The University of Texas at Dallas
Administrative Project Coordinator - Assessment and Guest Housing
The University of Texas at Dallas, Richardson, Texas, United States, 75080
Overview
Administrative Project Coordinator - Assessment and Guest Housing Department: Residential Life Salary Range: 44,000 - DOQ Location: UT Dallas Posting Open Date: 10/02/2025 Posting Close Date: Open Until Filled Desired Start Date: 12/01/2025 Position Status: Regular full-time Pay Basis: Monthly Summary: Under the supervision of the Associate Director for Assessment and Guest Housing, the Administrative Project Coordinator (APC) provides advanced administrative support for a complex department. Responsibilities include coordinating summer guest housing, interfacing with customers and stakeholders to provide summer housing, and supporting University Housing’s assessment efforts throughout the year. This work supports effective operation, data accuracy, and asset security through sound financial practices and appropriate internal controls.
Responsibilities
Assist Associate Director in preparing assessment tools, analyzing assessment data, and preparing relevant reports for University Housing assessment efforts.
Administrative Operations: assist with application and contract processing of summer guests of UT Dallas Housing; maintain, reconcile, monitor, and coordinate operations of a large complex fiscal budget and accounts; prepare invoices, pay vendors, oversee Marketplace transactions, maintain revenue tracking spreadsheet, and prepare deposits.
Guest Management: assist with recruitment, agreements, reservations, services, placement, invoicing, and receipt of payments; communicate with clients throughout the process; prepare and process guarantees.
Work with campus partners: maintain dining and catering reservations, make and confirm room reservations outside of Res Halls for clients, maintain dining tracking spreadsheet, compile data and develop reports to highlight application trends, monitor availability and manage guest placement, coordinate facility readiness with Housing Operations, and coordinate on-site staff assistance with Residential Life.
Other duties and responsibilities as assigned.
Qualifications
Minimum Education and Experience:
Bachelor’s degree in a related discipline and three years of administrative experience, or an equivalent combination of education and experience.
Preferred Education and Experience:
1 year experience in maintaining a large, complex budget; 3 years experience in residential life, student life, or a university setting; 3 years experience in guest management; 3 years experience in record keeping and office assistance; knowledge of surveys and other assessment methods.
Other Qualifications:
If the position requires access to critical infrastructure, ability to maintain security or integrity of the critical infrastructure is a minimum qualification.
Essential Information Remote Notice: After probation, this role may be eligible for a hybrid schedule, subject to business need and manager approval. Must be located within the DFW area and available on campus with 24 hours notice. A UT Dallas Remote Work Agreement is required within 14 days after approval.
What We Can Offer: UT Dallas is an Equal Opportunity Employer with a comprehensive benefits package, including:
Competitive salary
Internal training and development opportunities
Medical insurance – employee-only coverage for full-time employees
Vision insurance
Long-term and short-term disability coverage
Multiple retirement plan options
Generous paid time off and paid holidays
All UT Dallas employees have access to professional development resources, including memberships to Academic Impressions, LinkedIn Learning, and participation in the UT Dallas Bright Leaders Program.
Application and Equal Opportunity If you are seeking a rewarding career opportunity with great benefits, join our team!
Special Instructions Summary:
All employees are representatives of the University and are expected to display respect, civility, professionalism, and discretion in all interactions.
UT Dallas is committed to an inclusive environment and does not discriminate on the basis of race, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, disability, genetic information, or veteran status. UT Dallas provides access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request accommodation in the employment process, contact the ADA Coordinator. For nondiscrimination policy inquiries, contact the Title IX Coordinator.
Supplemental Questions Required fields are indicated with an asterisk (*).
Required Documents : Resume, Cover Letter/Letter of Application
Optional Documents : Veteran Employment Preference - Form DD-214
Human Resources, 800 West Campbell Road, AD3.418, Richardson, TX 75080-3021
#J-18808-Ljbffr
Administrative Project Coordinator - Assessment and Guest Housing Department: Residential Life Salary Range: 44,000 - DOQ Location: UT Dallas Posting Open Date: 10/02/2025 Posting Close Date: Open Until Filled Desired Start Date: 12/01/2025 Position Status: Regular full-time Pay Basis: Monthly Summary: Under the supervision of the Associate Director for Assessment and Guest Housing, the Administrative Project Coordinator (APC) provides advanced administrative support for a complex department. Responsibilities include coordinating summer guest housing, interfacing with customers and stakeholders to provide summer housing, and supporting University Housing’s assessment efforts throughout the year. This work supports effective operation, data accuracy, and asset security through sound financial practices and appropriate internal controls.
Responsibilities
Assist Associate Director in preparing assessment tools, analyzing assessment data, and preparing relevant reports for University Housing assessment efforts.
Administrative Operations: assist with application and contract processing of summer guests of UT Dallas Housing; maintain, reconcile, monitor, and coordinate operations of a large complex fiscal budget and accounts; prepare invoices, pay vendors, oversee Marketplace transactions, maintain revenue tracking spreadsheet, and prepare deposits.
Guest Management: assist with recruitment, agreements, reservations, services, placement, invoicing, and receipt of payments; communicate with clients throughout the process; prepare and process guarantees.
Work with campus partners: maintain dining and catering reservations, make and confirm room reservations outside of Res Halls for clients, maintain dining tracking spreadsheet, compile data and develop reports to highlight application trends, monitor availability and manage guest placement, coordinate facility readiness with Housing Operations, and coordinate on-site staff assistance with Residential Life.
Other duties and responsibilities as assigned.
Qualifications
Minimum Education and Experience:
Bachelor’s degree in a related discipline and three years of administrative experience, or an equivalent combination of education and experience.
Preferred Education and Experience:
1 year experience in maintaining a large, complex budget; 3 years experience in residential life, student life, or a university setting; 3 years experience in guest management; 3 years experience in record keeping and office assistance; knowledge of surveys and other assessment methods.
Other Qualifications:
If the position requires access to critical infrastructure, ability to maintain security or integrity of the critical infrastructure is a minimum qualification.
Essential Information Remote Notice: After probation, this role may be eligible for a hybrid schedule, subject to business need and manager approval. Must be located within the DFW area and available on campus with 24 hours notice. A UT Dallas Remote Work Agreement is required within 14 days after approval.
What We Can Offer: UT Dallas is an Equal Opportunity Employer with a comprehensive benefits package, including:
Competitive salary
Internal training and development opportunities
Medical insurance – employee-only coverage for full-time employees
Vision insurance
Long-term and short-term disability coverage
Multiple retirement plan options
Generous paid time off and paid holidays
All UT Dallas employees have access to professional development resources, including memberships to Academic Impressions, LinkedIn Learning, and participation in the UT Dallas Bright Leaders Program.
Application and Equal Opportunity If you are seeking a rewarding career opportunity with great benefits, join our team!
Special Instructions Summary:
All employees are representatives of the University and are expected to display respect, civility, professionalism, and discretion in all interactions.
UT Dallas is committed to an inclusive environment and does not discriminate on the basis of race, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, disability, genetic information, or veteran status. UT Dallas provides access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request accommodation in the employment process, contact the ADA Coordinator. For nondiscrimination policy inquiries, contact the Title IX Coordinator.
Supplemental Questions Required fields are indicated with an asterisk (*).
Required Documents : Resume, Cover Letter/Letter of Application
Optional Documents : Veteran Employment Preference - Form DD-214
Human Resources, 800 West Campbell Road, AD3.418, Richardson, TX 75080-3021
#J-18808-Ljbffr