VIVA USA Inc.
Administrative/Executive Assistant - Onsite
VIVA USA Inc., Aurora, Colorado, United States, 80012
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Responsibilities
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Review and approve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Skills
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Expert ability to work independently and manage one’s time.
Expert ability to keep information organized and confidential.
Expert ability in event planning, budgeting, etc.
Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience
High school diploma or GED required.
10+ years experience required.
Experience working with executives required.
Position’s Contributions to Work Group
Admin’s primary responsibility is to support Director (i.e. travel & meeting arrangement, reporting, meeting scheduling, meeting support). And secondary responsibility is to support maintain client offices.
Typical task breakdown
Monthly dealer reporting, Executive reporting (annually and as requested)
Monthly budget report, expense book report – will need to keep budget balanced and provide recommendations/guidance on budget items
Regular meeting, travel, and events arrangement
Interaction with team
Admin will have daily 8-16 client employees and would have some virtual interaction with 3 other client employees.
Work director travels most of the time, so resource will need to be able to work very independently and proactively.
Work environment
Office working environment
Education & Experience Required
10 years’ experience working with executive level leaders.
Office manager would be a comparable title/background.
Minimum seven years’ experience acceptable with Bachelor’s degree.
Top 3 Skills
Very strong written and oral communication.
Self-driven/able to work independently.
Organized/able to multitask
Soft Skills
Flexibility (mostly working core hours, but occasional needs arise during off hours)
Interpersonal skills
Ability to maintain confidentiality
Notes 100% onsite
Job Mentions
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: IT Services and IT Consulting
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Responsibilities
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Review and approve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Skills
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Expert ability to work independently and manage one’s time.
Expert ability to keep information organized and confidential.
Expert ability in event planning, budgeting, etc.
Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience
High school diploma or GED required.
10+ years experience required.
Experience working with executives required.
Position’s Contributions to Work Group
Admin’s primary responsibility is to support Director (i.e. travel & meeting arrangement, reporting, meeting scheduling, meeting support). And secondary responsibility is to support maintain client offices.
Typical task breakdown
Monthly dealer reporting, Executive reporting (annually and as requested)
Monthly budget report, expense book report – will need to keep budget balanced and provide recommendations/guidance on budget items
Regular meeting, travel, and events arrangement
Interaction with team
Admin will have daily 8-16 client employees and would have some virtual interaction with 3 other client employees.
Work director travels most of the time, so resource will need to be able to work very independently and proactively.
Work environment
Office working environment
Education & Experience Required
10 years’ experience working with executive level leaders.
Office manager would be a comparable title/background.
Minimum seven years’ experience acceptable with Bachelor’s degree.
Top 3 Skills
Very strong written and oral communication.
Self-driven/able to work independently.
Organized/able to multitask
Soft Skills
Flexibility (mostly working core hours, but occasional needs arise during off hours)
Interpersonal skills
Ability to maintain confidentiality
Notes 100% onsite
Job Mentions
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: IT Services and IT Consulting
#J-18808-Ljbffr