Office Coordinator of Clinical Nursing

Overview Monmouth University is seeking applications for a full-time Office Coordinator in the Nursing department. This is an in-person, on-campus, non-remote position located at Monmouth University Main Campus, 400 Cedar Ave, West Long Branch, NJ 07764, USA. Responsibilities Answer telephones, route calls, and maintain the message center. Assist with the maintenance of address, communication, calendar files, filing systems, and student-related documents; process correspondence, course syllabi, student-related forms, faculty-related documents, book orders, and other items as needed. Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Take messages and route callers/students to appropriate service areas for assistance. Perform clerical duties, including preparing meeting minutes, agendas, and other correspondence, forms, and reports. Sort and distribute mail, and perform photocopying, faxing, and filing. Arrange and confirm meetings; provide logistical support such as travel arrangements, room scheduling, audio/visual, and food ordering. Assist students and faculty with coordinating advising, scheduling, and registering of classes, and preparation of forms for approval. Assist with the maintenance of the departmental budget; prepare budget revisions as directed; prepare and process expense vouchers, purchase orders, contracted and professional services forms, and purchase requisitions, and maintain records of these. Coordinate book orders and obtain complimentary copies of textbooks and associated teaching materials. Maintain department filing systems and update databases for addresses, communications, syllabi, and other forms and documents. Provide support for office functions related to the department, including recruiting events, guest speakers, and student awards. Assist student organizations and clubs in the department with programs, room reservations, food orders, and flyer distribution. Assist the Office Coordinator for Clinical Placements during high-volume periods; collect clinical requirements for BSN faculty/instructors. Create and maintain databases and filing systems for accreditation. Other duties as assigned. Minimum Qualifications Three plus (3+) years of related experience. Ability to interact with students, University personnel, and outside constituencies as necessary. Ability to handle multiple tasks simultaneously and effectively. Ability to follow directions, work independently, and function as a team player. Able to organize and maintain records for long-term documentation for accreditation. Strong organizational skills and ability to keep excellent records. Preferred Qualifications Experience in an educational setting. Familiarity with nursing/medical terminology. Application Process Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Professional References Optional Documents: None Notes Please keep in mind that a job posted as “Open until filled” may close at any time without notice. Submit your application and all required documentation as soon as possible to ensure consideration for the posted position. Compensation and Benefits $22.53 per hour (external rate) $23.89 per hour (internal rate) 403(b) Retirement Plan (8% employer contribution) Medical, Dental & Vision Insurance Benefits Tuition Remission for employee upon hire (max of one 3-credit course per semester) Tuition Remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment Generous Paid Time Off Employer paid Short & Long-Term Disability Employer-sponsored Life Insurance Employee Assistance Program (EAP), FSA, Telehealth and more Union

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Grade Grade: 9 Contact Questions regarding this search should be directed to: [Please insert contact information if available] Equal Opportunity Employer This employer is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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