Icahn Automotive
Position Summary
The Law Department Operations Administrator plays an important role in the daily operations of our Law, Loss Prevention, Employee Relations and Compliance Departments by providing a full range of administrative, clerical and project-management support. The Law Department Operations Administrator will be a creative problem-solver with strong communication skills and the ability to manage a diverse workload in a fast-paced environment.
This is an in-person position, 3 days in officerequired in Bala Cynwyd, PA.
Key Responsibilities
Supports the Law Department's litigation efforts by responding to subpoenas, assisting with discovery, managing CCTV requests, and organizing and maintaining litigation reports, dockets, and case files in accordance with recognized procedures and standards.
Manages the Law Department's online legal billing system, handles all aspects of invoicing and payments to law firms and other third parties, coordinates with Law Department and Accounting personnel on payments.
Coordinates settlement payments.
Provides administrative support including copying, scanning, faxing and mailing. Creates, formats, revises and edits legal and HR documents.
Prepares and edits correspondence, minutes, letters, memos, presentations and spreadsheets. Reviews and proofreads documents and correspondence to ensure accuracy.
Provides back-up support for Contracts Administrator, Corporate/Litigation Paralegal and other Legal/Compliance Department members as needed.
Plans and schedules meetings and travel arrangements for Law, Loss Prevention, and Employee Relations & Compliance Department personnel.
Coordinates logistics for meetings and conferences.
Completes expense reports for department personnel.
Performs other duties as assigned.
Education and Experience
Highschool Diploma/GED required
Associate's degree in related field preferred.
1–3 years of experience; candidate is required to have a minimum of 2 years of experience working in a business/office environment.
Paralegal Certificate Preferred
Strong proficiency with Microsoft Word, Excel, PowerPoint and other Office applications is required.
Knowledge, Skills and Abilities
Hands-on skills in troubleshooting and coordinating repairs or office changes.
Strong organizational, communication, and vendor management abilities.
Familiarity with building systems (HVAC, electrical, lighting) and construction practices.
Ability to work independently, multitask, and see projects through, from planning to completion.
Physical Demands/Work Environment
Excellent time management skills and the ability to prioritize work.
Excellent interpersonal skills.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Strong organizational skills with the ability to multi-task and meet deadlines.
Ability to adapt to changing priorities and demands.
Ability to effectively handle sensitive and confidential information.
Ability to work effectively as part of a team.
Sound judgment and decision-making skills.
Ability to work effectively as part of a team.
Ability to work well under pressure.
Benefits
Medical, dental, and vision benefits
Life insurance
Short Term Disability
Supplemental benefits
401(k) with company match
PTO and holiday pay
On-demand pay partner (DailyPay)
Reduced benefits availablefor part-time team members
Pep Boys is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
#LI-AE1
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This is an in-person position, 3 days in officerequired in Bala Cynwyd, PA.
Key Responsibilities
Supports the Law Department's litigation efforts by responding to subpoenas, assisting with discovery, managing CCTV requests, and organizing and maintaining litigation reports, dockets, and case files in accordance with recognized procedures and standards.
Manages the Law Department's online legal billing system, handles all aspects of invoicing and payments to law firms and other third parties, coordinates with Law Department and Accounting personnel on payments.
Coordinates settlement payments.
Provides administrative support including copying, scanning, faxing and mailing. Creates, formats, revises and edits legal and HR documents.
Prepares and edits correspondence, minutes, letters, memos, presentations and spreadsheets. Reviews and proofreads documents and correspondence to ensure accuracy.
Provides back-up support for Contracts Administrator, Corporate/Litigation Paralegal and other Legal/Compliance Department members as needed.
Plans and schedules meetings and travel arrangements for Law, Loss Prevention, and Employee Relations & Compliance Department personnel.
Coordinates logistics for meetings and conferences.
Completes expense reports for department personnel.
Performs other duties as assigned.
Education and Experience
Highschool Diploma/GED required
Associate's degree in related field preferred.
1–3 years of experience; candidate is required to have a minimum of 2 years of experience working in a business/office environment.
Paralegal Certificate Preferred
Strong proficiency with Microsoft Word, Excel, PowerPoint and other Office applications is required.
Knowledge, Skills and Abilities
Hands-on skills in troubleshooting and coordinating repairs or office changes.
Strong organizational, communication, and vendor management abilities.
Familiarity with building systems (HVAC, electrical, lighting) and construction practices.
Ability to work independently, multitask, and see projects through, from planning to completion.
Physical Demands/Work Environment
Excellent time management skills and the ability to prioritize work.
Excellent interpersonal skills.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Strong organizational skills with the ability to multi-task and meet deadlines.
Ability to adapt to changing priorities and demands.
Ability to effectively handle sensitive and confidential information.
Ability to work effectively as part of a team.
Sound judgment and decision-making skills.
Ability to work effectively as part of a team.
Ability to work well under pressure.
Benefits
Medical, dental, and vision benefits
Life insurance
Short Term Disability
Supplemental benefits
401(k) with company match
PTO and holiday pay
On-demand pay partner (DailyPay)
Reduced benefits availablefor part-time team members
Pep Boys is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
#LI-AE1
#J-18808-Ljbffr