City of South Fulton
Position Summary
Under technical and administrative direction, the Buyer performs comprehensive professional work for complex and/or sensitive procurement activities in the solicitation and contracting functions of the centralized purchasing requirements of the City of South Fulton. The position is responsible for the procurement of supplies, equipment, and services in compliance with all applicable laws, policies, rules, and regulations as set forth by the City of South Fulton, and other applicable federal, state, and local agencies. Technical and administrative direction is received from the Director of Purchasing.
Essential Duties
Advises and assists employees in the development of specifications and planning for purchasing.
Determines the method for solicitations, the contract type to be employed, and the method for evaluation of bids or proposals.
Prepares solicitations, including Invitation for Bid (IFB), Request for Proposal (RFP), Request for Qualification (RFQual), Request for Quote (RFQ), based on understanding of the market, technical requirements, and needs of the department/City.
Employs techniques such as price and cost analysis, evaluation of technical capability, and evaluation of business stability to determine appropriate contract award.
Participates in Evaluation Committee meetings or contract award, post‑award changes and termination settlements.
Applies contract administration principles and practices to monitor contract performance over the life of contracts and to solve a broad range of issues related to modifications, clauses, non‑performance, and similar problems.
Terminates contracts, if appropriate, for convenience or default and settles the termination in the best interest of the City while determining allowable costs and other factors fairly.
Ensures all purchasing activities comply with City of South Fulton rules, regulations, and policy, and all applicable state and federal laws.
Resolves contractual conflicts.
Ensures all deadlines and contract conditions are met.
Performs other duties as assigned.
Requirements
Education:
Associate degree in Business or Public Administration, or a directly related field from an accredited college or university OR four years of experience in a purchasing environment OR two years of experience as a Purchasing Agent or equivalent position. An equivalent combination of education and job‑specific experience may be substituted on a year‑over‑year basis.
Certification/License:
Certification in the purchasing profession by a national purchasing organization, or equivalent recognition such as a federal government warrant as a contracting officer with at least $1 million authority is preferred.
Knowledge, Skills & Abilities
Business practices related to purchasing.
Understanding of laws, policies, and procedures governing public procurement.
Basic principles of accounting, budgeting, and statistics related to purchasing activities.
Proficiency in personal computer and common office software including MS Office, Outlook, Adobe Acrobat, and ERP systems.
Ability to research and prepare complex specifications, solicitations, and contract documents.
Ability to source appropriate suppliers, develop new supply sources, and analyze supplier responses and quotes.
Ability to lead and facilitate supplier selections to achieve favorable terms on quality, delivery, and price, ensuring end‑user needs are met and delivering substantial cost savings on a consistent basis.
Ability to create and maintain complex spreadsheets.
Ability to develop effective and cooperative working relationships with employees and suppliers.
Skill in coordinating, managing, problem‑solving, strategizing, scheduling, analyzing, and planning.
Excellent oral and written communication skills, including conveying complex and technical subjects clearly and concisely.
Ability to treat all persons fairly and equitably.
Proven ability to work under pressure.
Integrity of the public procurement process; high sense of personal and professional ethics.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Purchasing and Supply Chain
Industries
Government Administration
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Essential Duties
Advises and assists employees in the development of specifications and planning for purchasing.
Determines the method for solicitations, the contract type to be employed, and the method for evaluation of bids or proposals.
Prepares solicitations, including Invitation for Bid (IFB), Request for Proposal (RFP), Request for Qualification (RFQual), Request for Quote (RFQ), based on understanding of the market, technical requirements, and needs of the department/City.
Employs techniques such as price and cost analysis, evaluation of technical capability, and evaluation of business stability to determine appropriate contract award.
Participates in Evaluation Committee meetings or contract award, post‑award changes and termination settlements.
Applies contract administration principles and practices to monitor contract performance over the life of contracts and to solve a broad range of issues related to modifications, clauses, non‑performance, and similar problems.
Terminates contracts, if appropriate, for convenience or default and settles the termination in the best interest of the City while determining allowable costs and other factors fairly.
Ensures all purchasing activities comply with City of South Fulton rules, regulations, and policy, and all applicable state and federal laws.
Resolves contractual conflicts.
Ensures all deadlines and contract conditions are met.
Performs other duties as assigned.
Requirements
Education:
Associate degree in Business or Public Administration, or a directly related field from an accredited college or university OR four years of experience in a purchasing environment OR two years of experience as a Purchasing Agent or equivalent position. An equivalent combination of education and job‑specific experience may be substituted on a year‑over‑year basis.
Certification/License:
Certification in the purchasing profession by a national purchasing organization, or equivalent recognition such as a federal government warrant as a contracting officer with at least $1 million authority is preferred.
Knowledge, Skills & Abilities
Business practices related to purchasing.
Understanding of laws, policies, and procedures governing public procurement.
Basic principles of accounting, budgeting, and statistics related to purchasing activities.
Proficiency in personal computer and common office software including MS Office, Outlook, Adobe Acrobat, and ERP systems.
Ability to research and prepare complex specifications, solicitations, and contract documents.
Ability to source appropriate suppliers, develop new supply sources, and analyze supplier responses and quotes.
Ability to lead and facilitate supplier selections to achieve favorable terms on quality, delivery, and price, ensuring end‑user needs are met and delivering substantial cost savings on a consistent basis.
Ability to create and maintain complex spreadsheets.
Ability to develop effective and cooperative working relationships with employees and suppliers.
Skill in coordinating, managing, problem‑solving, strategizing, scheduling, analyzing, and planning.
Excellent oral and written communication skills, including conveying complex and technical subjects clearly and concisely.
Ability to treat all persons fairly and equitably.
Proven ability to work under pressure.
Integrity of the public procurement process; high sense of personal and professional ethics.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Purchasing and Supply Chain
Industries
Government Administration
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