Maintenance /Facilities Coordinator

The Housing Authority of Florence is seeking a detail-oriented and proactive Maintenance Facilities Coordinator to coordinate maintenance services, perform property inspections, and manage vendor contracts. This position plays a key role in ensuring all public housing properties are maintained to HUD standards and local code requirements. Key Responsibilities: Coordinate routine and emergency maintenance requests across all agency properties. Schedule, conduct, and document facility inspections for compliance, safety, and preventive maintenance. Prepare maintenance reports, inspection logs, and ensure timely follow-up on identified deficiencies. Draft, manage, and track service contracts with third-party vendors (HVAC, plumbing, pest control, landscaping, etc. Assist in procurement processes including RFQs, bid reviews, and vendor selection. Monitor contractor performance and ensure contract compliance. Support the Director of Facilities in budget planning and capital project coordination. Maintain maintenance records, warranties, and asset inventories using property management software. Communicate professionally with residents, vendors, and staff to ensure high-quality service delivery. Ensuring vacant units are turned/prepared to meet HQS and Inspire standards. Qualifications: High school diploma or GED required; associate's or technical degree preferred. 3+ years of experience in facilities maintenance coordination or property management. Proven experience in facilities coordinator or a related field. Working knowledge of building systems (HVAC, plumbing, electrical, etc.). Knowledge of maintenance management practices and procedures. Experience drafting and managing contracts and vendor agreements. Proficient in Microsoft Office Suite and maintenance management software. Excellent organizational, communication, and recordkeeping skills. Ability to fabricate components as necessary for repairs or improvements. Excellent communication skills, both verbal and written, with a focus on teamwork. Strong problem-solving skills and attention to detail in all aspects of work. Valid driver's license and reliable transportation required. Knowledge of HUD regulations and housing authority operations a plus. If you are interested submit resume and letter of interest to: Name:

Cynthia J. Willoughby/HR Administrator Open until a qualified candidate is hired. Equal Opportunity Employer (July 28, 2025)

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