City of Palmdale, California
DESCRIPTION
The Buyer performs professional and para‑professional purchasing duties in support of the centralized purchasing of materials, supplies, equipment, and services for use by City departments. The role involves consulting with departments to assess requirements and develop specifications, preparing and conducting formal and informal competitive solicitations, and developing and administering contracts. The Senior Buyer performs professional purchasing, administrative, technical and analytical support for the Finance Division; conducts complex procurement and contract administration projects and programs; and performs comprehensive research.
Salary Range:
$37.61 to $48.01 (expected hiring range: $37.61 to $41.48).
Essential Duties
Maintain the City's Municipal Code relating to Purchasing.
Analyze, evaluate and make recommendations for solicitation awards for the purchase of goods and services used by City departments.
Prepare and conduct formal and informal solicitations for assigned City Departments.
Maintain a variety of records relating to the procurement function; prepare reports and correspondence.
Provide liaison assistance between City departments and vendors; and provide guidance to City departments according to their needs and requirements.
Establish contracts utilizing standard language and templates; or by working closely with the City Attorney’s office.
Administer contracts to ensure that goods and services are compliant with contract and bid specifications.
Conduct research on market conditions, product developments, and relative merits of individual products and vendors.
Generate a bidders’ list to notify vendors of opportunities to bid.
Prepare formal solicitations and specifications for Bids and Proposals for acquisition of a wide variety of goods and services utilized by City departments.
Review proposals and bids for cost effectiveness and conformance to specifications.
Prepare and update Purchasing procedures.
Assist with the preparation and review of documents.
Administer Citywide purchasing programs, including Pcard, Travel and Fleet card and Fixed Asset database.
Perform related duties as assigned.
Qualifications Knowledge of:
Principles and practices of purchasing and contract administration.
Techniques of organization and planning.
Basic record keeping, statistics, and data processing principles.
Public procurement and contract laws and regulations.
Research and negotiation methods and techniques.
Methods of purchasing by specifications and competitive bidding.
Characteristics of materials, supplies and equipment used by public agencies.
Standard office procedures, methods and computer software applications.
Experience and Education:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be two years of increasingly responsible purchasing and contract administration experience, preferably with a municipal agency.
Equivalent to an Associate's degree from an accredited college with major coursework in business, public administration, accounting, or a related field. Additional qualifying experience may substitute for the education on a year‑for‑year basis.
License or Certificate:
Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative transportation methods to perform the essential duties of the position.
The Institute for Supply Management (I.S.M.) certification through Accredited Purchasing Practitioner (A.P.P.) or National Institute of Government Purchasing (N.I.G.P.) equivalent certification desired.
The Institute for Supply Management (I.S.M.) certification through Certified Purchasing Manager (C.P.M.) or National Institute of Government Purchasing (N.I.G.P.) equivalent certification desired.
Working Conditions Physical Demands: Frequent use of keyboard; frequent sitting for long periods; occasional climbing, bending, standing, walking, and squatting; lifting up to 10 pounds frequently, up to 40 pounds occasionally; frequent reading and close‑up work; frequent writing; frequent grasping, holding, and reaching; frequent hearing and talking. Environmental conditions include frequent exposure to noise. Work is performed in a typical temperature‑controlled office environment subject to typical office noise. Positions may require occasional overtime, weekend work, and rare travel.
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Salary Range:
$37.61 to $48.01 (expected hiring range: $37.61 to $41.48).
Essential Duties
Maintain the City's Municipal Code relating to Purchasing.
Analyze, evaluate and make recommendations for solicitation awards for the purchase of goods and services used by City departments.
Prepare and conduct formal and informal solicitations for assigned City Departments.
Maintain a variety of records relating to the procurement function; prepare reports and correspondence.
Provide liaison assistance between City departments and vendors; and provide guidance to City departments according to their needs and requirements.
Establish contracts utilizing standard language and templates; or by working closely with the City Attorney’s office.
Administer contracts to ensure that goods and services are compliant with contract and bid specifications.
Conduct research on market conditions, product developments, and relative merits of individual products and vendors.
Generate a bidders’ list to notify vendors of opportunities to bid.
Prepare formal solicitations and specifications for Bids and Proposals for acquisition of a wide variety of goods and services utilized by City departments.
Review proposals and bids for cost effectiveness and conformance to specifications.
Prepare and update Purchasing procedures.
Assist with the preparation and review of documents.
Administer Citywide purchasing programs, including Pcard, Travel and Fleet card and Fixed Asset database.
Perform related duties as assigned.
Qualifications Knowledge of:
Principles and practices of purchasing and contract administration.
Techniques of organization and planning.
Basic record keeping, statistics, and data processing principles.
Public procurement and contract laws and regulations.
Research and negotiation methods and techniques.
Methods of purchasing by specifications and competitive bidding.
Characteristics of materials, supplies and equipment used by public agencies.
Standard office procedures, methods and computer software applications.
Experience and Education:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be two years of increasingly responsible purchasing and contract administration experience, preferably with a municipal agency.
Equivalent to an Associate's degree from an accredited college with major coursework in business, public administration, accounting, or a related field. Additional qualifying experience may substitute for the education on a year‑for‑year basis.
License or Certificate:
Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative transportation methods to perform the essential duties of the position.
The Institute for Supply Management (I.S.M.) certification through Accredited Purchasing Practitioner (A.P.P.) or National Institute of Government Purchasing (N.I.G.P.) equivalent certification desired.
The Institute for Supply Management (I.S.M.) certification through Certified Purchasing Manager (C.P.M.) or National Institute of Government Purchasing (N.I.G.P.) equivalent certification desired.
Working Conditions Physical Demands: Frequent use of keyboard; frequent sitting for long periods; occasional climbing, bending, standing, walking, and squatting; lifting up to 10 pounds frequently, up to 40 pounds occasionally; frequent reading and close‑up work; frequent writing; frequent grasping, holding, and reaching; frequent hearing and talking. Environmental conditions include frequent exposure to noise. Work is performed in a typical temperature‑controlled office environment subject to typical office noise. Positions may require occasional overtime, weekend work, and rare travel.
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