JLL
Job Summary
This position will be responsible for providing support to Producers (Brokers) and Production Support in the marketing of commercial real estate transactions from start to finish.
The role will partner with Producers, Analysts, and Associates to help ensure the Team’s overall success in a fast‑paced environment.
Main Responsibilities
Provide administrative and production support, including typing correspondence (letters, memos, reports, etc.) via e‑mail, blasts, scans, leap‑files, and more.
Schedule appointments, conference calls, and set itineraries for Producers’ external and internal meetings.
Organize Producers’ calendars, make travel arrangements, and process expense reports.
Assist Producers and Analysts in preparing marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client‑specific research.
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Maintain internal web‑based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e‑mail blasts.
Take initiative to support Producers with high‑priority projects, identify problems, and alert team members; respond to client inquiries and provide information as needed.
Organize and file important deal‑related correspondence.
Coordinate graphic design with the design team.
Provide backup support to other Administrative Assistants as needed.
Must be able to work occasional overtime on short notice.
Perform other duties as assigned.
Experience Required
Minimum 0–3 years of related administrative, marketing, or communications experience.
Excellent communication, organizational, grammatical, and time‑management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast‑paced, team‑oriented environment.
Demonstrated problem‑solving, decision‑making, and analytical skills.
Commercial real estate experience preferred.
Education
Real estate/finance background preferred.
Bachelor’s degree a plus or high‑school graduate with relevant experience.
Computer Skills
Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).
Database experience a plus.
Environment
Office setting – use of computers, copiers, and scanners.
Full‑time, on‑site position.
Hourly, non‑exempt role eligible for pre‑approved overtime for work exceeding 40 hours.
Benefits
401(k) plan with matching company contributions.
Comprehensive medical, dental & vision care.
Paid parental leave at 100% of salary.
Paid time off and company holidays.
Early access to earned wages through Daily Pay.
Location On‑site – Houston, TX
Job Tags CMG
Equal Opportunity Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
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The role will partner with Producers, Analysts, and Associates to help ensure the Team’s overall success in a fast‑paced environment.
Main Responsibilities
Provide administrative and production support, including typing correspondence (letters, memos, reports, etc.) via e‑mail, blasts, scans, leap‑files, and more.
Schedule appointments, conference calls, and set itineraries for Producers’ external and internal meetings.
Organize Producers’ calendars, make travel arrangements, and process expense reports.
Assist Producers and Analysts in preparing marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client‑specific research.
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Maintain internal web‑based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e‑mail blasts.
Take initiative to support Producers with high‑priority projects, identify problems, and alert team members; respond to client inquiries and provide information as needed.
Organize and file important deal‑related correspondence.
Coordinate graphic design with the design team.
Provide backup support to other Administrative Assistants as needed.
Must be able to work occasional overtime on short notice.
Perform other duties as assigned.
Experience Required
Minimum 0–3 years of related administrative, marketing, or communications experience.
Excellent communication, organizational, grammatical, and time‑management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast‑paced, team‑oriented environment.
Demonstrated problem‑solving, decision‑making, and analytical skills.
Commercial real estate experience preferred.
Education
Real estate/finance background preferred.
Bachelor’s degree a plus or high‑school graduate with relevant experience.
Computer Skills
Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).
Database experience a plus.
Environment
Office setting – use of computers, copiers, and scanners.
Full‑time, on‑site position.
Hourly, non‑exempt role eligible for pre‑approved overtime for work exceeding 40 hours.
Benefits
401(k) plan with matching company contributions.
Comprehensive medical, dental & vision care.
Paid parental leave at 100% of salary.
Paid time off and company holidays.
Early access to earned wages through Daily Pay.
Location On‑site – Houston, TX
Job Tags CMG
Equal Opportunity Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
#J-18808-Ljbffr