Diversified Project Services International, Inc. (DPSI)
AP/AR Coordinator
Diversified Project Services International, Inc. (DPSI), Bakersfield, California, United States, 93399
AP/AR Coordinator
Are you looking for a fast-paced, collaborative work environment with plenty of opportunities for career growth? If so, DPSI, an established multi-discipline firm of engineering, land surveying, inspection, construction and safety professionals might have the perfect opportunity for you! We’re seeking an assertive and detail-oriented AP/AR Coordinator to join our Bakersfield office. DPSI offers an extensive benefits package, 401k options with employer matching, career development, and more!
Base Pay Range $25.00/yr - $30.00/yr
Job Description The AP/AR Coordinator is responsible for the accurate and timely processing of the company’s accounts payable and receivable functions, supporting the Controller and project management team to ensure compliance with internal financial controls, client contract terms, and company policies. This role contributes to maintaining smooth accounting operations and positive relationships with clients and vendors.
Essential Job Functions Accounts Receivable
Prepare and distribute client invoices weekly in accordance with established billing schedules.
Enter AR invoices into client billing portals and maintain supporting documentation.
Collaborate with project management staff for billing approvals, client requests, and job cost adjustments.
Review project setup for accuracy and compliance with company policies.
Track and follow up on outstanding invoices; maintain AR aging and collection logs.
Accounts Payable
Process vendor invoices and employee reimbursements following internal approval procedures.
Maintain accurate vendor files; manage vendor setup and ensure W-9 and insurance compliance.
Process in-person DMV registration payments and other local disbursements.
Prepare and assist with check runs and electronic payments.
Reconcile vendor statements and resolve discrepancies.
General Accounting Support
Assist with payroll processing, timecard verification, and employee reimbursements.
Support internal and external audits by providing documentation as needed.
Maintain organized accounting records in compliance with retention policies.
Provide administrative support to the Controller and Payroll.
Requirements Experience Required
Minimum 2-4 years of relevant accounting experience (engineering or professional services industries preferred)
Experience with Deltek Ajera or similar ERP system preferred.
Payroll experience preferred
Education Required
Associates degree in Accounting, Finance, or related field (Bachelor’s preferred).
California Notary Public license preferred.
Skills
Proficiency with Microsoft Excel, Outlook, and accounting software.
Solid understanding of general accounting practices and GAAP principles.
Strong data entry accuracy and attention to detail.
Excellent written and verbal communication skills.
Effective time management and ability to meet deadlines.
Experience preparing invoices and processing vendor payments.
Integrity and Confidentiality:
Handles sensitive financial information with discretion and professionalism.
Organization:
Manages multiple priorities while maintaining accuracy and compliance.
Collaboration:
Works cooperatively with project managers, vendors, and internal departments.
Problem Solving:
Identifies discrepancies, researches causes, and proposes corrective actions.
Adaptability:
Adjusts to changing priorities, systems, and client requirements.
Service Orientation:
Maintains a helpful and positive attitude in interactions with clients and colleagues.
100% company-paid employee medical, dental, vision and life insurance, as well as long-term disability benefits.
Vacation / sick plans and paid holidays.
Robust 401k plan with a generous company match.
Collaborative, friendly fun environment for our employees to thrive in.
Working Condition Normal working conditions, absent extreme factors.
Note The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Equal Employment Opportunity DPSI is an equal opportunity employer committed to a diverse and inclusive workplace. We prohibit discrimination against any employee or applicant based on race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, marital status, military or veteran status, or any other status protected by federal, state, or local laws.
Seniority Level Associate
Employment Type Full-time
Job Function Finance, Administrative, and General Business
Industries Engineering Services and Professional Services
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Base Pay Range $25.00/yr - $30.00/yr
Job Description The AP/AR Coordinator is responsible for the accurate and timely processing of the company’s accounts payable and receivable functions, supporting the Controller and project management team to ensure compliance with internal financial controls, client contract terms, and company policies. This role contributes to maintaining smooth accounting operations and positive relationships with clients and vendors.
Essential Job Functions Accounts Receivable
Prepare and distribute client invoices weekly in accordance with established billing schedules.
Enter AR invoices into client billing portals and maintain supporting documentation.
Collaborate with project management staff for billing approvals, client requests, and job cost adjustments.
Review project setup for accuracy and compliance with company policies.
Track and follow up on outstanding invoices; maintain AR aging and collection logs.
Accounts Payable
Process vendor invoices and employee reimbursements following internal approval procedures.
Maintain accurate vendor files; manage vendor setup and ensure W-9 and insurance compliance.
Process in-person DMV registration payments and other local disbursements.
Prepare and assist with check runs and electronic payments.
Reconcile vendor statements and resolve discrepancies.
General Accounting Support
Assist with payroll processing, timecard verification, and employee reimbursements.
Support internal and external audits by providing documentation as needed.
Maintain organized accounting records in compliance with retention policies.
Provide administrative support to the Controller and Payroll.
Requirements Experience Required
Minimum 2-4 years of relevant accounting experience (engineering or professional services industries preferred)
Experience with Deltek Ajera or similar ERP system preferred.
Payroll experience preferred
Education Required
Associates degree in Accounting, Finance, or related field (Bachelor’s preferred).
California Notary Public license preferred.
Skills
Proficiency with Microsoft Excel, Outlook, and accounting software.
Solid understanding of general accounting practices and GAAP principles.
Strong data entry accuracy and attention to detail.
Excellent written and verbal communication skills.
Effective time management and ability to meet deadlines.
Experience preparing invoices and processing vendor payments.
Integrity and Confidentiality:
Handles sensitive financial information with discretion and professionalism.
Organization:
Manages multiple priorities while maintaining accuracy and compliance.
Collaboration:
Works cooperatively with project managers, vendors, and internal departments.
Problem Solving:
Identifies discrepancies, researches causes, and proposes corrective actions.
Adaptability:
Adjusts to changing priorities, systems, and client requirements.
Service Orientation:
Maintains a helpful and positive attitude in interactions with clients and colleagues.
100% company-paid employee medical, dental, vision and life insurance, as well as long-term disability benefits.
Vacation / sick plans and paid holidays.
Robust 401k plan with a generous company match.
Collaborative, friendly fun environment for our employees to thrive in.
Working Condition Normal working conditions, absent extreme factors.
Note The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Equal Employment Opportunity DPSI is an equal opportunity employer committed to a diverse and inclusive workplace. We prohibit discrimination against any employee or applicant based on race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, marital status, military or veteran status, or any other status protected by federal, state, or local laws.
Seniority Level Associate
Employment Type Full-time
Job Function Finance, Administrative, and General Business
Industries Engineering Services and Professional Services
#J-18808-Ljbffr