CodeMax Behavioral Health Billing
Assistant Bookkeeper/Office Assistant
CodeMax Behavioral Health Billing, Los Angeles, California, United States, 90079
Assistant Bookkeeper/Office Assistant – CodeMax Behavioral Health Billing
Reports to:
Front Office Supervisor
Employment Status:
Full-time
Classification:
Non-exempt
Location:
Van Nuys, CA – ONSITE
Position Summary The Assistant Bookkeeper/Office Assistant is responsible for performing daily financial record-keeping, with a key duty being the collection, preparation, and secure mailing of bank deposits. This position will also receive, sort, and process incoming mail containing checks and payment documents, accurately enter data, scan documents, and prepare deposits to streamline client receivables.
Key Responsibilities
Mail Handling: Open, sort and extract payments and remittance documents from incoming mail. Pick up and drop off mail on a daily basis.
Data Entry & Processing: Accurately input payment details and transaction information into specialized systems and software.
Document Scanning: Utilize scanning equipment to digitize checks and other documents for processing and archival.
Deposit Preparation: Prepare daily bank deposit slips by compiling payment data and verifying receipts to ensure accuracy. Bundle cash, checks, and other payment forms for bank run deposit as well as pick up and drop off mail daily.
Reconciliation & Reporting: Balance transactions, perform basic reporting and assist with resolving payment discrepancies.
Filing and Documentation: Maintain an organized and accurate filing system for all financial records, invoices, and receipts in either physical or electronic format.
Confidentiality: Maintain the highest level of confidentiality when handling sensitive financial information.
Other duties assigned by the department supervisor and/or management team.
Required Skills & Qualifications
High level of accuracy and exceptional attention to detail.
High level of integrity and trustworthiness for handling financial documents.
Strong organizational and time management skills with the ability to handle multiple tasks effectively.
Capacity to collaborate effectively with other departments and team members in a secure, team‑oriented environment.
Education and Experience / Other
High school diploma or equivalent. College degree a plus.
Relevant experience in bookkeeping or accounting.
Experience in a medical or billing office environment.
Operating proficiency with Office 365 applications.
Managed and communicated confidential information.
Greet people with a friendly and welcoming demeanor.
Must own vehicle with valid CA driver license, current auto insurance in your name, and current registration.
Benefits
Health Insurance
Vision Insurance
Dental Insurance
401(k) plan with matching contributions
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Front Office Supervisor
Employment Status:
Full-time
Classification:
Non-exempt
Location:
Van Nuys, CA – ONSITE
Position Summary The Assistant Bookkeeper/Office Assistant is responsible for performing daily financial record-keeping, with a key duty being the collection, preparation, and secure mailing of bank deposits. This position will also receive, sort, and process incoming mail containing checks and payment documents, accurately enter data, scan documents, and prepare deposits to streamline client receivables.
Key Responsibilities
Mail Handling: Open, sort and extract payments and remittance documents from incoming mail. Pick up and drop off mail on a daily basis.
Data Entry & Processing: Accurately input payment details and transaction information into specialized systems and software.
Document Scanning: Utilize scanning equipment to digitize checks and other documents for processing and archival.
Deposit Preparation: Prepare daily bank deposit slips by compiling payment data and verifying receipts to ensure accuracy. Bundle cash, checks, and other payment forms for bank run deposit as well as pick up and drop off mail daily.
Reconciliation & Reporting: Balance transactions, perform basic reporting and assist with resolving payment discrepancies.
Filing and Documentation: Maintain an organized and accurate filing system for all financial records, invoices, and receipts in either physical or electronic format.
Confidentiality: Maintain the highest level of confidentiality when handling sensitive financial information.
Other duties assigned by the department supervisor and/or management team.
Required Skills & Qualifications
High level of accuracy and exceptional attention to detail.
High level of integrity and trustworthiness for handling financial documents.
Strong organizational and time management skills with the ability to handle multiple tasks effectively.
Capacity to collaborate effectively with other departments and team members in a secure, team‑oriented environment.
Education and Experience / Other
High school diploma or equivalent. College degree a plus.
Relevant experience in bookkeeping or accounting.
Experience in a medical or billing office environment.
Operating proficiency with Office 365 applications.
Managed and communicated confidential information.
Greet people with a friendly and welcoming demeanor.
Must own vehicle with valid CA driver license, current auto insurance in your name, and current registration.
Benefits
Health Insurance
Vision Insurance
Dental Insurance
401(k) plan with matching contributions
#J-18808-Ljbffr