New River Community College
Office Coordinator of Clinical Placements
New River Community College, West Long Branch, New Jersey, us, 07764
Office Coordinator of Clinical Placements
Monmouth University is seeking an Office Coordinator of Clinical Placements in the Physician Assistant department. The role is part of the clinical team that supports the Graduate Physician Assistant program by creating and maintaining the clinical student schedule and ensuring compliance with accreditation, affiliation agreements, and clinical placement requirements. Additional Application Material Required
Resume or Curriculum Vitae Cover Letter Professional References Optional Documents
None Responsibilities
Provide a high level of customer service to students, faculty, preceptors, site coordinators and visitors both in person and by phone, and assist with general questions regarding department procedures, clinical sites, rotations, the EXXAT Data Management system, and other requests. Serve as the primary contact for the EXXAT Data Management system used to manage many aspects of the clinical experience. Create, maintain and update data in the system, including user profiles, clinical sites, preceptors, students, placements and evaluations. Collect and maintain accurate records of immunizations, background checks, liability insurance and other documentation needed for clinical placements. Collect appropriate documentation for preceptors and clinical sites such as board certification, credentialing, demographics and student capacity; coordinate and secure affiliation agreements and maintain and track communications with clinical sites. Assist with accreditation documentation initially and ongoing. Coordinate the clinical schedule in EXXAT, which serves as an administrative portal for student placement on clerkship activities. Resolve issues that may occur such as loss of a clinical site. Create and run various reports in the EXXAT system, such as clinical clerkship and summative evaluation reports necessary for self‑assessment processes and accreditation requirements. Create, update and maintain processes in the EXXAT system related to student progress in clinical rotations, completion of student evaluations of clinical sites and preceptors, and completion of preceptor evaluations of students. Maintain the program’s clinical handbook and policies. Maintain the program’s EXXAT webpage which includes all program handbooks, committee meeting minutes, class meeting minutes and other relevant information. Other duties and special projects as assigned. Minimum Qualifications
Four (4) years of related experience. Intermediate level knowledge of MS Word/Excel 2016. Must be able to interact with students, university personnel and external constituencies in a positive, customer‑service oriented style. Must be able to handle multiple tasks simultaneously and effectively. Ability to follow directions, work independently, as well as function as a team player. Ability to learn new software quickly and utilize a variety of computer software programs to complete assigned tasks successfully. Excellent interpersonal, organizational, and communication skills. Must be able to treat confidential and sensitive information appropriately. Preferred Qualifications
Intermediate level knowledge of MS Teams. Experience in an educational setting. Familiarity with medical terminology. Familiarity with clinical scheduling. Questions regarding this search should be directed to Barbara Santos at bsantos@monmouth.edu or 732‑263‑5629. Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Benefits
403(b) Retirement Plan (8% employer contribution) Medical, Dental & Vision Insurance Benefits Tuition Remission for employee upon hire (max one 3 credit course per semester) Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment Generous Paid Time Off Employer paid Short & Long‑Term Disability Employer sponsored Life Insurance Employee Assistance Program (EAP), FSA, Telehealth and more Department: School of Nursing & Health Studies – PA Program Work Schedule: Monday through Friday Total Weeks Per Year: 52 weeks Hours Per Week: 36.25 hours Expected Salary: $24.17 per hour Union: OPEIU – Grade 10 (Initiation fee and monthly dues) Job Posting Close Date: Open Until Filled To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=354cba31-b53c-49ef-abc7-4078bcaf5f60 Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Monmouth University is seeking an Office Coordinator of Clinical Placements in the Physician Assistant department. The role is part of the clinical team that supports the Graduate Physician Assistant program by creating and maintaining the clinical student schedule and ensuring compliance with accreditation, affiliation agreements, and clinical placement requirements. Additional Application Material Required
Resume or Curriculum Vitae Cover Letter Professional References Optional Documents
None Responsibilities
Provide a high level of customer service to students, faculty, preceptors, site coordinators and visitors both in person and by phone, and assist with general questions regarding department procedures, clinical sites, rotations, the EXXAT Data Management system, and other requests. Serve as the primary contact for the EXXAT Data Management system used to manage many aspects of the clinical experience. Create, maintain and update data in the system, including user profiles, clinical sites, preceptors, students, placements and evaluations. Collect and maintain accurate records of immunizations, background checks, liability insurance and other documentation needed for clinical placements. Collect appropriate documentation for preceptors and clinical sites such as board certification, credentialing, demographics and student capacity; coordinate and secure affiliation agreements and maintain and track communications with clinical sites. Assist with accreditation documentation initially and ongoing. Coordinate the clinical schedule in EXXAT, which serves as an administrative portal for student placement on clerkship activities. Resolve issues that may occur such as loss of a clinical site. Create and run various reports in the EXXAT system, such as clinical clerkship and summative evaluation reports necessary for self‑assessment processes and accreditation requirements. Create, update and maintain processes in the EXXAT system related to student progress in clinical rotations, completion of student evaluations of clinical sites and preceptors, and completion of preceptor evaluations of students. Maintain the program’s clinical handbook and policies. Maintain the program’s EXXAT webpage which includes all program handbooks, committee meeting minutes, class meeting minutes and other relevant information. Other duties and special projects as assigned. Minimum Qualifications
Four (4) years of related experience. Intermediate level knowledge of MS Word/Excel 2016. Must be able to interact with students, university personnel and external constituencies in a positive, customer‑service oriented style. Must be able to handle multiple tasks simultaneously and effectively. Ability to follow directions, work independently, as well as function as a team player. Ability to learn new software quickly and utilize a variety of computer software programs to complete assigned tasks successfully. Excellent interpersonal, organizational, and communication skills. Must be able to treat confidential and sensitive information appropriately. Preferred Qualifications
Intermediate level knowledge of MS Teams. Experience in an educational setting. Familiarity with medical terminology. Familiarity with clinical scheduling. Questions regarding this search should be directed to Barbara Santos at bsantos@monmouth.edu or 732‑263‑5629. Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Benefits
403(b) Retirement Plan (8% employer contribution) Medical, Dental & Vision Insurance Benefits Tuition Remission for employee upon hire (max one 3 credit course per semester) Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment Generous Paid Time Off Employer paid Short & Long‑Term Disability Employer sponsored Life Insurance Employee Assistance Program (EAP), FSA, Telehealth and more Department: School of Nursing & Health Studies – PA Program Work Schedule: Monday through Friday Total Weeks Per Year: 52 weeks Hours Per Week: 36.25 hours Expected Salary: $24.17 per hour Union: OPEIU – Grade 10 (Initiation fee and monthly dues) Job Posting Close Date: Open Until Filled To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=354cba31-b53c-49ef-abc7-4078bcaf5f60 Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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