Davis Polk & Wardwell LLP
**Position Summary**This assistant role provides administrative, technical and organizational support to the Human Resources Department.**Essentials Duties and Responsibilities**Typical responsibilities include, but are not limited to, the following:* Provide general administrative, technical and organizational support to the Human Resources Department which includes the Chief, Directors and Managers.* Process and track employment verification requests.* Monitor the ticketing queue and ensure timely handling of requests. Escalate or assign requests to the appropriate teams/individual(s) based on guidelines.* Answer HR hotline calls in a professional manner; take accurate and complete messages; direct inquiries or follow up, as necessary.* Greet and direct guests who visit the HR suite.* Review department correspondence and distribute according to guidelines.* Update and maintain content of HR Support wiki.* Coordinate gift card ordering, processing and tracking.* Assist with temporary housing logistics in connection with lawyer relocations.* Assist with updating and maintaining the HR intranet pages.* Prepare expense reports and process invoices, as necessary.* Run reports and schedule meetings.* Conduct periodic audits.* Create, format, draft and edit documents, and copy and scan documents, as needed.* Conduct research and analyze data, as requested, and prepare charts, graphs, and other visuals.* Handle HR filing, manage and inventory personnel files.* Ensure all office equipment in the HR suite is operational and report issues/problems, as necessary.* Order office supplies for the department, as requested, and keep common areas appropriately stocked and tidy.* Perform other duties and responsibilities as requested for successful operation of the department.* Assist with basic Workday tasks.* Assist with ad hoc and seasonal projects.**Qualifications / Position Requirements*** Ability to manage a varied workload, prioritize tasks and projects, and meet deadlines.* Must be professional, punctual, reliable, organized and detail oriented.* Proficient in MS Suite applications and other applications, as needed.* Must have exceptional telephone etiquette and customer service skills.* Excellent written and verbal communication skills, and excellent interpersonal skills.* Must ensure confidentiality of all employee documentation, data and information.* Must have a growth mindset: interested in deepening job knowledge and developing professional skillset.* Strong proofreading skills.* Must be flexible in daily schedule to accommodate unexpected situations or needs.* Must be able to work collaboratively with all employees, and demonstrate a strong work ethic, teamwork and a positive attitude.* Must actively pursue improvements to workflow, procedures and the department.* Ability to operate office equipment.**Education and/or Experience*** Bachelor’s Degree and/or minimum of 3 years’ experience preferred.* Experience with Workday preferred.**Compensation**The expected base salary for this position ranges from $65,000 - $70,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.Davis Polk is not only a top-tier law firm. We are a unique community of highly motivated individuals who work creatively and collaboratively to solve problems, shape strategy and deliver the highest quality results. As a business professional at the firm, you will work with colleagues in your department, across Business Services and with our lawyers to produce high-impact results for the firm and our clients.
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