing technical support and guidance to ADOT staff, other local and state governmental agencies, and private industries. The role ensures contracts comply with contract terms and conditions, as well as federal and state statutes (including Arizona Prompt Pay Law-ARS 28‑411). The Specialist negotiates difficult, complex, time‑sensitive contracts/projects and/or manages them, participates in internal quality process improvement teams, prepares Request for Statement of Qualifications packages, creates new contracts from inception to execution, trains ADOT personnel, monitors contracts and related expenditures, resolves problems, processes final audits, progress payments, contract modifications, and extensions, and assists in fiscal and statistical reporting.
Closing Date : 11/03/2025
Job Duties
Process contract modifications on active contracts in accordance with ECS contract modification processes.
Perform all tasks related to the advertisement and selection of all contract types, including preparation of the Request for Statement of Qualifications and consultant selection.
Process Requests for Payments on active contracts, ensuring compliance with the Arizona Prompt Pay Law (ARS 28‑411) and maintaining correct TRACS numbers.
Knowledge, Skills & Abilities (KSAs)
Federal/State Laws/Statutes to ensure compliance of all contract requirements throughout the contract life cycle.
Understanding and appropriate use of legal contractual language.
Online evaluation criteria/process/analysis techniques for document review, analysis, and action determination.
Terminology required to prepare documents acceptable to ADOT while protecting the liability of the State.
Operational procedures of an engineering organization for assessing cost appropriateness during contract negotiations.
Microsoft Excel, Word, Adobe Acrobat, and Google products.
Fundamentals of budget development, expenditure control, and funding rules/regulations to determine contract compensation type.
Skill In
Organizing and prioritizing work assignments to prevent project delays while processing contracts and agreements.
Reviewing and approving payment reports and monitoring expenditures.
Oral and written communication.
Building and maintaining effective working relationships with internal customers, consultant community, and other departments.
Summarizing technical information, organizing completion schedules, and planning work activities.
Ability To
Demonstrate curiosity and passion for business.
Establish open communication channels across departments and proactively address tough issues.
Selective Preference(s)
Experience in qualifications‑based selection processes and management of Architectural and Engineering contracts.
Experience as a Contract Management Specialist I, monitoring contractual expenditures and execution of contract modifications.
Pre‑Employment Requirements
Must possess and maintain a current, valid class‑appropriate driver’s license and complete all required training and driver record checks. Employees must maintain acceptable driving records and statutory liability insurance.
All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Sick leave
Vacation with 10 paid holidays per year
Paid parental leave – up to 12 weeks per year (pilot program)
Health and dental insurance
Retirement plan (mandatory participation in Arizona Retirement System)
Life insurance and long‑term disability insurance
Optional short‑term disability, deferred compensation, and supplemental life insurance
Contact
For questions about this career opportunity, please contact ADOT Human Resources Recruitment at
srecruitment@azdot.gov
or
(602) 712‑8188 option 2 .
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by calling
(602) 712‑8188 option 3 . ADOT is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr