The University of Texas at Austin
Administrative Manager
Hiring Department:
College of Pharmacy
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Dec 01, 2025
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Details The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes insurance and Teachers Retirement System retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness federal program; flexible work arrangements and more.
The College of Pharmacy welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
Although this position may perform some work remotely, as determined by supervisor and needs of the college, the Administrative Manager role will require primary on-campus in-person work. Flexible work arrangements are available in the College of Pharmacy.
This position will occasionally require working additional hours or weekends to complete time‑sensitive projects and events.
Must be eligible to work in the US on a full‑time basis for any employer without sponsorship.
Purpose The Administrative Manager reports to the Senior Associate Dean for Academic Affairs, provides support and management for the Academic Affairs Office, and is responsible for all aspects of the academic year cycle.
Responsibilities
Serve as the point of contact and customer service manager for the Senior Associate Dean for Academic Affairs portfolio in the College of Pharmacy. Supervise staff that support academic processes, including data maintenance, systems, compliance, and administration for the academic affairs portfolio and subunits.
Provide or supervise executive level administrative coordination to the Senior Associate Dean, including portfolio travel, procurement, calendar, class preparation, committees and administrative meetings.
Manage all aspects of the academic year cycle, including course scheduling, teaching load reporting, course instructor surveys, grade reporting, and textbooks. Liaise frequently with Registrar, Enrollment Management and other offices to execute critical annual projects. Maintain PHR and PGS course inventory, including submitting changes and course catalog. Manage registration restrictions and prioritizations to ensure standards and prerequisites for curriculum are defined.
Collaborate with managers in other dean unit portfolios as appropriate on classroom space, student employment, or operations. Process Workday assignments for student employment. Provide support and staff backup as necessary for other areas of the dean’s units.
Other relevant functions as assigned.
Required Qualifications
Bachelor's degree in a related field. Three to five years of related management experience within a large organization.
Excellent verbal and written communication skills.
Demonstrated ability to accurately multi‑task in a dynamic, fast‑paced environment under pressure of stress and multiple deadlines.
Ability to meet deadlines with a large degree of independence.
Professional demeanor, superior organizational skills, and attention to detail.
Ability to appropriately handle confidential information.
Ability to effectively use Microsoft 365 suite, including Word, Excel, and Outlook.
Preferred Qualifications
Experience in higher education administration.
Experience utilizing UT Austin Registrar resources and tools.
Salary Range
$72,000+ depending on qualifications.
Working Conditions
Open office environment.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Will be occasionally required to work after hours and on weekends for events or programming.
Required Materials
Resume/CV.
Letter of Interest.
List of 3 Professional References, at least one of which must be from a direct supervisor.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not disclose or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197.
#J-18808-Ljbffr
College of Pharmacy
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Dec 01, 2025
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Details The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes insurance and Teachers Retirement System retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness federal program; flexible work arrangements and more.
The College of Pharmacy welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
Although this position may perform some work remotely, as determined by supervisor and needs of the college, the Administrative Manager role will require primary on-campus in-person work. Flexible work arrangements are available in the College of Pharmacy.
This position will occasionally require working additional hours or weekends to complete time‑sensitive projects and events.
Must be eligible to work in the US on a full‑time basis for any employer without sponsorship.
Purpose The Administrative Manager reports to the Senior Associate Dean for Academic Affairs, provides support and management for the Academic Affairs Office, and is responsible for all aspects of the academic year cycle.
Responsibilities
Serve as the point of contact and customer service manager for the Senior Associate Dean for Academic Affairs portfolio in the College of Pharmacy. Supervise staff that support academic processes, including data maintenance, systems, compliance, and administration for the academic affairs portfolio and subunits.
Provide or supervise executive level administrative coordination to the Senior Associate Dean, including portfolio travel, procurement, calendar, class preparation, committees and administrative meetings.
Manage all aspects of the academic year cycle, including course scheduling, teaching load reporting, course instructor surveys, grade reporting, and textbooks. Liaise frequently with Registrar, Enrollment Management and other offices to execute critical annual projects. Maintain PHR and PGS course inventory, including submitting changes and course catalog. Manage registration restrictions and prioritizations to ensure standards and prerequisites for curriculum are defined.
Collaborate with managers in other dean unit portfolios as appropriate on classroom space, student employment, or operations. Process Workday assignments for student employment. Provide support and staff backup as necessary for other areas of the dean’s units.
Other relevant functions as assigned.
Required Qualifications
Bachelor's degree in a related field. Three to five years of related management experience within a large organization.
Excellent verbal and written communication skills.
Demonstrated ability to accurately multi‑task in a dynamic, fast‑paced environment under pressure of stress and multiple deadlines.
Ability to meet deadlines with a large degree of independence.
Professional demeanor, superior organizational skills, and attention to detail.
Ability to appropriately handle confidential information.
Ability to effectively use Microsoft 365 suite, including Word, Excel, and Outlook.
Preferred Qualifications
Experience in higher education administration.
Experience utilizing UT Austin Registrar resources and tools.
Salary Range
$72,000+ depending on qualifications.
Working Conditions
Open office environment.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Will be occasionally required to work after hours and on weekends for events or programming.
Required Materials
Resume/CV.
Letter of Interest.
List of 3 Professional References, at least one of which must be from a direct supervisor.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not disclose or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197.
#J-18808-Ljbffr