Office Manager/Executive Assistant

Location: Midtown 5 days in office Job Summary: The Office Manager / Executive Assistant plays a critical role in supporting the sales team at [Hedge Fund]. This multifaceted position combines office management and administrative responsibilities to ensure the smooth and efficient operation of the sales department. Key Responsibilities: Office Management: Office Management: Manage office facilities, including supplies, equipment, and maintenance. Ensure that the office is organized and well-maintained. Vendor Management: Oversee relationships with office vendors and service providers, including IT, cleaning, and maintenance companies. Budget and Expense Control: Monitor and manage office-related expenses within budgetary guidelines. Executive Assistant: Calendar and Schedule Management: Manage the sales team’s calendars, coordinate appointments, and assist in scheduling meetings and client interactions. Travel Arrangements: Arrange and coordinate travel logistics for sales team members, including booking flights, accommodations, and transportation. Document Preparation: Assist in preparing presentations, reports, and correspondence, ensuring accuracy and professionalism. Communication: Serve as the primary point of contact for internal and external communications, filtering and prioritizing incoming messages and phone calls. Meeting Support: Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and distribute minutes as needed. Client Interaction: Provide support in managing client interactions, maintaining client records, and facilitating communications with clients. Qualifications: Proven experience as an office manager and executive assistant in a professional environment, preferably in the financial industry. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. A proactive and adaptable approach to tasks and problem-solving. Attention to detail and the ability to maintain confidentiality. Education: A bachelor’s degree in business, administration, or a related field is preferred. Job ID:

15571 Apply First Name

Last Name

Email

Cell Phone

Resume Accepted file types are DOC, DOCX, PDF. Max file size 10MB Upload Your Resume

Currently Employed: —Please choose an option— U.S. Citizen or have proof of legal authorization to work in the U.S.? —Please choose an option— How did you hear about us? —Please choose an option—

If you were Referred, who referred you? If you chose Other above, please describe.

#J-18808-Ljbffr