Inside Higher Ed
Part-Time Administrative Assistant for Health & Wellness
Inside Higher Ed, Dalton, Georgia, us, 30722
Part-Time Administrative Assistant for Health & Wellness
Job Title: Part-Time Administrative Assistant for Health & Wellness
Location: Dalton State College
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 291077
Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelors degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs. Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.
Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.
Job Summary
This position is responsible for assisting the department of Health and Wellness with clerical duties, including faculty notification of students with contagious illnesses. Additional duties may include assisting the Dean of Students and Director of Ken White Student Health Center in the investigation of Contagious Illness student reports on campus in the event of reoccurrence of pandemic-level illness cases or direction from the University System of Georgia.
This position will work 29 hours per week and is Partially Benefit eligible.
A Complete Application Must Include
Cover letter
Resume
List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.
Review of applications will begin on October 23, 2025. The position will remain open until filled.
Minimum hourly rate $15.67
We Offer
Retirement option: Teachers Retirement Systems (TRS)
Paid vacation and sick leave
Paid parental leave
Responsibilities
Performs administrative support, receptionist and customer service functions - 75
Answers telephone, checks voicemail, returns calls.
Schedules and reschedules appointments
Greets patients/clients for both the Health and Counseling Centers.
Provides information and assistance to walk-ins, takes messages and refers to appropriate personnel.
Provides supporting clerical functions as needed to facilitate client flow within the Department of Health and Wellness
Assists with verification of immunization records for incoming students
Coordinates case management for students diagnosed with contagious illnesses - 20
Accesses student schedules in Banner to identify enrolled courses, faculty, labs etc.
Communicates return-to-campus dates to relevant faculty following diagnosis, ensuring timely and appropriate academic notification.
Serves as the designated point of contact for contagious illness tracking - 5
Tracking and reporting in the event of a pandemic-level recurrence or directive from the University System of Georgia.
Supports additional data collection and reporting efforts as requested by campus leadership and the University System of Georgia.
Required Qualifications
Educational Requirements
Associate degree or equivalent combination of education and/or related work experience is required.
Required Experience
Previous experience in working with the public
Preferred Qualifications
Experience in health-related field and firm understanding of HIPAA, FERPA, and confidentiality.
Medical Office Assistant certification.
Familiarity with Microsoft Office 365, Word, Excel, TEAMS and Dynamic Forms.
Familiarity with Medical offices or higher education.
Abilities
Knowledge, Skills, & Abilities
Excellent interpersonal skills required and ability to interact professionally with culturally diverse individuals during a time of crisis and distress.
Ability to handle confidential information with discretion and professionalism.
Ability to show empathy to distressed individuals.
Proficiency with computer and Microsoft Office 365 applications.
Adaptable at learning various software programs, e.g. Banner, Maxient, etc.
Skills
Skill in prioritizing and organizing work.
Skill in the management of files and records.
Skill in oral and written communication.
USG Core Values
The University System of Georgia is comprised of 26 institutions of higher education and the System Office. Core values are Integrity, Excellence, Accountability, and Respect. More details are available in USG policy and on-line at the USG website.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check, verification of credentials and employment history, and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made subject to applicable laws, institutional policies, and BOR/USG regulations.
Equal Employment Opportunity
Dalton State College is an Equal Opportunity Institution. We prohibit discrimination on the basis of age, color, disability, national origin, race, religion, sex, or veteran status. All employment decisions are based on merit and the ability to perform the essential functions of the position.
For questions regarding this policy, contact Dalton State College's Office of Human Resources at 706-272-2034. Disability accommodations are available upon request.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
Background Check
Standard
Seniority level
Entry level
Employment type
Part-Time
Job function
Administrative
Industries
Online Audio and Video Media
Contact or apply through the appropriate site. This job description is provided for information purposes and may be subject to change.
#J-18808-Ljbffr
Location: Dalton State College
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 291077
Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelors degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs. Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.
Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.
Job Summary
This position is responsible for assisting the department of Health and Wellness with clerical duties, including faculty notification of students with contagious illnesses. Additional duties may include assisting the Dean of Students and Director of Ken White Student Health Center in the investigation of Contagious Illness student reports on campus in the event of reoccurrence of pandemic-level illness cases or direction from the University System of Georgia.
This position will work 29 hours per week and is Partially Benefit eligible.
A Complete Application Must Include
Cover letter
Resume
List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.
Review of applications will begin on October 23, 2025. The position will remain open until filled.
Minimum hourly rate $15.67
We Offer
Retirement option: Teachers Retirement Systems (TRS)
Paid vacation and sick leave
Paid parental leave
Responsibilities
Performs administrative support, receptionist and customer service functions - 75
Answers telephone, checks voicemail, returns calls.
Schedules and reschedules appointments
Greets patients/clients for both the Health and Counseling Centers.
Provides information and assistance to walk-ins, takes messages and refers to appropriate personnel.
Provides supporting clerical functions as needed to facilitate client flow within the Department of Health and Wellness
Assists with verification of immunization records for incoming students
Coordinates case management for students diagnosed with contagious illnesses - 20
Accesses student schedules in Banner to identify enrolled courses, faculty, labs etc.
Communicates return-to-campus dates to relevant faculty following diagnosis, ensuring timely and appropriate academic notification.
Serves as the designated point of contact for contagious illness tracking - 5
Tracking and reporting in the event of a pandemic-level recurrence or directive from the University System of Georgia.
Supports additional data collection and reporting efforts as requested by campus leadership and the University System of Georgia.
Required Qualifications
Educational Requirements
Associate degree or equivalent combination of education and/or related work experience is required.
Required Experience
Previous experience in working with the public
Preferred Qualifications
Experience in health-related field and firm understanding of HIPAA, FERPA, and confidentiality.
Medical Office Assistant certification.
Familiarity with Microsoft Office 365, Word, Excel, TEAMS and Dynamic Forms.
Familiarity with Medical offices or higher education.
Abilities
Knowledge, Skills, & Abilities
Excellent interpersonal skills required and ability to interact professionally with culturally diverse individuals during a time of crisis and distress.
Ability to handle confidential information with discretion and professionalism.
Ability to show empathy to distressed individuals.
Proficiency with computer and Microsoft Office 365 applications.
Adaptable at learning various software programs, e.g. Banner, Maxient, etc.
Skills
Skill in prioritizing and organizing work.
Skill in the management of files and records.
Skill in oral and written communication.
USG Core Values
The University System of Georgia is comprised of 26 institutions of higher education and the System Office. Core values are Integrity, Excellence, Accountability, and Respect. More details are available in USG policy and on-line at the USG website.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check, verification of credentials and employment history, and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made subject to applicable laws, institutional policies, and BOR/USG regulations.
Equal Employment Opportunity
Dalton State College is an Equal Opportunity Institution. We prohibit discrimination on the basis of age, color, disability, national origin, race, religion, sex, or veteran status. All employment decisions are based on merit and the ability to perform the essential functions of the position.
For questions regarding this policy, contact Dalton State College's Office of Human Resources at 706-272-2034. Disability accommodations are available upon request.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
Background Check
Standard
Seniority level
Entry level
Employment type
Part-Time
Job function
Administrative
Industries
Online Audio and Video Media
Contact or apply through the appropriate site. This job description is provided for information purposes and may be subject to change.
#J-18808-Ljbffr